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Private Event Assistant

Expired Job

Ilitch Detroit , MI 48222

Posted 4 months ago

Job Description:

Job Summary:

The Private Events Assistant is responsible for providing administrative and event support related to private event operations at the Fox Theatre while ensuring exceptional customer service and event management standards are met.

Key Responsibilities:

  • Assist with booking and operations of assigned Fox Mezzanine parties including first point of client contact, draft deposit letters, contracts, rental agreement, corresponding operations memos and post event follow up

  • Assist Hospitality Manager on preparation and coordination of larger private events, including at-event support and set up

  • Coordinate information and paperwork for engagement/wedding photo shoots in the Grand Lobby

  • Colleague scheduling for loge and private events

  • Perform continuous customer service with clients, colleagues and guests and work with management to resolve any issues that may arise at events

  • Assist with backstage and suite level menu implementation in a timely manner including monitoring changes and any special client requests.

  • Provide administrative support to Hospitality Manager

  • Other duties as assigned by Hospitality Manager

Supplemental Job Functions:

  • Filing

  • Inventory and ordering for department supplies

Minimum Knowledge, Skills and Abilities:

  • High School Diploma or Equivalent

  • Supervisory experience minimum of 2 years

  • Basic knowledge of Microsoft Word and Excel programs

  • Effective communication skills, both orally and in writing

  • Excellent verbal communication skills

  • Detail oriented ability to keep accurate and detailed accounting records

  • Ability to perform a variety of responsibilities with time-sensitive deadlines

Preferred Knowledge, skills and abilities:

  • Knowledge of the sports and entertainment and hospitality industries

  • Food Handler's Permit

  • TIPS Certification

Working Conditions:

  • Frequent exposure to loud noise

  • Irregular and extended hours including nights, weekends, and holidays

  • May require long period of time on your feet

The physical demands and work environment characteristics described here are representative of those a colleague encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not to be construed as an exhaustive statement of all supplemental duties, responsibilities or nonessential requirements. Olympia Entertainment, Inc. has the right to change, modify, suspend, interrupt or cancel in whole or in part any job functions outlined in a job description at any time and without advance notice to the employee.

Effective: 4.2007 Revised: 1.2012


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Private Event Assistant

Expired Job

Ilitch