Principal Secretary

Position Details

Position Information

Recruitment/Posting Title Principal Secretary Job Category AFSCME 1761 (COLT) Department SEBS-EFNEP Overview

The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.

In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Principal Secretary for the School of Environmental and Biological Sciences. The Principal Secretary will be housed in the Camden County Cooperative Extension Office and will report to the Supervisor of Camden County Office.

Among the key duties of the position are the following:

• Facilitates the orderly and timely flow of daily documents.

• Organizes and performs diversified office duties in a high volume, fast-paced environment, including confidential clerical support for the NJ EFNEP Camden County Office.

• Manages multiple tasks with accuracy, arranges meetings and associated logistics.

• Prepares written communications and compiles documents for evaluation reporting.

• Responds to internal and external inquiries.

• Greets and directs visitors to proper destination.

• Arranges schedules, appointments, and reservations.

• Distributes mail.

• Takes dictation.

• Maintains records and files.

• This line will also aid clerical back-up-support (in-line with the realm of this position's duties) for all secretarial lines for the NJ EFNEP work units on an as needed basis, (i.e., in the case of Secretarial staff shortages due to illness, vacations, etc.).

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Nonexempt Grade 13 Position Salary Annual Minimum Salary 36574.040 Annual Mid Range Salary 43038.150 Annual Maximum Salary 49502.260 Standard Hours 35.00 Union Description AFSCME - Local 1761 COLT Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.

Seniority Unit Terms of Appointment Staff - 10 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

• Requires a high school/vocational school education or equivalent plus three years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination.

.May require shorthand, stenographic, and/or machine transcription skills.

Certifications/Licenses

• A valid New Jersey Driver's License.

Required Knowledge, Skills, and Abilities

• Demonstrated data entry/word- processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email.

• Excellent computer skills (Windows, Word, Excel, Power Point, Internet).

• Proficient in video conferencing platforms (Zoom, WebEx, Google Meets, Google Classrooms, Microsoft Teams).

• Demonstrated ability to communicate effectively, both spoken and written.

• Excellent organizational skills.

• Good problem-solving skills.

• Ability to provide excellent services to culturally diverse colleagues and collaborators.

• Ability and willingness to work in a consistently high-energy, high-pressure atmosphere

• Ability to effectively manage multiple priorities.

• Ability to quickly assess situations, think broadly and logically, make appropriate decisions that account for broad consequences, and act swiftly.

• May require shorthand, stenographic, and/or machine transcription skills.

Preferred Qualifications

• Bilingual in Spanish.

Equipment Utilized

• The Principal Secretary is expected to have excellent computer skills including familiarity with website maintenance, and a working knowledge of Microsoft Office Suite (Word, Excel, and Email), and Internet.
• A government supplied reporting system to data entry information needed for nutrition classes.

Physical Demands and Work Environment

• Ability to lift up to 35 pounds

• Willingness to use personal vehicle to travel to purchase class supplies, including groceries, and to drive, as needed throughout Camden County, as well as to the State Office in New Brunswick.

Special Conditions

• This is a grant funded position.

• Clean driving record.

Posting Details

Posting Number 24ST0012 Posting Open Date 01/04/2024 Special Instructions to Applicants

Message to AFSCME Local 1761 (COLT) members ONLY: To apply, an application or resume must be submitted no later than 9:00 a.m. on Friday, 01/12/2024. Although AFSCME Local 1761 (COLT) members have priority consideration, outside applications are accepted as well.

Regional Campus Rutgers University-Camden Home Location Campus Rutgers University-Camden City Camden State NJ Location Details

Rutgers Camden Campus, 101 Cooper Street, 2nd Floor, Camden, NJ 08102

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you currently a member of AFSCME 1761 (COLT)?

• Yes

• No

• Do you have a high school/vocational school education or equivalent plus three years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination?

• Yes

• No

• Do you have a valid driver's license?

• Yes

• No

• Do you have reliable transportation?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents