Principal Admin. Coordinator - SR. Administrative Coordinator - Space Systems Division Support

Who We Are: The Department of Space Instruments and Payloads is responsible for the development of spaceflight instrumentation, structures, and payloads.

We design and fabricate custom solutions to answer or solve a complex situation not yet delivered by industry, as well as leverage our heritage platforms to accommodate a variety of payloads. Objectives of this Role: Provides clerical and administrative support to Space Instruments and Payloads department, including directors, managers, engineers and occasionally support other staff in the Space Systems Division as needed.

Must be detail oriented, possess strong organizational skills, have the ability to multi-task and take own initiative to complete necessary tasks. Must be able to work under pressure with very short turn-around times. Be highly proficient in M/S Word, PowerPoint, Adobe and Excel and Teams.

Willingness to learn and keep up with current technology. Must have very good verbal and written communication skills. Maintaining confidentiality is important for this position.

Be able to take initiative and follow through on assignments with limited supervision. Daily and Monthly Responsibilities: Provide meeting planning and logistics, manage calendars, coordinate meetings, schedule TEAMS meetings.

Keep track of project manager's project deliverables schedule and updating the Tracker system. Coordinate interviews and knowledge of the CATS system. Review, format and submit proposals and various types of reports requiring attention to details and formatting skills.

Process PC-7's for Proposals and Project Record Sheets. Familiarity with basic accounting concepts is a plus. Coordinate travel itineraries and make reservations for domestic and foreign travel, and prepare the travel authorizations and expense accounts for the travelers.

Review timesheets and close-out process at the end of each pay period. Will require working with payroll on timesheet issues. Become knowledgeable on SwRI's policies and procedures and correspondence protocols.

Prepare purchase requisitions and check requests. Occasionally will need to ship equipment, both domestically and internationally. Prepare the necessary documents.

Requirements: Requires a high school diploma or equivalent. Secretarial/Administrative skills and work experience. 10-15 years: Proficient in M/S Word, Adobe, Excel and PowerPoint. A valid/clear driver's license is required.