Principal Accounts Clerk - Inspectional Services

Duties: Under direct supervision of the ISD Director, perform a variety of clerical, typing, record keeping and reporting functions.

Responsible for the preparation and maintenance of Inspectional Services records, including violations and certificates of inspections. Record all building permits and data entry of permits into computer. Maintain zoning files and demolition reports.

Type and file code reports. Enter cash receipts into ledgers. Review and/or prepare purchase requisitions and make alterations as necessary.

Prepare purchase orders and secure approval. Resolve questions or route to appropriate person. Position is responsible for all accounts payable and receivable functions for the Inspectional Services Department, receiving and processing collections for permits and inspections, preparing financial reports, and updating department records and data.

Establish and maintain related files and records. Responsible for requisition of office supplies and maintenance of adequate levels of inventory. Respond to in-person and telephone inquiries, requests and complaints within authority, referring unresolved issues to the Department Director.

Perform other receptionist functions to include overseeing administrative functions of permit inquiries and issuing permits and applications. Pick up and deliver mail and perform related clerical/secretarial duties as assigned. Assist in preparation and management of yearly budget.

Qualifications

High School diploma. Minimum of 5 years' experience in bookkeeping operations, including knowledge of municipal government - Inspectional Services.

Knowledge of Massachusetts General Laws pertaining to job functions listed above. Must have experience with Microsoft Office and Windows. Bilingual English/Spanish preferred.

Miscellaneous Information

APPLICATIONS ARE AVAILABLE IN THE PERSONNEL OFFICE Application and Full Job Description Available in the City Personnel Department The City of Lawrence is an Equal Opportunity Employer REASONABLE ACCOMMODATIONS are provided to applicants with disabilities. If you need reasonable accommodations for any part of the application and/or hiring process, please notify the Personnel Director at (978) 620-3060. The decision to grant reasonable accommodations will be made on a case-by-case basis.

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