Presidential Events Manager

About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country.

With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe.

Our university's vibrant culture, career opportunities, mission and values and rich benefits make us an employer of choice. We are part of the University System of Georgia. Kennesaw State will exemplify the power and promise of a student-centered, research-driven university.

Our institutional values are student-inspired, promise-fulfilling, true to ourselves, elevational, open and impact-generating. In addition, we support the University System of Georgia core values of accountability, excellence, integrity and respect. We are searching for talented people to join Kennesaw State University. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Department Information

Position requires adhering to the business professional dress code

Must have a KSU Parking pass

Job Summary

Responsible for the planning, logistical support and execution of Presidential, Signature and VIP events from start to finish according to requirements, target audience, and event objectives. Works to support the President's initiatives which includes large community events hosted by the campus, including guest speakers, Board of Regents meetings, and special ceremonies. Serves as the event liaison maintaining a high level of professionalism, a high degree of tact, and ensuring a high standard of quality client/customer satisfaction.

Responsibilities

KEY RESPONSIBILITIES: -

1.Oversees the planning, logistics, and management of Presidential, Signature and VIP events, serves as primary point of contact for constituents and researches and reserves space across campus and off-campus

2.Coordinates, trains and oversees on-site, event day staff by providing role descriptions, expectations and support

3.Produces, reviews and executes vendor contracts and invoices and monitors the collection of fees; communicates regularly with community vendors

4.Develops and maintains events expense trackers for all Presidential, Signature and VIP events, ensuring compliance with USG, University, and Foundation policy

5.Supervises, schedules, and trains assigned staff

6.Maintains department purchasing card

7.Leads event committees working with campus and community representatives

8.Designs the artistic and logistical plans of all events, including set-up/layout, catering, visual materials, etc.

9.Oversees timelines and supervises activities to ensure all contractual obligations are met

10. Serves as back-up in the absence of the leader(s) regarding Presidential Events

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited institution of higher education in a related field

Other Required Qualifications

Current, valid, and unrestricted driver's license

Required Experience

Five (5) years of demonstrated experience in event management

Preferred Qualifications

Preferred Educational Qualifications

Advanced degree from an accredited institution of higher education

Preferred Experience

Event Management System software experience or similar software a plus

Prior experience with event operations at an institution of higher learning

Demonstrated experience progressing multiple simultaneous projects, working efficiently under pressure and managing conflicting priorities

Proposed Salary

The budgeted salary range is $56,720 to $63,100. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES

Able to work nontraditional shifts (nights, weekends and holidays) to accommodate event schedule

Ability to exercise sound judgement and establish effective relationships with all levels of the organization

Able to negotiate with vendors and suppliers

Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE

Demonstrated experience in event management

Budgetary experience

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, EMS software and systems)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.

These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is a supervisory position.

This position has financial responsibilities.

This position will be required to drive.

This role is considered a position of trust.

This position requires a purchasing card (P-Card).

This position may travel 1% - 24% of the time

This position does not require security clearance.

Background Check

• Credit Report

• Standard Enhanced

• Education

• DMV

• 9 Panel Lab Drug Test

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening

results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

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