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Preservation Specialist

Expired Job

University Of Washington Seattle , WA 98113

Posted 5 months ago

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.

The UW Libraries is one of the largest and most innovative libraries in North America with extensive collections in print, electronic, and other formats. Providing services to three campuses, the UW Libraries also plays a significant leadership role regionally and throughout the profession. The UW Libraries is recognized for its excellent service, innovative learning and research spaces, collaborative approaches, extensive assessment efforts and diverse award-winning staff.

The UW Libraries has an outstanding opportunity for a PRESERVATION SPECIALIST. This position employs advanced knowledge of preservation methods and performs a variety of complex collection management tasks related to the preservation and shelf preparation of library materials in all formats.

Job Description:

Applies advanced knowledge and experience with academic library preservation decision-making to daily tasks. Using extensive knowledge of preservation treatment options, evaluates library materials for stabilization and repair, and identifies appropriate treatment options. Routes materials to conservation as appropriate.

Directs student assistants and other staff as needed, assigning and evaluating completed work.

Distributes materials for prompt and efficient completion. Locates materials and expedites processing as requested. Resolves complex problems related to work orders.

Support for Commercial Binding and Marking:

Works in a team environment providing binding and marking services to entire UW Libraries system. Shares responsibility for pulling, receiving, preparing, shipping, and quality control of materials for binding with Preservation Supervisor.

Resolves complex problems with binding and marking in consultation with Preservation Supervisor and provides support to Preservation Supervisor as needed.

Evaluates library materials for stabilization and repair. Works in collaboration with other preservation and conservation staff and routes materials as appropriate.

Prepares materials for binding, establishes and updates records in binding and cataloging databases, and resolves complex problems associated with these processes. Maintains records in Library Management System (LMS). Refers problems as appropriate.

As assigned, constructs and runs queries in LMS to identify serials for binding and materials for rush processing.

Support for Preservation Replacement:

Searches and evaluates damaged or brittle materials prior to treatment as needed. Performs complex bibliographic searching to identify holdings in a variety of databases, including OCLC WorldCat, Summit, and UW Libraries.

Evaluates replacement options and materials for best copy retention.

Assists with preparation, quality control, and processing of preservation replacement shipments as needed.

Support for other Preservation Activities:

Assists with the salvage of library materials damaged by water, mold, fire, or other disasters. In the case of a large-scale disaster, provide salvage efforts in coordination with Libraries Collections Disaster Team. Assist with routine updating of the Collections Disaster Plan, including emergency contact information.

Assists with downloading and archiving environmental data from dataloggers and uploading data into eClimateNotebook for further analysis as needed.

Assists with Integrated Pest Management as needed, deploying and surveying pest traps.

Assists with pamphlet binding and ordering/assembling commercial boxes to rehouse damaged, brittle books as needed.

Assists with collection surveys to support preservation decision-making and treatment.

Monitors supplies and assists with updating procedures as needed.

Assists with other preservation projects as needed. Performs related duties as required.


Understands and abides by the Libraries Personal Communication Responsibilities. Communicates appropriately, effectively and positively. Plays an active role in staying informed and participating in Libraries and unit meetings, activities and events.

Performs job duties in an automated production environment using a variety of software, including LARS/ABLE, ILS (Alma), SpineOMatic, UPS, Plone, MS Excel, MS Access, and eClimateNotebook. Troubleshoots software problems as needed.

Minimum Requirements:

High school graduation or equivalent AND four years of applicable library technical experience including one year of experience in the area of specialization OR equivalent education/experience.

Demonstrated evidence of detail-oriented work habits and accuracy in all work.

Experience successfully handling multiple projects while working in a fast-paced environment with competing priorities.

Excellent interpersonal skills and the ability to effectively communicate preservation workflows and processes to a diverse group of student employees and staff.

Excellent written communication skills, including the ability to document and explain procedures in an online environment.

Demonstrated ability to learn new processes and technologies quickly.

Demonstrated commitment to diversity and understanding of the contributions a diverse workforce brings to the workplace.


Experience working in preservation or conservation, particularly in an academic library.

Broad understanding of preservation activities in an academic research library.

Demonstrated ability to work independently, as well as collaboratively, to plan, coordinate, and implement effective projects.

Conditions of Employment:

Regular work schedule is Monday-Friday, between 8:00am and 5:00pm. At times, may need to work outside of regular hours to support the recovery of damaged collections or to meet other deadlines.

May need to wear an N-95 respirator for occasional work with mold-damaged materials.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others.

Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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Preservation Specialist

Expired Job

University Of Washington