Preschool Administrative Assistant

The Preschool Administrative Assistant provides high-level administrative support for the Preschool

Director. The Preschool Administrative Assistant serves as a source of information for preschool

students, families, employees, and visitors, and ensures the smooth operation of the Preschool. The

Administrative Assistant is a trusted partner, maintaining confidentiality around highly sensitive

information and always exhibiting the highest level of professional integrity.

Primary Responsibilities:

• Maintain the highest degree of confidentiality, discretion, and professionalism in all interactions.

• Understand and anticipate the needs of the Preschool Director regarding preparation for and scheduling of all activities

• Maintain the Preschool calendar, coordinate filing, photocopying, and other necessary office work

• Coordinate teacher absences and arrange for substitute teachers; provide keys, instructional materials and other related records as needed

• Answer incoming telephone calls, as needed; answer questions, resolve issues, take messages, forward calls to the appropriate party

• Screen/greet/direct visitors to the Preschool

• Generate and distribute divisional communications relating to the start of the school year, progress reports/report cards, upcoming holidays, bulletins, and other parent-guardian correspondence.

• Help monitor and balance assigned budgets, complete expense reports, and organize supporting documentation for the Preschool Director

• Manage and maintain teaching/administrative supplies and materials.

• Maintain student information using learning management web-based tools

• Attend meetings and perform other duties as requested by the Preschool Director and the Head of School.

Qualifications

Job Requirements:

• Reliable with a professional mannerism

• Commitment to working in and fostering an inclusive community

• Able to make quick decisions, take initiative, and prioritize tasks.

• Able to communicate effectively with all constituents in a school environment.

• Strong organizational skills and detail-oriented

• Warm and personable with a good sense of humor and considerable patience

• Able to arrive and leave later (9:45am-5:45pm) on some afternoons.

Qualifications:

• At least 3 years of successful administrative support experience, preferably in an executive office

Essential Functions:

• Regularly required to walk, including across uneven ground, talk, hear, reach with hands and arms, and occasionally lift and/or move up to 15 pounds

• Must be able to sit and stand throughout the day, and bend, kneel, or squat to be at eye level with children.

• Must be able to operate a computer and have intermediate knowledge of Google Workspace (or Microsoft Office)

• Must be able to access and navigate all areas of the school and other facilities as needed

• Must be able to utilize oral and written communication skills effectively