Pre-Award Lead/Research Administrator 3

The Division of Cardiovascular Medicine, within the Department of Medicine, is a dynamic and innovative center dedicated to excellence in research, medical education, and clinical care. Our division is driven by over 80 faculty, clinician educators and instructors who are the pillar of strength in the Division's ongoing efforts for the prevention and treatment of cardiovascular disease. We are seeking a dynamic and dedicated Research Administrator 3 to support faculty and fellows in all financial aspects of their research programs, and fill a unique and critical role independently leading pre-award research administration for our division.

As a Research Administrator 3, you will manage the proposal preparation and post award activities for a large volume and diverse set of complex federal and non-federal sponsored research projects, involving multiple principal investigators, subawards, and/or cross-school initiatives. You will be a key member of our strategic research development and finance teams, becoming our subject matter expert for the entire grants life cycle. You will develop and oversee the training and mentoring of our administrative team in pre-award tasks. The ideal candidate should enjoy interacting and collaborating with diverse stakeholders and teams; be able to follow through in a fast-paced environment; adapt well to changing priorities; employ critical thinking in daily tasks; have excellent organizational, project management and interpersonal skills; attention to detail; and a commitment to the principles of justice, equity, diversity, and inclusion.

This position is eligible for hybrid and/or remote opportunities.

Duties include:

• Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.

• Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.

• Collaborate with Office of Sponsored Research to ensure awards are set up properly and costsharing requirements are fulfilled; initiate cost transfers.

• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.

• Manage contract closeout process and audit inquiries; submit final reports and certificates.

• Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.

• Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.

• Oversee and review work of other staff. May supervise, train and mentor administrative staff in pre-award tasks.

• Serve as a resource on subject area to principal investigator staff.

DESIRED QUALIFICATIONS:

• Master's degree in accounting or healthcare administration.

• Expert knowledge of research administration in a university setting.

• Working knowledge of AHA, NIH and other federal agencies, foundation regulations and proposal requirements.

• Experience with reference management software programs such as Zotero and/or EndNote, and program management programs such as Airtable and/or Smartsheet.

• Familiarity working with Stanford University's financial systems.

EDUCATION & EXPERIENCE (REQUIRED):

• Bachelor's degree and five years of job related experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).

• Knowledge and ability to understand, interpret, and communicate university policies and procedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

• Strong accounting skills; knowledge of accounting principles.

• Knowledge of procurement needs, including solesourcing, cost analyses, vendor requirements, and small business reporting.

• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

• Expert in project management, including managing international collaborations and complex multi-sub award contracts.

• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.

• Extreme attention to detail.

• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

• Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

• Cardinal Curriculum I and II must be completed to remain in this position.

• Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

PHYSICAL REQUIREMENTS:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

WORKING STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $82,000 to $109,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4483

• Employee Status: Regular

• Grade: I

• Requisition ID: 103546

• Work Arrangement : Remote Eligible