Pre-Award Grants & Contracts Admin

POSITION TITLE: Pre-Award Grants & Contracts Admin

COMPENSATION RANGE: 56,717.00 - 60,770.00 USD per year

EMPLOYMENT CLASSIFICATION: Professional Administrative

DEPARTMENT: Human Resources Office

TARGET HIRE DATE: 7/22/2024

BENEFITS: UNC's Career Hub

To ensure full consideration, applications must be received by 11:59pm (MT) on 7/8/2024.

Position Summary:

The Grant and Contract Administrator position is primarily responsible for the submission of grants and

contracts to external sponsors. The Grants and Contracts Administrator is responsible for pre- and post-award support

of sponsored programs of assigned colleges and divisions at UNC. The Office Research and Sponsored Programs (ORSP)

provides leadership and support to UNC stakeholders for externally funded ("sponsored") research and scholarly activities

that advance the teaching, research, and service missions of the university.

Job Duties:

Pre-Award (90%)

Budget development. Work with principle investigators/project directors (PIs/PDs) from assigned colleges/divisions to

develop and vet grant proposal budgets for submission to external sponsors in accordance with sponsoring agency

guidelines/regulations and in accordance with university policies and procedures. Review sub-awardee budgets and

ensure they comply with sponsoring agency guidelines/regulations.

Proposal development and submission. Review request for proposals (RFPs) from funding agencies, coordinate with

PIs/PDs from assigned colleges/units to ensure that proposal complies with all relevant RFP requirements. Ensure that

proposals are submitted appropriately, following the RFP and university/ORSP policies and procedures, with university

authorizing signatures by application deadline. For electronic proposal submissions, ensure that the university and

authorized personnel are registered in online systems and that PIs/PDs and other key personnel have login access.

Post-Award (5%)

As directed, this position collaborates with the other CGA position to cover a minimal amount of post award activities.

Training (5%)

As directed, the GCA position will provide training directly to ORSP stakeholders.

Minimum Qualifications:

Education:

Graduation from an accredited college or university with a bachelor's degree in an appropriate area of specialization.

Substitution: A combination of professional work experience and postsecondary education involving the development

and administration of sponsored programs, preferably in a higher education setting or a similarly complex detail-oriented

environment, may be substituted on a year-for-year basis for the bachelor's degree.

Experience:

With a bachelor's degree, minimum work experience includes three years of experience with grant/contract budget

development, proposal development and submission, and post-award research administration experience, preferably in an

academic setting or similarly complex detail-oriented environment. Working knowledge of federal, state, and sponsor

regulations, guidelines and policies is required with at least two years of direct administration of federal grants, contracts,

or exercised funding opportunities. Grant and contract administration experience should span solicitation, pre-award, post-award

including ongoing financial oversight of budgets, and closeout. Substitution: For applicants without a bachelor's

degree, a combination of professional work experience and postsecondary education involving the development,

submission and administration of sponsored programs, preferably in a higher education setting or a similarly complex

detail-oriented environment, may be substituted on a year-for-year basis for the bachelor's degree. In addition to the

substitution for a bachelor's degree, minimum work experience includes three years of experience with grant/contract

budget development, proposal development and submission, and post-award research administration experience, preferably

in an academic setting or a similarly complex detail-oriented environment. Working knowledge of federal, state, and

sponsor regulations, guidelines and policies is required with at least two years of direct administration of federal grants,

contracts, or exercised funding opportunities.

Other Requirements: A working knowledge of the U.S. government's "Uniform Guidance", 2 CFR 200 and federal

regulations (e.g. PAPPG, FAR, and governing sub awardee policies). The ability to communicate and coordinate with a

wide range of funding agencies and principal investigators in a clear, prompt, and tactful manner. Sound fiscal and time

management skills, attention to detail, and a high degree of flexibility as demonstrated from prior work experience. Well developed computer skills with advanced Excel or other spreadsheet programs. Proficiency or the ability to learn databases

and financial systems (e.g., Access, Banner). The ability to work in a collaborative and collegial manner with coworkers.

Certification/Registration/Licensing:

Certified Research Administrator (CRA) desirable.

Ability:

The incumbent must be knowledgeable about and able to apply regulations, policies and procedures related to

externally funded grants and contracts, including but not limited to 2 CFR 200, sponsor regulations and guidelines,

U.S. Education Department General Administrative Regulations, Generally Accepted Accounting Principles, Federal

procurement and administration policies and university accounting standards, policies and procedures.

The incumbent must have excellent organizational, communication and interpersonal skills in order to work

effectively with others from a wide variety of disciplines and administrative units. The incumbent must have great

attention to detail and the ability to analyze complex information within a deadline-driven environment. The

incumbent must be able to use computer software programs (e.g. Microsoft Office) and be able to navigate the

University's legacy system (Banner) in order to perform work responsibilities. Personal characteristics include: ability

to learn a complex series of procedures and interpret guidelines and regulations as intended; problem solving ability;

attention to detail and accuracy; ability to meet deadlines and multi-task; collegiality; ability to work tactfully and

diplomatically with a wide variety of faculty and staff; excellent written and verbal communication skill.

Benefits:

Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position.

Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC

The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC's commitment to education began in 1889 and continues to be a transformational force for our students.

According to CollegeNet's Social Mobility Index, UNC ranked #1 in social mobility (2022). UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC's Career Hub,to learn more about UNC's strategic plan, school programs, and employee benefits. Go Bears!

Commitment to Diversity, Equity, Inclusion, and Belonging

The University of Northern Colorado believes diversity, equity, inclusion, and belonging is the pathway to achieving an inclusive community and fostering a campus culture where everyone can thrive. UNC supports the growth of individuals who care about race, gender, sexual orientation, gender identity/expression, lifestyle, age, educational background, national origin, religion, or physical ability - to honor the intersectionality of our campus. Please visit UNC's Career Hub to learn more about UNC's commitment to diversity, equity, inclusion, and belonging.

AAEO Employer

The University of Northern Colorado is an Affirmative Action/Equal Opportunity employer that is committed to a culturally diverse staff, faculty, and student body.

The University will not engage in unlawful discrimination in employment or educational services against any person because of race, color, religion, gender, age, national origin, disability, or veteran status. Veteran status and people with disabilities are encouraged to apply.

It is the University's policy to prohibit discrimination in employment or educational services on the basis of sexual orientation or political affiliation. The University will likewise take affirmative action to ensure that student applicants and enrolled students are treated during the enrollment at the University without regard to race, religion, gender, age, national origin, disability or veteran status. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff, retirement, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Furthermore, the University will post in conspicuous places, notice setting forth the provisions of this University's Equal Opportunity Policy.

Federal regulations require that the University of Northern Colorado retain all documents submitted by applicants. Materials will not be returned or copied for applicants.

Background Check

Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

Clery Act

In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.