Pre-Audit Clerk II - Sr-15

Duties Summary

Supervises and participates in performing pre-auditing work in the County's central accounting agency; examines and verifies the more difficult and complex voucher or payroll claims; maintains control records for special payroll deductions; prepares summary reports; and performs other related duties as required.

There is one (1) immediate permanent vacancy with the Department of Finance - Accounts Division in Hilo.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)

Examples of Duties

• Examines the more difficult and complex voucher or payroll claims.

• Checks accuracy and/or propriety of extensions, totals, object symbols, vendor or payee information, etc.

• Reviews all warrants prior to distribution.

• Determines whether claims are based upon appropriate supporting documents and are in accord with pertinent laws, ordinances, rules, and policies.

• Verifies that charges are made to proper funds and accounts and that object symbols and other identifying data are accurate.

• Instructs and advises departmental personnel on matters relating to voucher or payroll claims.

• Reviews and controls EDP input and output of payroll data, and makes corrections as necessary.

• Verifies computations and extensions of payroll deductions.

• Prepares monthly, quarterly, and annual statements of all Federal and State taxes withheld from County employees, pensioners, and contractual workers.

• Compiles data and prepares preliminary reports on the County's share of contributions to the Employees Retirement System, F.I.C.A. tax, unemployment compensation, and other contributions.

• Instructs and advises subordinate personnel in pre-auditing activities, document control, search techniques, and procedures.

• Answers inquiries on matters pertaining to claims from employees, vendors, service contractors, etc.

• Assists in developing procedures; recommends procedural changes to comply with legal or contractual changes.

• Completes other reports as assigned.

Minimum Qualification Requirements

Training and Experience:

A combination of education and experience substantially equivalent to:

• graduation from high school, and
• three (3) years of clerical experience in the preparation, review, and maintenance of records relating to payroll, purchasing, or processing of claims (e.g. TDI, worker's compensation, insurance, payroll claims, etc.), of which
• one (1) year shall have been in a centralized claims pre-auditing operation.

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: county payroll or purchasing procedures and forms; claims pre-auditing procedure; laws, ordinances, and regulations governing purchasing, contracting, or payroll matters; arithmetic; basic principles and practices of supervision; record keeping and report writing; filing methods; office practices and procedures.

Ability to: make and verify arithmetical computations rapidly; compile and tabulate fiscal data; understand, interpret, and apply laws, ordinances, regulations, and fiscal policies for the County; establish effective working relationship with others; instruct and review the work of others; do basic research and prepare reports.

Physical Requirement: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required:

• an official college transcript,
• a valid driver's license,
• a temporary assignment verification,
• professional licenses, and/or
• certificates,

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME

ELECTRONIC NOTIFICATION TO APPLICANTS:

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You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.