Practice Admin Mgr

Northern Westchester Hospital Dobbs Ferry , NY 10522

Posted 8 months ago

Job Description:
Supports and is responsible for the daily administrativeoperations of a multi-physician, single/multiple practice (s) for a division orprogram. Coordinates administrativefunctions, plans and supports development of the site/joint division programsand all related areas. Manages allnon-clinical personnel, maintains accurate and current files on all departmentbudgets, capital equipment requests and programs related to operational issues.Supports revenue cycle functions, Quality and Service Excellence initiatives.*
  • Coordinates administrative functions, plans and supports program development of the Department/Division. * Coordinates activities including growth objectives, space allocation, procurement of technological equipment, data planning, developing goals and objectives, capital requirements and desired outcomes of programs. Serves as a liaison with Administration in planning, developing, implementing and evaluating operations. * Reviews comprehensiveness of programs on an ongoing basis and develops strategies for program adaptation to market changes. * Prepares reports and documents for Certificate Of Need (CON) applications. Plans and coordinates construction projects. * Monitors program components relative to criteria by regulatory agencies. * Collaborates with the Research Institute to oversee Research operations. * Manages department/division in a fiscally responsible manner. * Assists in the preparation and monitoring of annual budgets - operational, personnel and capital. * Supports or may assist with key revenue cycle functions including, but not limited to, scheduling, insurance verification, co-pay collection, charge capture and referral management. * Understands the department/division's fiscal responsibility in supporting research initiatives. * Manages daily operations and all non-clinical personnel in the division and all related areas. * Hires, trains, disciplines and supervises staff. Evaluates performance and ensures efficiency in their roles. Completes appraisals on a timely basis. * Oversees scheduling (vacation, holidays) and ensures adequate coverage at all times. Performs related personnel functions. * Ensures staff members understand their roles and responsibilities. Supports continued growth of staff and offers opportunities for advancement. * Assists in developing and maintaining objectives, policies and procedures to ensure the efficient operation of the department/division. * Strives to streamline operations and effectively apply new concepts and techniques for positive outcomes. Identifies and implements technology to improve operations. * Assigns work and sees that it is carried out correctly and efficiently. Identifies and implements technology to improve operations. * Maintains accurate and current files on all department budgets, capital equipment request and programs related to operational issues. * Acts as a liaison between attending physicians, patients, visitor's guests and staff. * Demonstrates ability to answer any questions that might arise when dealing with patients, physicians, or any matters regarding the department/division/physician office. * Coordinates and oversees the resources of multiple administrative disciplines/functions. * Coordinates efforts to prioritize needs of programs across departmental lines. * Collaborates with administrative leadership, chairs, physicians and other clinical personnel to develop, implement and oversee clinical programs. * Participates in monitoring and evaluating a program's inception and performance and routinely monitors performance per volumes, referrals and trends. * Optimize billing practices and collection of Part B revenues. * Coordinates physician schedules pertaining to division services. * Keeps abreast of all billing, coding and reimbursement related issues as they apply to the division and facilitates staff education in regard to these changes. * Structures the appropriate flow of data to insure timely and appropriate management of clinical and financial issues, which may comprise patient care in the department. * Establishes and maintains a working relationship with the physician staff with respect to their compliance and performance related to billing, coding and regulatory agency standards. * Ensures the continual efficient and compliant operational performance of the department/division. * Compliant with all JCAHO, NYS DOH, Public Health Law, Institutional and Departmental rules and regulations and makes certain these are properly and completely addressed in Policy and Procedure Manual. * Reviews all changes in various regulatory agency standards and/or public health law and ensure that these are represented in the Policy and Procedure Manuals (after appropriate review with clinical and/or administrative personnel). * Ensures department/division staff adheres to system Corporate Compliance Program, HIPAA regulations and all other regulatory standards. * Identifies quality benchmarks utilizing regional and national data to monitor programmatic quality and identify opportunities for improvement. * Performs related duties, as required.* ADA Essential FunctionsQualifications * Bachelor's Degree in BusinessAdministration, Health Care Administration or related field, required. Master's Degree, preferred. * Minimum of three (3) years relevant managerialexperience in a hospital setting required; experience in off-site practicemanagement preferred.Extensive knowledge of the health care marketplace,financial analysis, current reimbursementissues, budgets and operational analysis, required.
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