Post Award Accountant - Award Management, Cash Management & Audit Coordination

University Of Virginia Charlottesville , VA 22901

Posted 4 weeks ago

UVA Office of Sponsored Programs (OSP) is seeking a Post Award Accountant (Award Management, Cash Management & Audit Coordination) to join their team, reporting to the Associate or Assistant Director of OSP Post Award. The Post Award Accountant monitors, reconciles, and analyzes expenditures on sponsored awards to ensure compliance with award terms and conditions. The Post Award Accountant prepares invoices and financial reports for sponsors and assists in providing supporting documentation for financial audits.

This position is responsible for award and cash management of sponsored awards from the time the awards are accepted until the end of the research project. The Accountant is responsible for identifying payments to sponsored projects, monitoring unapplied cash, following up on outstanding receivables, reconciling general ledger to grants and providing audit support. The Post Award Accountant prepares invoices including letter of credit draws and assists in the cash application process. This position is also responsible for ensuring that final expenditure and cash reconciliations are performed in a timely manner so that final invoices or reports can be submitted to the sponsor and awards closed in the financial system.

Responsibilities:

  • Independently reviews sponsored award terms and conditions, identifies reporting, invoicing and other specific financial requirements, and tracks tasks through the financial system.

  • Reviews payments from various sponsors, applies cash to the appropriate awards and proactively identifies and investigates variances, troubleshoots problems by researching pertinent facts and analyzing data.

  • Understands complex situations regarding non-compliance with sponsor requirements, and escalates issues to the Senior Post Award Accountant or to Post Award Management in a timely manner.

  • Receives training from Post Award leadership and external resources to understand state, federal and non-federal sponsor terms and applies comprehensive knowledge of the industry and professional standards to interpret and resolve post award financial management issues.

Qualifications:

  • Education: Bachelor's degree or equivalent with at least 3 years of relevant experience; combined experience/education may substitute for minimum education.

  • Experience: Grants and contracts experience in a university, not for profit research organization or federal agency environment is preferred.

  • Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs.

  • Skills, knowledge & abilities:

  • Ability to adapt and remain flexible in a fast-paced, changing environment.

  • Strong accounting skills and knowledge of GAAP (preferred), and University, state, and federal policies. Ability to understand, interpret, and communicate policies and procedures, conduct activities and make decisions according to ethical standards.

  • Demonstrate excellent communication skills, both oral and written. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

  • Ability to access and present information to OSP peers and senior leadership.

  • Ability to work independently or as a part of a team. Work with senior leaders to accomplish goals.

  • Excellent time management and organizational skills. Ability to identify opportunities for process improvements and provides compelling reasons to senior leadership in support of ideas.

For questions about the position or the application process, please contact Bethany Case, Academic Recruiter, at bcase@virginia.edu. This position will remain open until filled.

APPLICATION PROCESS

Please apply through Workday, and search for ''Post Award Accountant". Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, title, relationship, email address, and telephone number) all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


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Post Award Accounting Assistant

University Of Virginia

Posted 4 weeks ago

VIEW JOBS 3/6/2020 12:00:00 AM 2020-06-04T00:00 UVA Office of Sponsored Programs (OSP) is seeking a Post Award Accounting Assistant to join their team, reporting to the Associate or Assistant Director of OSP Post Award. The Post Award Accounting Assistant monitors, reconciles, and analyzes expenditures on sponsored awards to ensure compliance with award terms and conditions. The Accounting Assistant submits standard invoices to sponsors and helps Accountants with A/R aging and reconciliations. Responsibilities: * Assisting Post Award Accountants with expenditure and cash management of sponsored awards from the time the awards are accepted until the end of the research period. * Identifying payments to sponsored projects and entering budgets when necessary, monitoring unapplied cash, and following up on outstanding receivables. * Prepare standard invoices and financial reports under the direction of the Accountants and assist with applying cash to open invoices. * Ensuring that 90 day termination notices are sent out and financial status certifications are received back from the departments. * Helps Post Award Accountants with award closeouts and posting simple budget changes. Qualifications: * Educations: High School Diploma or equivalent is required. Bachelor's degree is preferred. * Experience: 4-6 years of relevant experience in a university, not for profit research organization or federal agency environment is preferred. * Skills, Knowledge & Abilities: * Ability to adapt and remain flexible in a fast-paced, changing environment. * Strong accounting skills and knowledge of GAAP (preferred), and University, state, and federal policies. Ability to understand, interpret, and communicate policies and procedures, conduct activities and make decisions according to ethical standards. * Demonstrate excellent communication skills, both oral and written. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. * Ability to access and present information to OSP peers and senior leadership. * Ability to work independently or as a part of a team. Work with senior leaders to accomplish goals. * Excellent time management and organizational skills. Ability to identify opportunities for process improvements and provides compelling reasons to senior leadership in support of ideas. For questions about the position or the application process, please contact Bethany Case, Academic Recruiter, at bcase@virginia.edu. This position will remain open until filled. APPLICATION PROCESS Please apply through Workday, and search for ''Post Award Accounting Assistant". Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, title, relationship, email address, and telephone number) all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information. University Of Virginia Charlottesville VA

Post Award Accountant - Award Management, Cash Management & Audit Coordination

University Of Virginia