Population Health Planning & Improvement Coordinator (Vdhrn070)

Title: Population Health Planning & Improvement Coordinator (VDHRN070)

State Role Title: Community & Social Service Specialists

Hiring Range: 65,000.00 - 75,000.00

Pay Band: 5

Agency: Virginia Department of Health

Location: ROANOKE HQ

Agency Website: vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides or coordinates health improvement planning services in the local health district by planning, implementing, and evaluating health education activities. Coordinates activities including but not limited to: fulfilling health improvement and goals; preparing and submitting grant applications related to health improvement projects; delivering educational programs to clients and staff and conducting health education trainings; revising and developing educational materials; collecting programspecific data and writing reports; conducting needs assessments and facilitating the CHIP process; providing technical assistance to local and community agencies/organizations regarding program planning; serving as public contact or PIO about services and activities and preparing news releases and coordinating district media contacts and activities. May include the supervision of staff. Serves as a member of the district's Management Team working closely with Health Director and Team to achieve VDH mission.

Accreditation Process Management

• Gather, analyze, and produce a portfolio of all requirements prescribed by the Public Health Accreditation Board

• Develop organized system and method for filing documents to substantiate completion of each domain

• Attend training before submitting/uploading documentation that conforms with the PHAB Standards and Measures

• Identify and upload documents of conformity and work with PHAB Accreditation Specialist to problem-solve

• Prepare for application completeness review and site visit by ensuring all standards and measures are met and is evidenced by documentation

• Maintain confidentiality throughout accreditation process, especially during the site visit when personnel records, results of investigations and minutes of staff meetings may be reviewed

• Accept decision from PHAB for 5-year accreditation and produce annual reports, or action plans for improvement if not accredited

• Plan and prepare for reaccreditation after five years

Resource Management & Documentation Review

• Monitor budget and expenses to ensure resources are appropriately used

• Procure supplies, such as incentives, texts, materials, etc.

• Assures that all health department records are secure and always follows HIPPA regulations

• Prepare grant applications; apply to national and local sources for project funding

• Coordinate grant activities and prepare grant activity reports

• Actively seeks funding for support, enhancement and additions to projects and training needs in the local health districts

Quality Improvement & Performance Management

• Oversees planning, development, implementation, and evaluation of processes for community health assessment and improvement planning, community organization/engagement and participation, and other identified needs for capacity-building

• Comply with required elements of funding source, provides leadership in the writing, editing and submission of reports on CHA-CHIP goals and outcomes

• Regularly assesses and monitors status of partner organization's engagement with community health assessment and improvement planning processes

• Routinely informs supervisor regarding status of project activities including any potential problems; discusses any problems related to project completion with supervisor

• Monitors budgets and/or expenditures and works with supervisor to allocate funds to support training and capacity coordination

• Verifies data for accuracy and identifies trends, develops projections and prepares reports as directed or follows established procedures

Project Management

• Prepares project and training workplans for local health district and related agencies

• Schedules and arranges opportunities, events, and meetings

• Prepares annual CHA-CHIP training in accordance with needs, priorities and deadlines

• Serves as liaison for local health district and their partner agencies on matters of CHA-CHIP

• Coordinates and supervises assessment and improvement activities and ensures that team members deliver expected outputs

• Oversees all project and development activities for community health assessment and improvement strategies

Collaboration & Leadership

• Serves in a lead role to identify needs to conduct effective community health assessment and improvement planning processes and to establish strong working relationships in their communities; assists with development of community relationships

• Clearly communicates purpose, goals and objectives to peers and beneficiaries to clarify roles and responsibilities for completing community health assessment and improvement planning processes

• Encourages creative problem-solving among partners to enhance productivity and effectiveness

• Promotes integration, consistency, and collaboration toward collective impact among services across VDH services within the local health district

• Builds effective working relationships with all disciplines within VDH and appropriate outside agencies

Community Health Assessment & Planning/Improvement

• Assemble community team/coalition and facilitate team learning experiences to determine community health problems and to identify assets as part of community health assessment

• Assist community team/coalition to identify priority issues, develop and implement strategies for action, and establish accountability to ensure measurable health improvement, as outlined in a community health improvement plan

• Teach and train about methods, processes, and tools for completing community health assessment and improvement planning

• Managing Community Health Assessment Coalitions with meeting facilitation and agenda development

• Analyzing data to drive community prioritization and response

• Incorporating health equity work into the Community Health Assessment

• Overseeing two Staff-Health Equity Specialist and Community Health Epidemiologist

• Travel regularly to meetings throughout the health district to engage with community members and partners

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 35 local health districts.

Who We Are: The Roanoke City and Alleghany Health Districts (RCAHD) are two health districts in the Commonwealth of Virginia under the Virginia Department of Health and employ approximately 140 staff. RCAHD encompasses the cities of Covington, Roanoke, and Salem and the counties of Alleghany, Botetourt, Craig, and Roanoke.

What We Do: RCAHD, which provides services from nine office locations, serves a combined population of over 278,400 people throughout both rural and urban environments and works to promote and encourage healthy behavior, protect the public against environmental hazards, prevent epidemics and the spread of disease, respond to disasters, assist communities in recovery and assure the quality and accessibility of health services for all members of the communities.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a one-time dose of tetanus, diphtheria, and pertussis (Tdap) vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10 years); and the current year's seasonal influenza vaccination.

Minimum Qualifications

• Knowledge of principles and practices of public health education; strategic and operational planning, budgeting, and operations; information research, quantitative methods for assessing effectiveness; community assessment & resources; group dynamics and behavior; population-based health strategies; health care practices & principles; human behavior and techniques for effecting behavior change; and grants management

• Skill in health program planning, implementation, and evaluation; development of goals and objectives; community assessment; technical and grant writing skills; public speaking and making presentations to staff and public; meeting and time management and organizing; and in the use of standard MS products, presentation, and desktop publishing software

• Ability to prepare news releases, brochures, teaching materials and attractive, informative displays for health fairs and other public presentations; seek out and interpret RFPs and grant offerings, create successful grant applications, and manage grants; work independently and as a team member; and create and manage effective interpersonal and interorganizational communication and coordination networks

Additional Considerations

• Previous experience in health promotion and media relations is preferred

• Certification as Health Education Specialist

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Darlene Smith

Phone: 540-283-5034

Email: darlene.smith@vdh.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.