Pomellato Office & HR Coordinator

Kering Group New York , NY 10007

Posted 4 weeks ago

Summary

Objective- : Provide office administration and HR support to corporate and retail population.

Job Description

Role and Responsibilities

Administration

  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.

  • Maintain cleanliness and follow office workflow procedures to ensure maximum efficiency

  • Greet and assist visitors when they arrive in the office.

  • Support other teams with various administrative tasks

  • Coordinate travel and accommodation arrangements via telephone and correspondence, and prepare related agendas as required.

  • Order supplies for office from vendors. Evaluate vendors as needed.

  • Maintain various spread sheets and records for monthly expenditures to provide to Accounts Payable, which includes reconciliation of the monthly corporate credit card statement.

  • Schedule appointments and office meetings. Maintain conference room reservation schedules and know how to facilitate video conference calls. Assist with special inter-departmental office events.

  • Log in packages and distribute mail to employees.

  • Operate standard office equipment efficiently to include, telephone system, fax machine, copy/printer/scanner machines postage meter, computer and printers

  • Ensure the efficient operation of all office equipment by performing minor service duties and arrange for routine and necessary maintenance as needed.

  • Perform other related duties as assigned.

Human Resources

  • Provide enthusiastic and strategic support to all employees creating an open and welcoming environment for all candidates and employees to engage with Human Resources on a daily basis.

  • General administrative support as requested, including calendaring, meeting management/event planning, data entry, creation and maintenance of employee files.

  • Process confidential employee information including applications, new hire paperwork

  • Support employee processes as appropriate, including onboarding, performance reviews, learning & development, employee exits and compliance.

  • Provide employee support with basic questions in areas such as HR process and timelines, employee policies and basic benefits inquiries.

  • Develop strong, collaborative and responsive relationships with employees at every level of the organization

Essential Physical Requirements:

  • Lift, carry and pull merchandise weighing up to 10-20 pounds.

Qualifications and Education Requirements

  • Bachelors Degree

  • Proven experience as Office/HR Coordinator or in a similar role

  • Experience with Workday a plus

  • Excellent communication and interpersonal skills

  • Self-motivated and detail oriented; able to work autonomously and with the highest degree of confidentiality

  • Experience prioritizing tasks while handling multiple time-sensitive projects in a very fast-paced environment

  • Must be able to work cross-functionally in a high performance, team oriented environment

  • Reliable with patience and professionalism

  • Computer literacy; proficient in Microsoft Word, Outlook and Excel

Job Type

Regular

Start Date
2019-02-28

Schedule

Full time

Organization

Pomellato USA Inc


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Pomellato Office & HR Coordinator

Kering Group