Policy, Rules, And Contracts Manager (Procurement Manager 2)

Initial Posting Date:

04/17/2024

Application Deadline:

05/01/2024

Agency:

Oregon Business Development Department

Salary Range:

$7,244 - $10,674

Position Type:

Employee

Position Title:

Policy, Rules, and Contracts Manager (Procurement Manager 2)

Job Description:

Business Oregon, the state's economic development agency, is currently hiring a Procurement & Contracts Services Manager (Procurement Manager 2). This position will direct and manage the procurement and contract services staff. This position is responsible for ensuring good internal controls exist with contract and procurement processes, and will develop and monitor annual work plans and key performance indicators.

Note: We value our employees and want to encourage work-life balance and flexibility. This position may have the ability to work remotely with required days in the Portland or Salem office.

What you will do:

• Provide strong technical competence and leadership in all aspects of grantmaking, loan contracting and direct procurement. Lead the Agency's procurement program by creating and maintaining policies, as well as Agency specific procurement rules and procedures.

• Ensure the activities are accomplished through a legal and ethical framework that maintains compliance with the Public Contracting Code, AG rules, DAS rules, and policies and procedures.

• Reviews, analyzes, and/or applies all existing or changes to state and federal statutes, rules, policies, and procedures that apply to procurement or grant making in Oregon. Develops and directs strategies to minimize potential risks to the agency.

• Recommends all agency procurement and grant-making policies and procedures by analyzing the impact of policies on agency mission, goals, and objectives.

• Develop and manage the section budget.

• Develop and revise section work plans and monitor progress against Department and division goals, objectives and performance measures. Reports on performance of the section based upon agreed formats and schedules.

• Oversee the flow of work in order to ensure timely service and that priorities are met. Coordinate the overall work of the staff and provide direction. Delegate authority to subordinate members of section to provide delivery of services.

• Hire, plan work, approve work assignments, assign/reassign work, conduct performance evaluations. Coach and mentor staff to achieve high performance and career development goals. Review individual development plans and recommend approval of training and expenditure requests that are appropriate and effective in accomplishing goals. Build an empowered and productive team environment.

• Proactive planning and forecasting to manage upcoming grant and contract renewals to support early and timely contracting and procurement effort. Collaboratively work with stakeholders to identify upcoming work and minimize incidences of rush requests.

• Serves as a trusted advisor to the Director, Deputy Director, Chief Operating Officer, Program Directors, and other agency leadership on state policies and budgetary issues that impact procurement and contract matters.

Business Oregon strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, feel free to contact us to discuss your application.

The ideal candidate will possess a combination of some or all of the following skills:

• Strong experience in grant management and loan contracting.

• Experience working with and facilitating groups/committees of stakeholders with diverse backgrounds and opinions to develop program recommendations.

• Experience working with and communicating highly technical information to non-technical customers clearly and concisely.

• Experience working with DOJ and programs to facilitate resolution of compliance and legal matters.

• Work experience with making presentations and testifying to governing bodies including legislative committees, state commissions, boards of directors, and/or other decision-making bodies.

• Management work experience providing proactive leadership in a diverse organization, with a commitment to recruiting and retaining a diverse, well-trained performance driven team.

Please note: if you are interested in applying for this position, you must attach your current cover letter and resume to your application. Failure to submit the required resume and cover letter will remove your application from consideration.

What you need to qualify:

Six years of supervision, management, or progressively related experience; OR three years of related experience and a bachelor's degree in a related field.

What Business Oregon does:

Business Oregon is the economic development agency for the state of Oregon. We have about 180 people on our team, and we work with communities and businesses. We use our programs and expertise to help businesses grow, so they can in turn add jobs, diversify the economy, and increase Oregon prosperity. We work with communities to enhance and expand infrastructure and community safety with projects such as water/wastewater systems, seismic rehabilitation for schools, or rural broadband development. This also sets the stage for future business development. Our mission is to invest in Oregon's businesses, communities, and people to promote a globally competitive, diverse, and inclusive economy, all carried out with an agency strategic plan.

The Procurement and Contracts Services (PaCS) section has eight positions. The section is responsible for development and oversight of all agency procurements and contracts in support of the department. PaCS is responsible for the development and execution of the goods/services contracts, and department's grants/loans and ensuring compliance with all legal requirements. It supports all other divisions in the department in delivering resources and services to Oregon companies, business and industry groups and communities. This section exists to support and collaborate with all sections and provide operational support for the Department's programmatic service delivery.

How to Apply Please Note: Applications must be submitted no later than 11:59 PM PST on May 1, 2024.

• Click the "Apply" button above to complete your online application.

• Attach your current cover letter and resume. Failure to submit the required resume and cover letter will remove your application from consideration.

• Complete the questionnaire.

• The candidates whose work experience most closely matches the qualifications and skills of this position will be invited to interview.

• Warning

• Workday will timeout after 20 minutes of inactivity and will not save your application progress. You must submit your application after you begin the process.

WHAT'S IN IT FOR YOU:

• Family Friendly Work Life Balance: Paid time off, 11 holidays, 3 personal days & optional short- and long-term disability benefits.

• Take Care of Yourself and Your Family: Comprehensive employee benefits, choice of medical plans, vision plan, life insurance, employee assistance program.

• Invest in Your Future: Pension plan, deferred comp, short- and long-term disability plan, flexible spending accounts for healthcare and dependent care.

• Be Appreciated: Employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work.

• Inclusion: At Business Oregon, we value community and foster a sense of belonging for our employees.

Additional Information:

• Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials.

• It is our policy to provide reasonable accommodations to all applicants who may need them. Should you need assistance, or an accommodation please contact Employee Services at: Biz.HumanResources@biz.oregon.gov to discuss how we can best meet your needs.

• Veterans' Preference

• Eligible veterans who meet the qualifications will be given veterans' preference. If you checked that you are a veteran, we will ask you for your documents later in the process. Click on the Veterans' Preference link for additional information.

• Criminal Records Check

• Hiring of the successful candidate will be contingent upon the results of a Criminal Background Check. Adverse background data may be grounds for immediate disqualification.

• Work Authorization

• The Oregon Business Development Department (dba Business Oregon) does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.

• This recruitment will be used to establish a list of qualified candidates to fill the current position and may be used to fill future vacancies as they occur.

• This position is a supervisory management service, full time position, exempt is not represented by a union.

• PERS

• This is a PERS qualifying position. After a six-month waiting period eligible Management Service, Executive Service, and Unrepresented employees will have their base pay increased by 6.95% and the 6% PERS contribution deducted from their base pay rather than a direct 6% contribution by the State of Oregon to the employees PERS account. This will mirror the bargained SEIU and AFSCME PERS process.

• Are you looking to live in and experience Oregon? Learn more about life in Pendleton, Salem, and Portland.

Need help?

For questions about this job, contact Janeen Hilbrink in Employee Services, at 971-707-0252 or email Janeen.M.Hilbrink@biz.oregon.gov

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Business Oregon Career Opportunities

Business Oregon is an Equal Opportunity, Affirmative Action Employer.