Police Records Management System Administrator

Posting Number 3498P Position Title Police Records Management System Administrator Department Police Job Code 02993 FLSA Status Non-Exempt Union Code/Affiliation Unrepresented Division SUPPORT SERVICES (Police) Job Description Summary

The purpose of this job is to ensure city's Police Records Management System software functions efficiently and effectively to meet city's needs. Serves as primary point of contact for RMS systems projects and assists Police Department by providing data, reviewing and analyzing system performance, and communicating issues or concerns.

Essential Duties and Responsibilities

• The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description

• Serves as primary point of contact for Police Records Management system projects. Escalates and resolves issues or requests. Researches software changes or updates to Police Records Management system.

• Serves as primary point of contact with the system vendor and other law enforcement agencies utilizing the same platform.

• Identifies best software platforms for various needs throughout department and identifies integration capabilities/shortfalls.

• Assists departments with interpreting and utilizing reports.

• Confers with city staff to analyze current and future operational procedures, identify problems, and learn specific input and output requirements.

• Assists with the development of accurate and effective trainings on Police Records Management System.

• Regular attendance is a necessary and essential function.

• Performs other duties as assigned.

Supervisory Responsibilities

• No supervisory authority. Work does require providing guidance and training to others.

Human Collaboration and Job Impact

• This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction

• Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations.

• Interactions have significant impact on the organization in terms of time, money, or public/employee relations.

Fiscal Responsibility

• Position has moderate fiscal responsibility.

• May be responsible for the billing, collection, and/or accounting of funds. May be responsible for the handling and balancing of cash.

Education and Experience

• An equivalent combination of education, training and experience will be considered

Education and Experience

• Bachelor's Degree in Computer Information Systems or related field
• 3 to 5 years' experience in computer information systems.

Licenses or Certifications

• Must maintain valid Driver's License

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position

Knowledge of:

• Records management software.

• Common business software applications such as Microsoft Office.

• Best practices in law enforcement records management and software.

• Network support and design.

Skill in:

• Developing and maintaining effective working relationships.

• Organizing and managing time effectively.

• Collecting, organizing, and analyzing complex and/or technical data.

• The use and design of spreadsheets including complex formulas, preparation of graphs and data manipulation.

• Preparing and presenting reports and documents.

Ability to:

• Recognize, analyze, and solve a variety of problems.

• Apply logic and reasoning to evaluate the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

• Develop and deliver training programs.

• Regularly use a computer, software, phone and related office equipment.

• Focus on tasks.

Work Environment

• Environmental or atmospheric conditions commonly associated with the performance of the functions of this job

Work Environment:

Office or similar indoor environment

• Frequently/Often

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary.

• Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Hours/Days

Generally Mon-Fri 8am-5pm

Starting Salary $57,573 - $70,814 annual salary, commensurate with experience Pay Grade 109 Number of Positions Available 1 Deadline to Apply 04/30/2024 Open Until Filled No Special Instructions to Applicants

Interviews will be held on Monday May 6, 2024.

Notice to Applicants

Individuals needing accommodation to apply may call 573.874.CITY (2489)

TTY: 711 (MO RELAY)

THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE

THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING

The City of Columbia participates in the federal E-Verify work authorization program