Police Records Clerk (Police Clerk/Sr Police Clerk) - Range 14/15 APD

Job Information

Open to the general public and any current Municipal employee.

This position is represented by the Anchorage Police Department Employees Association (APDEA) and is subject to the provisions of the current contract between the Municipality of Anchorage and the APDEA.

DEPARTMENT: Anchorage Police Department (APD)

HOURS OF WORK: 4/10 shifts, days off vary

LOCATION: 716 West 4th Avenue & 4501 Elmore Road

Example of Duties

Extensive contact with the public, both in person and over the phone. Maintain working knowledge of community, municipal, and internal resources and route citizens appropriately.

Take reports of crime over the phone and compose formal department police reports. Type and compose routine correspondence, various reports, letters, memorandum. Extensive data entry utilizing word processing equipment. Research and enter data from police reports and citations into various computer systems, including but not limited to NCIC, APSIN, and Records Management System (RMS).

Coordinate with internal personnel and external agencies under time constraints to process arrests and charging documents. Perform cashiering functions, and process all traffic citations. Process monetary entries for receipt of all monies for various types of permits, fees, reports. Provide court testimony as required. Perform other related duties as assigned.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent, and two (2) years of clerical office experience.

All applicants must possess and/or complete:

• Must possess the ability to type 35 WPM at the time of hire.

• Satisfactory drug screening by time of hire.

• Satisfactory Criminal Justice Information System (CJIS) background check at time of hire.

• Alaska Public Safety Information Network (APSIN) / National Crime Information Center (NCIC) certification within thirty (30) days of hire.

Preferences:

• Experience in greeting the public, receiving complaints, answering questions, responding to calls and/or transferring calls.

• Experience in handling cash and keeping a cash journal for receipts of transaction.

Additional Important Information

Preference will be given to Anchorage Police Department (APD) employees. APD employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-APD applicants.

Successful applicants will be invited to test. Testing will include satisfactory passing of: Nelson/Denny Comprehension Exam and an Oral Board.

Passing results of the Nelson/Denny Reading Comprehension exam are valid for one (1) year from the date of the tests. The test scores/results may be used when applying for other positions within APD. Current APD employees are exempt from the Nelson/Denny Reading Comprehension exam.

If selected for hire, appointment to this position will be conditional based upon satisfactory passing an extensive background and financial check, and a drug screen.

If selected for hire, appointment in this position requires Alaska Public Safety Information Network (APSIN) security clearance and access, and also FBI National Crime Information Center (NCIC) security clearance and access within thirty (30) days of hire. If the individual selected for this position fails to obtain these clearances and accesses within thirty (30) days of hire, he/she will be terminated.

All required licenses and certifications must remain current for the duration of employment.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment

Military Service Interview Preference:

Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual's command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process: Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. Note: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4447 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Standard Time.

The MOA is an EO and AA employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:

• Medical/Dental/Vision/Audio

• Life Insurance

• Dependent Life Insurance

• Short Term Disability

• Long Term Disability

• Flexible Spending Accounts - Health and Dependent Care

• Health Savings Accounts

Retirement:

• State of Alaska Public Employee Retirement System (PERS) Program
• 401(k) up to 4% employer match
• 457 Deferred Compensation Plan

Employer Paid Benefits:

• Employee Assistance Program

• Paid Leave Plan

• 11 Paid Holidays

Education Incentives:

• Paid Tuition and Books
• 4% Pay Raise for Associate's Degree
• 8% Pay Raise for Bachelor's Degree

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.

01

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).

Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.

If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.

Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

• Yes

• No

02

Are you a current Municipal employee working within the Anchorage Police Department?

• Yes, I am a current APD employee

• No

03

Which of the following best describes your level of education?

• None / Less than High School

• High School Diploma / GED / Equivalent

• Associate's Degree

• Bachelor's Degree

• Master's Degree or higher

04

How many years of clerical office experience do you have?

• No experience

• Less than 2 year

• 2 years to less than 4 years

• 4 years to less than 6 years

• 6 years to less than 8 years

• 8 years to less than 10 years

• 10 years or more

05

Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

06

Do you have the ability to type at a net speed of 35+ WPM? If selected for hire, you must submit a documented typing speed ability certification. The documentation or certification must contain the applicant's name and be current within the past one (1) year.

• Yes

• No

07

Have you been convicted of a felony as an adult?

• Yes

• No

08

Have you been convicted of a misdemeanor crime as an adult?

• Yes

• No

09

Have you used marijuana to any degree within one (1) year of the date of application, regardless of marijuana's legal status at the time?

• Yes

• No

10

Since your 21st birthday have you illegally used a controlled substance other than marijuana, including scheduled prescription medications not prescribed to you within the last five years?

• Yes

• No

11

Have you illegally grown, manufactured or sold a controlled substance before your 21st birthday and within ten (10) years of this application? (Marijuana, Cocaine, Opiates, Amphetamines, LSD, or other drugs.)

• Yes

• No

12

Have you illegally grown, manufactured or sold a controlled substance since your 21st birthday? (Marijuana, Cocaine, Opiates, Amphetamines, LSD, or other drugs.)

• Yes

• No

13

How many years of experience do you have in greeting the public, receiving complaints, answering questions, responding to calls and/or transferring calls?

• No experience

• Less than 2 years

• 2 years to less than 4 years

• 4 years to less than 6 years

• 6 years to less than 8 years

• 8 years to less than 10 years

• 10 years or more

14

Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

15

How many years of experience do you have handling cash and keeping a cash journal for receipt of transaction?

• No experience

• Less than 2 year

• 2 years to less than 4 years

• 4 years to less than 6 years

• 6 years to less than 8 years

• 8 years to less than 10 years

• 10 years or more

16

Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

17

Do you understand the work for this position is a high-demand, high-stress office environment that requires multi-tasking of several critical tasks at a time, with frequent, repetitive motion of hands/fingers?

• Yes

• No

18

Do you understand that Records requires employees to work days, nights, weekends, and/or holidays?

• Yes

• No

19

This position requires Criminal Justice Information System (CJIS) clearance. The following questions are related to the ability to obtain CJIS clearance.

Do you have any criminal convictions?

• Yes

• No

20

Are there any pending criminal charges against you?

• Yes

• No

Required Question

Agency Municipality of Anchorage

Address 632 W 6th Avenue, Suite 605

Anchorage, Alaska, 99501

Phone (907) 343-4442

Website http://www.muni.org/jol