Pms-4 Administrative Management Specialist

Oasis Systems, Inc. Shalimar , FL 32579

Posted 3 months ago

Overview

Oasis Systems has an exciting opportunity for PM-4 Administrative Management Specialist located at the Eglin AFB, FL.

LOCATION: Eglin AFB, FL

JOB STATUS: Part-time (75%)

TRAVEL: None

REQUIRED QUALIFICATIONS (Education, Certifications, Experience, Skills)

SECURITY CLEARANCE: Preferred Top-Secret (TS), Secret Clearance upgradable to TS is acceptable

EDUCATION: Master's degree and 10 years of experience or 12 years of experience

CERTIFICATIONS: None

EXPERIENCE LEVEL: PM-4

OTHER QUALIFICATIONS/SKILLS:

  • Ability to work with diverse group of people, handling multiple projects at once, with attention-to-detail.

  • Experience with Munitions and/or Weapons Systems experience preferred.

  • Prior Air Force Research Laboratory Munitions Directorate experience desired.

  • Must be knowledgeable in all aspects of acquisition program's protection requirements throughout its life cycle.

RESPONSIBILITIES:

  • Acquisition Program Support for the Advanced Concepts Division (AFRL/RWC).

  • Advise & assist to AFRL/RWC Division and Branch level offices by managing non-personal administrative functions and providing office organization support. Be capable of identifying problems and recommending solutions with minimal supervision, have knowledge of AF directives and procedures in support of management and preparation of Government documentation and have proficiency in office organization and management.

  • Advice and assist in performing specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, distributing office mail, and reviewing correspondence for correction of deficiencies; meeting/conference organization and preparation, which includes developing agendas and presentations, scheduling and preparation of meeting venue, recording and tracking action items, and performing venue security duties.

  • Provide advice and assist for office official bulletins, displays, and announcements; establishing and maintaining file plans for Government approval; reviewing TDY Orders for compliance with AF directives and processes; draft request for TDY orders and submit for approval; consolidate and prepare orders for processing, and distribute approved orders and tickets to travelers.

  • Advise & assist the Division, Branch staffs with monitoring commitments made at meetings, then provide support in adjusting appointments and calendars to minimize conflicts in scheduling; coordinating meeting arrangements, and/or schedules meetings and/or conferences; establish location, set time, contact participants, and ensure all required materials and services are available for meetings/conferences; contact other people to attend meetings in lieu of original participants when necessary.

  • Advise & assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, and other documents, determining and modifying format, content and frequency of requirements from information obtained from staff, files and other sources; in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization's mission and programs; office procedures, letters of acknowledgement, commendations, or notification; in coordinating/forwarding correspondence to appropriate offices and updating the correspondence tracking systems and suspense files; in preparing documents IAW regulations and policies and in appropriate format; in reviewing all correspondence thoroughly to ensure correct grammar, spelling, capitalization, and punctuation; and ensure documents are finalized in a timely manner, meeting prescribed suspense dates or deadlines.

  • Advise and assist in monitoring the facility entrance, weather station notices, fire alarm status, man the entry control desk, and answer the Branch/Division telephone; provide entry control desk duties including visitor log and visitor badge control, monitoring video security systems, and coordinating delivery receipt and paging personnel; updating end-of-day security checklists and rosters in coordination with the security manager; conducting and reporting weekly Random Anti-terrorism Measures; supporting security inspections; identifying deficiencies in the controlled area security; and coordinates solutions with the security manager and site ops/infrastructure team.

Who We Are

Oasis Systems is a premier provider of customer-driven, cost-effective and quality Engineering Services; Enterprise Systems and Applications; Human Factors Engineering; Information Technology and Cyber Security; Professional Services; and Specialized Engineering Solutions to the Department of Defense, FAA, NRC and other federal agencies.

We strive to be an exciting and welcoming company that attracts, develops, motivates and retains the most talented, skilled and dedicated people in the industry; where they are encouraged to achieve personal excellence, purpose, and their full potential and career aspirations; while supporting mission-critical national security technologies and programs.

Oasis Systems is an equal opportunity employer and does not discriminate in hiring or employment on the basis of any legally protected characteristic including, but not limited to, race, color, religion, national origin, marital status, gender, sexual orientation, ancestry, age, medical condition, military veteran status or on the basis of physical handicap which, with reasonable accommodation, render the application to satisfactorily perform the job available

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Be capable of identifying problems and recommending solutions with minimal supervision, have knowledge of AF directives and procedures in support of management and preparation of Government documentation and have proficiency in office organization and management. * Advice and assist in performing specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, distributing office mail, and reviewing correspondence for correction of deficiencies; meeting/conference organization and preparation, which includes developing agendas and presentations, scheduling and preparation of meeting venue, recording and tracking action items, and performing venue security duties. * Provide advice and assist for office official bulletins, displays, and announcements; establishing and maintaining file plans for Government approval; reviewing TDY Orders for compliance with AF directives and processes; draft request for TDY orders and submit for approval; consolidate and prepare orders for processing, and distribute approved orders and tickets to travelers. * Advise & assist the Division, Branch staffs with monitoring commitments made at meetings, then provide support in adjusting appointments and calendars to minimize conflicts in scheduling; coordinating meeting arrangements, and/or schedules meetings and/or conferences; establish location, set time, contact participants, and ensure all required materials and services are available for meetings/conferences; contact other people to attend meetings in lieu of original participants when necessary. * Advise & assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, and other documents, determining and modifying format, content and frequency of requirements from information obtained from staff, files and other sources; in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization's mission and programs; office procedures, letters of acknowledgement, commendations, or notification; in coordinating/forwarding correspondence to appropriate offices and updating the correspondence tracking systems and suspense files; in preparing documents IAW regulations and policies and in appropriate format; in reviewing all correspondence thoroughly to ensure correct grammar, spelling, capitalization, and punctuation; and ensure documents are finalized in a timely manner, meeting prescribed suspense dates or deadlines. * Advise and assist in monitoring the facility entrance, weather station notices, fire alarm status, man the entry control desk, and answer the Branch/Division telephone; provide entry control desk duties including visitor log and visitor badge control, monitoring video security systems, and coordinating delivery receipt and paging personnel; updating end-of-day security checklists and rosters in coordination with the security manager; conducting and reporting weekly Random Anti-terrorism Measures; supporting security inspections; identifying deficiencies in the controlled area security; and coordinates solutions with the security manager and site ops/infrastructure team. 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Pms-4 Administrative Management Specialist

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