Plant Operations Manager - Maintenance

Vanguard Healthcare Murfreesboro , TN 37130

Posted 5 months ago



The primary purpose of the Plant Operations (Maintenance) Manager position is to plan, organize, supervise and conduct the day-to-day activities of the physical plant department.


Administrative Functions

  • Supervise the day-to-day functions of assigned plant operations personnel.

  • Develop and implement facility plant operations standards.

  • Develop and implement procedures for performing daily plant operations tasks.

  • Maintain a preventative plant operations program.

  • Prepare work schedules and schedule work assignments.

  • Ensure that work schedules are followed as closely as practical; revise as necessary.

  • Coordinate daily maintenance services with various departments as necessary i.e., nursing, dietary, activities .

  • Review and assist in developing a plan of correction for any plant operations deficiencies that may be cited during a survey; submit to the Administrator and Director of Engineering for approval.

  • Complete any necessary reports, forms, etc. as required or requested by the Administrator and/or Director of Engineering.

  • Use work orders and maintain an order log.

  • Establish commercial resources for repairs and supplies.

  • Complete routine plant and grounds inspections.

  • Submit accident/incident reports to the Administrator within 24 hours of occurrence.

Facility Maintenance Functions

  • Maintain/repair/replace toilets, sinks, faucets, drains.

  • Replace and/or clean filters in air-conditioning and heating units, washers, dryers, extractors, water systems, vents, and exhaust fans.

  • Maintain/repair laundry washers and dryers.

  • Repair/replace window screens, shades, blinds, curtains and drapery rods.

  • Repair/replace doors, hinges, handles, and locks.

  • Repair lawn mowers, stoves, ovens, floor machines, ice machines and similar equipment.

  • Replace/install light bulbs, fuses, ballasts, circuit breakers, extension cords, electric plugs, bed-call cords, pull chains, emergency call systems cords, electrical outlets, etc.

  • Repair/replace HVAC systems (ducts, equipment, thermostats).

  • Install/repair low voltage electrical systems.

  • Repair/replace major and minor plumbing systems, i.e. drainage and supply systems.

  • Repair beds, bedrails, wheelchairs, Geri chairs, walkers, canes, crutches, hand rails, railings, grab bard, towel bars, soap dishes, and water/bath sprays.

  • Paint walls, ceilings, doors, window and door frames, closets, tables, chairs, shelves, racks and parking space stripes.

  • Construct shelves, racks, tables, benches, foot stools, bulletin boards and other similar hand built items.

  • Build/install walls, doors, drywall, trim work, ceiling track systems.

  • Repair and maintain closets, rods, shelves, bedside tables, drawers, and closet doors.

  • Replace smoke detectors, sprinkler heads, and mixing valves.

  • Repair and replace exterior gutters, downspouts and drains.

  • Complete monthly roof inspection and make roofing and roof penetration repairs as needed.

  • Replace ceiling and floor tile.

  • Maintain and repair lawn furniture and outside dcor i.e., fountains, lights, irrigation systems.

  • Maintain a well-organized, clean, neat workshop and tool room.

  • Report all hazardous conditions to the Administrator.

  • Consult with Director of Engineering when anticipating non-routine, extensive or major plant operations jobs.

Committee Functions

  • Chair the facility Safety Committee.

  • Serve on various facility committees as requested.

  • Implement recommendations from the Infection Control, Safety and/or Quality Assurance Committees as requested.

  • Attend departmental meetings as requested.

Personnel Functions

  • Orient and train new plant operations personnel to the department, to safe working habits and proper use of equipment.

  • Interpret department policies and procedures to personnel.

  • Review job descriptions and work assignments with department personnel.

  • Review and evaluate work performance of department personnel.

  • Counsel and discipline department personnel as necessary.

  • Conduct annual performance reviews on department personnel.

  • Review complaints/grievances of department personnel and make recommendations/reports to the Administrator.

Staff Development Functions

  • Assist with the orientation of new facility associates regarding plant operations department and services.

  • Assist with department and/or facility projects or studies as directed.

  • Conduct in-service training for department and facility staff on plant operations related topics as requested.

  • Assist in demonstrating new products as necessary.

  • Maintain your professional competence by attending continuing education programs related to plant operations services.

Safety and Sanitation Functions

  • Ensure that fire protection and prevention programs are maintained by department personnel.

  • Ensure that department personnel follow safety precautions when performing tasks and when using equipment and supplies; i.e. lock out/tag out.

  • Ensure that all department personnel performing tasks that involve potential exposure to blood, body fluids, or hazardous chemicals participate in in-service training prior to performing such tasks.

  • Ensure that all personnel wear and use safety equipment and supplies when lifting or moving heavy objects.

  • Ensure that assigned work areas are kept in a safe, secure and sanitary manner.

  • Ensure that manufacturer's guidelines are followed when servicing equipment.

  • Maintain MSDS sheets for hazardous chemicals.

  • Ensure that hazardous chemicals are properly labeled and stored.

  • Ensure that infection control and universal precautions practices are maintained.

  • Ensure that maintenance personnel wear protective clothing/devices when performing tasks that involve handling blood, body fluids, infectious waste and/or hazardous materials.

  • Ensure that refuse and/or protective clothing and equipment is disposed of daily in accordance with established procedures.

  • Coordinate isolation procedures with nursing services.

  • Label/tag equipment contaminated with blood or other infections materials prior to sending for repair or decontamination.

Equipment and Supply Functions

  • Recommend equipment and supply needs to the Administrator and/or Director of Engineering.

  • Ensure an adequate supply of supplies are maintained to perform daily tasks.

  • Monitor procedures to ensure that supplies are used in an efficient manner to avoid waste.

  • Ensure that equipment is cleaned and properly stored.

  • Maintain an equipment and tool log.

Budget and Planning Functions

  • Forecast needs of the department.

  • Assist in planning and preparing the department's budget.

  • Make departmental adjustments in order to conform to approved budget or as requested by the Administrator and/or Director of Engineering.

  • Maintain current written records of department expenditures and assure that records and cost reports are submitted to the Administrator and/or Director of Engineering.

Resident Rights Responsibilities

  • Maintain confidentiality of resident information.

  • Knock before entering a resident's room.

  • Ensure that the resident's personal and property rights are maintained by assigned personnel.

  • Inform residents when moving personal possessions.

Working Conditions

  • Works in all areas of the facility and grounds.

  • Moves intermittently during work hours.

  • Is subject to frequent interruptions.

  • Is involved with residents, personnel, visitors, government agencies/personnel, under all conditions and circumstances.

  • Is subject to hostile and emotionally upset residents, family members, personnel and visitors.

  • Communicates with plant operations personnel, nursing personnel and other department personnel.

  • Works beyond normal working hours and in other positions temporarily, when necessary.

  • Works on weekends and holidays when necessary.

  • Is subject to callback during emergency conditions.

  • Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, plastics, synthetics, disinfectants, tobacco smoke, and other potential contaminants.

  • Is subject to exposure to infectious waste, diseases, conditions, etc. including TB and the AIDS and Hepatitis B viruses.

  • May be subject to the handling of and exposure to hazardous chemicals.

  • Maintains a liaison with the resident, their families, support departments, etc. to adequately plan for plant operations services.

  • May be required to work in cramped spaces and in adverse weather conditions.

  • May be required to travel to other facilities for special projects.



  • Must possess, as a minimum, a High School Diploma or GED.

  • Education beyond high school is a plus.


  • One (1) year of successful experience in a supervisory position.

  • Demonstrated experience with repair of buildings, plumbing, electrical systems, alarm systems, appliances, commercial stoves, refrigerators, air-conditioning and heating units.

  • Demonstrated experience in HVAC systems repair.

  • General commercial construction techniques, plumbing and electrical experience necessary.

  • Must be able to obtain HVAC Level 3 certification.

Specific Requirements

  • Must be able to read, write, speak and understand the English language.

  • Must display professionalism both in appearance and attitude.

  • Must possess the ability to solve problems and make independent decisions when circumstances warrant such action.

  • Must genuinely care for and understand the elderly and other persons with various disabilities.

  • Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agency personnel and the general public.

  • Must possess the ability and the willingness to work harmoniously with, coach and supervise personnel.

  • Must be able to plan, organize, develop, implement and interpret the programs, goals, objectives, policies and department procedures.

  • Must have patience, tact, a positive disposition and enthusiasm, as well as the willingness to handle difficult people.

  • Must be willing to seek out new methods and principles and be willing to incorporate them into existing practices.

  • Must be able to relate information concerning a resident's condition.

  • Must not pose a direct threat to the health or safety of other individuals in the workplace.

Equal Employment Opportunity/Affirmative Action Employer and do not discriminate on the basis of race, color, age, sex, religion, veteran's status, national origin, disability, marital status, or any other characteristic protected by law.

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Plant Operations Manager - Maintenance

Vanguard Healthcare