The primary purpose of the Plant Operations (Maintenance) Manager position is to plan, organize, supervise and conduct the day-to-day activities of the physical plant department.
JOB DUTIES AND RESPONSIBILITIES:
Supervise the day-to-day functions of assigned plant operations personnel.
Develop and implement facility plant operations standards.
Develop and implement procedures for performing daily plant operations tasks.
Maintain a preventative plant operations program.
Prepare work schedules and schedule work assignments.
Ensure that work schedules are followed as closely as practical; revise as necessary.
Coordinate daily maintenance services with various departments as necessary i.e., nursing, dietary, activities .
Review and assist in developing a plan of correction for any plant operations deficiencies that may be cited during a survey; submit to the Administrator and Director of Engineering for approval.
Complete any necessary reports, forms, etc. as required or requested by the Administrator and/or Director of Engineering.
Use work orders and maintain an order log.
Establish commercial resources for repairs and supplies.
Complete routine plant and grounds inspections.
Submit accident/incident reports to the Administrator within 24 hours of occurrence.
Facility Maintenance Functions
Maintain/repair/replace toilets, sinks, faucets, drains.
Replace and/or clean filters in air-conditioning and heating units, washers, dryers, extractors, water systems, vents, and exhaust fans.
Maintain/repair laundry washers and dryers.
Repair/replace window screens, shades, blinds, curtains and drapery rods.
Repair/replace doors, hinges, handles, and locks.
Repair lawn mowers, stoves, ovens, floor machines, ice machines and similar equipment.
Replace/install light bulbs, fuses, ballasts, circuit breakers, extension cords, electric plugs, bed-call cords, pull chains, emergency call systems cords, electrical outlets, etc.
Repair/replace HVAC systems (ducts, equipment, thermostats).
Install/repair low voltage electrical systems.
Repair/replace major and minor plumbing systems, i.e. drainage and supply systems.
Repair beds, bedrails, wheelchairs, Geri chairs, walkers, canes, crutches, hand rails, railings, grab bard, towel bars, soap dishes, and water/bath sprays.
Paint walls, ceilings, doors, window and door frames, closets, tables, chairs, shelves, racks and parking space stripes.
Construct shelves, racks, tables, benches, foot stools, bulletin boards and other similar hand built items.
Build/install walls, doors, drywall, trim work, ceiling track systems.
Repair and maintain closets, rods, shelves, bedside tables, drawers, and closet doors.
Replace smoke detectors, sprinkler heads, and mixing valves.
Repair and replace exterior gutters, downspouts and drains.
Complete monthly roof inspection and make roofing and roof penetration repairs as needed.
Replace ceiling and floor tile.
Maintain and repair lawn furniture and outside dcor i.e., fountains, lights, irrigation systems.
Maintain a well-organized, clean, neat workshop and tool room.
Report all hazardous conditions to the Administrator.
Consult with Director of Engineering when anticipating non-routine, extensive or major plant operations jobs.
Chair the facility Safety Committee.
Serve on various facility committees as requested.
Implement recommendations from the Infection Control, Safety and/or Quality Assurance Committees as requested.
Attend departmental meetings as requested.
Orient and train new plant operations personnel to the department, to safe working habits and proper use of equipment.
Interpret department policies and procedures to personnel.
Review job descriptions and work assignments with department personnel.
Review and evaluate work performance of department personnel.
Counsel and discipline department personnel as necessary.
Conduct annual performance reviews on department personnel.
Review complaints/grievances of department personnel and make recommendations/reports to the Administrator.
Staff Development Functions
Assist with the orientation of new facility associates regarding plant operations department and services.
Assist with department and/or facility projects or studies as directed.
Conduct in-service training for department and facility staff on plant operations related topics as requested.
Assist in demonstrating new products as necessary.
Maintain your professional competence by attending continuing education programs related to plant operations services.
Safety and Sanitation Functions
Ensure that fire protection and prevention programs are maintained by department personnel.
Ensure that department personnel follow safety precautions when performing tasks and when using equipment and supplies; i.e. lock out/tag out.
Ensure that all department personnel performing tasks that involve potential exposure to blood, body fluids, or hazardous chemicals participate in in-service training prior to performing such tasks.
Ensure that all personnel wear and use safety equipment and supplies when lifting or moving heavy objects.
Ensure that assigned work areas are kept in a safe, secure and sanitary manner.
Ensure that manufacturer's guidelines are followed when servicing equipment.
Maintain MSDS sheets for hazardous chemicals.
Ensure that hazardous chemicals are properly labeled and stored.
Ensure that infection control and universal precautions practices are maintained.
Ensure that maintenance personnel wear protective clothing/devices when performing tasks that involve handling blood, body fluids, infectious waste and/or hazardous materials.
Ensure that refuse and/or protective clothing and equipment is disposed of daily in accordance with established procedures.
Coordinate isolation procedures with nursing services.
Label/tag equipment contaminated with blood or other infections materials prior to sending for repair or decontamination.
Equipment and Supply Functions
Recommend equipment and supply needs to the Administrator and/or Director of Engineering.
Ensure an adequate supply of supplies are maintained to perform daily tasks.
Monitor procedures to ensure that supplies are used in an efficient manner to avoid waste.
Ensure that equipment is cleaned and properly stored.
Maintain an equipment and tool log.
Budget and Planning Functions
Forecast needs of the department.
Assist in planning and preparing the department's budget.
Make departmental adjustments in order to conform to approved budget or as requested by the Administrator and/or Director of Engineering.
Maintain current written records of department expenditures and assure that records and cost reports are submitted to the Administrator and/or Director of Engineering.
Resident Rights Responsibilities
Maintain confidentiality of resident information.
Knock before entering a resident's room.
Ensure that the resident's personal and property rights are maintained by assigned personnel.
Inform residents when moving personal possessions.
Works in all areas of the facility and grounds.
Moves intermittently during work hours.
Is subject to frequent interruptions.
Is involved with residents, personnel, visitors, government agencies/personnel, under all conditions and circumstances.
Is subject to hostile and emotionally upset residents, family members, personnel and visitors.
Communicates with plant operations personnel, nursing personnel and other department personnel.
Works beyond normal working hours and in other positions temporarily, when necessary.
Works on weekends and holidays when necessary.
Is subject to callback during emergency conditions.
Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, plastics, synthetics, disinfectants, tobacco smoke, and other potential contaminants.
Is subject to exposure to infectious waste, diseases, conditions, etc. including TB and the AIDS and Hepatitis B viruses.
May be subject to the handling of and exposure to hazardous chemicals.
Maintains a liaison with the resident, their families, support departments, etc. to adequately plan for plant operations services.
May be required to work in cramped spaces and in adverse weather conditions.
May be required to travel to other facilities for special projects.
Must possess, as a minimum, a High School Diploma or GED.
Education beyond high school is a plus.
One (1) year of successful experience in a supervisory position.
Demonstrated experience with repair of buildings, plumbing, electrical systems, alarm systems, appliances, commercial stoves, refrigerators, air-conditioning and heating units.
Demonstrated experience in HVAC systems repair.
General commercial construction techniques, plumbing and electrical experience necessary.
Must be able to obtain HVAC Level 3 certification.
Must be able to read, write, speak and understand the English language.
Must display professionalism both in appearance and attitude.
Must possess the ability to solve problems and make independent decisions when circumstances warrant such action.
Must genuinely care for and understand the elderly and other persons with various disabilities.
Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agency personnel and the general public.
Must possess the ability and the willingness to work harmoniously with, coach and supervise personnel.
Must be able to plan, organize, develop, implement and interpret the programs, goals, objectives, policies and department procedures.
Must have patience, tact, a positive disposition and enthusiasm, as well as the willingness to handle difficult people.
Must be willing to seek out new methods and principles and be willing to incorporate them into existing practices.
Must be able to relate information concerning a resident's condition.
Must not pose a direct threat to the health or safety of other individuals in the workplace.
Equal Employment Opportunity/Affirmative Action Employer and do not discriminate on the basis of race, color, age, sex, religion, veteran's status, national origin, disability, marital status, or any other characteristic protected by law.