Plant Administrator SE

Location Address:

2875 S Elm Ave,, Fresno, California 93706

Work Shift:

Salary Exempt (United States of America)

Altium Packaging, Our Culture Differentiates Us!

We incorporate our Guiding Principles into all aspects and at all levels of the organization and use them as a framework for decision-making. We believe our Guiding Principles foster a culture of excellence that benefits both employees and customers.

Our Guiding Principles

• Act with Integrity & in Compliance

• Drive Value Creation

• Be Disciplined Entrepreneurs

• Focus on the Customer

• Act with Humility

• Treat others with Dignity and Respect

• Seeking Fulfillment in your Work

Administrative

• Act as the plant receptionist and telephone operator.

• Communicate frequently with other departments to ensure smooth plant operations and open communication lines in the plant.

• Ensure plant bulletin boards are updated and complete.

• Manage purchase orders, receipts and invoices for all manufacturing, office supplies, and services.

• Complete multiple accounting and financial functions from an administrative view.

• Provide coaching and advice to management as needed.

• Organize company outings and function.

HR

• Process HR-related documents for hourly plant personnel, such as status change forms or leave of absence.

• Understand the company's benefits programs in order to act as a benefits counselor to the hourly personnel.

• Track attendance records and complete all payroll functions in an accurate and timely manner.

• Assist the Operations Manager with coordinating the hourly personnel recruitment process by compiling employment applications and maintaining files.

• Conduct new employee orientation and update various monthly HR reports in the Intranet.

Plant Responsibilities

• Comply with OSHA standards and company policies and procedures as they relate to safety and hygiene.

• Drive development action plans and performance improvement plants as the Operations Manager sees fit.

• Communicate quality issues and out of specifications conditions to appropriate personnel and with shift leaders.

• Keep records of customer interactions and transactions, recording details of inquiries, complaints and comments as well as actions taken.

• Prepare documentation of production tickets and load sheets and certificates of compliance or analysis.

• Pricing verification, order entry & invoicing verification.

• Communicate with shipping carrier for on time delivery to customer.

• Plan and implement controls to track supplies, raw materials, work in process and finished goods inventory.

• Perform functions related to scheduling, procurement, customer service and/or shipping of products.

• Update multiple accounting and financial functions from and well as data entry into JD Edwards and other software.

• Inspect in-coming materials and report damages and discrepancies for accounting, reimbursement and record-keeping.

• Record shipment data, including weight, charges, and space availability.

• Input customer feedback into the Quality Database & Customer Feedback Database.

• Manage customer specific finished goods.

• Assist with the management of obsolete inventory.

• Assist with accounts receivables.

• Maintenance of manual BOL.

• Sample shipments.

• Mail marketing information (brochures).

• Generate and distribute customer-required reports (inventory, volume, etc.)

• Assist with Credit Memos when needed.

• Maintain customer files.

• Occasional Utility Worker duties on as-needed basis, to include loading and unloading trucks and operating bagger machines.

Other duties and roles as assigned by management.

Administrative

• Act as the plant receptionist and telephone operator.

• Communicate frequently with other departments to ensure smooth plant operations and open communication lines in the plant.

• Ensure plant bulletin boards are updated and complete.

• Manage purchase orders, receipts and invoices for all manufacturing, office supplies, and services.

• Complete multiple accounting and financial functions from an administrative view.

• Provide coaching and advice to management as needed.

• Organize company outings and function.

HR

• Process HR-related documents for hourly plant personnel, such as status change forms or leave of absence.

• Understand the company's benefits programs in order to act as a benefits counselor to the hourly personnel.

• Track attendance records and complete all payroll functions in an accurate and timely manner.

• Assist the Operations Manager with coordinating the hourly personnel recruitment process by compiling employment applications and maintaining files.

• Conduct new employee orientation and update various monthly HR reports in the Intranet.

Plant Responsibilities

• Comply with OSHA standards and company policies and procedures as they relate to safety and hygiene.

• Drive development action plans and performance improvement plants as the Operations Manager sees fit.

• Communicate quality issues and out of specifications conditions to appropriate personnel and with shift leaders.

• Keep records of customer interactions and transactions, recording details of inquiries, complaints and comments as well as actions taken.

• Prepare documentation of production tickets and load sheets and certificates of compliance or analysis.

• Pricing verification, order entry & invoicing verification.

• Communicate with shipping carrier for on time delivery to customer.

• Plan and implement controls to track supplies, raw materials, work in process and finished goods inventory.

• Perform functions related to scheduling, procurement, customer service and/or shipping of products.

• Update multiple accounting and financial functions from and well as data entry into JD Edwards and other software.

• Inspect in-coming materials and report damages and discrepancies for accounting, reimbursement and record-keeping.

• Record shipment data, including weight, charges, and space availability.

• Input customer feedback into the Quality Database & Customer Feedback Database.

• Manage customer specific finished goods.

• Assist with the management of obsolete inventory.

• Assist with accounts receivables.

• Maintenance of manual BOL.

• Sample shipments.

• Mail marketing information (brochures).

• Generate and distribute customer-required reports (inventory, volume, etc.)

• Assist with Credit Memos when needed.

• Maintain customer files.

• Occasional Utility Worker duties on as-needed basis, to include loading and unloading trucks and operating bagger machines.

Other duties and roles as assigned by management.

Targeted Pay Range:

$60,000.00 - $73,500.00

Qualifications:

Required:

• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Internet.

• Tact and phone etiquette when interacting with customers and employees.

• Effective written and oral communication skills.

• Five years' experience in an administrative field.

• Knowledge of principles and processes for providing customer service, including customer needs assessments, meeting quality standards for services, and evaluation of customer satisfaction.

• Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations, and payroll information.

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures.

Preferred:

• Associate of Science degree in a related field such as Accounting, Human Resources, or Administration.

We Believe in Rewarding our Most Important Resource - Our People!

We show our commitment to Total Rewards by providing a competitive, comprehensive benefits package. In addition to medical, dental and vision plans, company holidays and vacation days, tuition reimbursement, learning and training opportunities, bonus potential, and a 401(k) plan with company contributions, Altium Packaging locations offer rewards and recognition programs and opportunities to make a difference in the community.

EEO Statement

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Take your career to the next level at Altium Packaging!