Planning Specialist

Position Number: 22088848

County: Pulaski

Posting End Date: 6/27/2024

Anticipated Starting Salary: 36,155

[[Preparedness & Response ]]

The Department of Public Safety's mission is to enhance the safety and security of all Arkansans through ethical, character-driven behavior that promotes professionalism, clear communication, and accountability while serving as the state's premier public safety agency.

ADEM is committed to responding quickly to the needs of the citizens of Arkansas during times of disaster, whether it ne natural or man-made. All ADEM staff, regardless of position title, serve a role in the State Emergency Operations Center (SEOC)to aide in response efforts.

ROLES AND RESPONSIBILITIES: The working title of this position is an Exercise Program Coordinator within the Preparedness and Response Section. The successful applicant will be responsible for the following job functions.

1.Advise the Community Preparedness Branch Manager on all emergency management exercise matters and program recommendations.

2.Administer and train an all-hazard exercise program that adheres to the HSEEP principles.

3.Coordinated with agency leadership to design, conduct, and deliver all-hazard exercises based on Emergency Management goals and priorities.

4.Serve as a subject matter expert and provide guidance/support on all phases of the exercise planning cycle to include the design, development, conduct, post-exercise evaluation, and improvement plans.

5.Develops and maintain exercise tool-kits, situation manuals, exercise plans, evaluation guides, Master Scenario Events Lists (MSEL), etc.

6.Coordinate the development and implementation of the Integrated Preparedness Plan to include supporting documentation, assessments, and surveys.

7.Interfaces with all other programs and program staff within ADEM and other local, state, federal, and private sector partners, to include assessments to determine training and exercise needs.

8.This position requires ability to efficiently communicate verbally and written with emergency management partners and stakeholders; and understand the many tools, lessons learned, recommendations, best practices and other information to be successful.

9.Ensures all state and federal programs comply with all laws, regulations and policies.

10. Performs other duties as assigned.

PREFERRED QUALIFICATIONS: 1. Applicant should be able to demonstrate their knowledge and understanding of the Arkansas Division of Emergency Management mission.

2.Demonstrate leadership qualities, capable of promoting a professional team enviornment, and excellent customer service skills.

3.Applicant must be able to communicate and present information to stakeholders and agency leadership; ability to consult and provide technical assistance; and have knowledge of the National Response Framework, National Incident Management Systems, Incident Command System Principles, and the Homeland Security Exercise Evaluation Program (HSEEP).

4.Applicant must be able to comprehend, interpret, and apply regulations, procedures, and related emergency management information; ability to show and/or demonstrate knowledge and skills of gathering detailed information and summarizing this information into reports and communication to others; and have extensive knowledge of Microsoft Office products.

5.Able to obtain Master Exercise Practitioner (MEP) within five years.

6.Working knowledge of audio/visual and multimedia systems, ability to lift 75 lbs. and stand for extended periods of time.

7.Demonstrate a minimum of 40 hours of training in Adult Instructional Methodology; capable of successfully completing FEMA/EMI's E449/L449 Incident Command System Curricula Train the Trainer Certification or equivalent.

MANDATORY QUALIFICATIONS: None

Position Information

Class Code: G204C

Grade: GS06

FLSA Status: EXEMPT

Salary Range: $36,155.00 - $52,425.00

Summary

The Planning Specialist is responsible for researching, reviewing, and evaluating state programs. This position is governed by state and federal laws and agency/institution policy.

Functions

Researches and reviews applicable legislation and/or similar programs, analyzes data, and compiles information for use in the development of state plans and programs. Maintains and updates agency program plans, writes newsletters, brochures, and articles for publication, and provides information for news releases.

Monitors and evaluates the implementation of plans and programs to ensure compliance with program guidelines. Conducts and/or assists in presentations, at meetings and workshops, dealing with program related issues. May assist program participants in writing grant proposals and monitoring and approving grant activities and expenditures.

Serves as liaison to help establish working relationships between local, state, and federal agencies. Prepares and submits various activity and program-related reports. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of grant application procedures.

Knowledge of research and analysis techniques and procedures.

Knowledge of training methods and presentations. Ability to write narratives and make presentations. Ability to plan, develop, implement, and monitor the effectiveness of programs and services.

Ability to research and review legislation, policies, and procedures. Ability to utilize various computer applications.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in business management or a related field; plus one year of experience in planning programs, grants processing, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

All ADEM positions could include travel in and out of state and are subject to 24 hour on-call duty in the event of an emergency/disaster.

Performs other duties as assigned.

Applications will be pre-screened for completion and also for the availability to travel. You may attach a resume, however, all the information requested in the Employment History section of the state application must be completed.

Incomplete applications will NOT be considered. Resumes will not be accepted in lieu of the completed application.

Make sure to include any military service you may have. Applicants claiming Veterans Preference Points (Active Duty Veteran, Widow of Veteran, and Widow of Disabled Veteran) must attach proof of status to application in order to receive Veterans Preference Points.

The Department of Public Safety has implemented a drug, alcohol, and tobacco free workplace policy pursuant to A.C.A. § 11-14-101, et seq. All ADEM positions are designated as safety sensitive in which a person performing the duties of their positions while under the influence of alcohol, marijuana, or other controlled substances may constitute a threat to health, safety, or handling of confidential information.

As allowed by law, all prospective employees who receive a conditional offer of employment are required to submit to a drug test. Refusal to take the drug test or results that indicate a presence of illegal drugs or prescription drugs for which the individual has no prescription will be the basis for precluding the individual from employment. Additionally, employees are subject to random drug and alcohol tests as a condition of continued employment.

This position has a mandatory 6-month probationary period. This position also requires mandatory 5.50% contribution to the Arkansas Public Employees Retirement System.

Benefits package may include health and life insurance, vacation and sick time, paid holidays, Credit Union availability, retirement, career bonuses and deferred compensation plans.