City Of Greenville, SC Greenville , SC 29617
Posted 3 weeks ago
Job Summary
Under regular direction and in compliance with standard operating procedures and policies, provides general support for staff and operations in the City's Planning and Zoning Division. Responsible for ensuring successful day-to-day operations of the Planning Office.
Coordinates and manages permits and applications, planning board and commission materials, zoning and subdivision requests, and related functions to support the Planning & Zoning Division. Responds to phone, email, and in-person inquiries from the public regarding Planning & Zoning matters. Provides administrative support to division staff.
Monitors division operating budget and completes financial processes such as preparing invoices, submitting check requests, and processing vendor payments. Provides limited technical assistance to the public and developers regarding ordinance regulations. Works with other City departments and divisions such as Building Codes, City Attorney's Office, Revenue, and City Clerk to complete Planning & Zoning functions in compliance with City standards.
Performs ongoing reviews of division processes and activities and makes recommendations for improvement. Implements new policies, rules and regulations. Performs additional duties including greeting public walk-ins, setting up staff appointments/meetings, and monitoring and maintaining office equipment and supplies as needed.
Organizes and schedules induction and training sessions for new employees. Requires attendance at some evening meetings, approximately one per week. Manages and updates division website to include monthly Boards/Commission public notices and meeting materials.
Attends monthly Board/Commission meetings to assist with setup and takes meeting minutes. Assists in maintaining department budget and various expense reports.
Processes invoices for payment and enters purchase orders and requisitions into financial management system. Responds to FOIA requests applicable to the Planning & Zoning Division.
Essential Functions
Essential Functions
% of Time
35%
35%
20%
5%
5%
Perform other duties as assigned.
Job Requirements
Associate degree in business management, accounting, paralegal services, or a related field.
Over two (2) years of experience in office administration, planning and development, real estate, construction management, business, paralegal work, or a related field.
SC Notary Public within 12 months of hire.
Preferred Qualifications
Bachelor's degree in planning, business management, or related field.
Additional experience in Microsoft Office Programs, ArcMaps, GIS, analytic and reporting software, and permit software.
Driver's License Requirements
Performance Requirements
Knowledge of:
City land management and related ordinances.
Standard office practices and equipment.
Office management systems and procedures.
Computer research techniques, methods, and procedures.
Ability to:
Develop and maintain cooperative and professional relationships with employees and all levels of management to include representatives from other departments, external organizations, and the general public.
Appropriately handle confidential information.
Use effective judgment in discussing and resolving customer related issues consistent with City and department policies and procedures.
Communicate basic to complex ideas verbally and in writing in a clear, concise and professional manner; prepare written reports, summarize meeting minutes, and compose emails, business letters, and various correspondence.
Maintain excellent organization and attention to detail; develop and maintain filing systems; and maintain complex records using a variety of source materials.
Understand and follow complex oral and written instructions.
Work with frequent interruptions and changes in priorities.
Type, take, and transcribe dictation.
Review, proofread, and/or edit assigned work products to ensure correct grammar and consistency of format.
Make basic mathematical calculations, track and reconcile expenditures, as well as, ensure accuracy of invoices and other related documents.
Utilize specialized software and systems in performance of job duties which may include work management system, mapping system, permit tracking and reporting systems, and purchasing and financial systems.
Operate general office equipment to include scanner, printer, copier, telephone, plotter, projector, and computer with Microsoft Office Suite.
Working Conditions
Primary Work Location: Office environment.
Protective Equipment Required:
Environmental/Health and Safety Factors:
Relatively free from unpleasant environmental conditions or hazards.
Physical Demands:
Continuously requires standing, fine dexterity, walking, carrying, reaching, handling, pushing/pulling, vision, hearing, and talking. Frequently requires lifting, sitting, balancing, bending, and crouching.
Occasionally requires kneeling, climbing, and twisting. Medium strength demands include exerting 20- 50 pounds occasionally, 10-25 pounds frequently, or up to 10 pounds constantly.
Mental Demands:
Requires frequent change of tasks, irregular schedule/overtime, performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work. Occasionally requires time pressures and noisy/distracting environment.
Americans with Disabilities Act Compliance
The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
City Of Greenville, SC