Planner/Scheduler -Wastewater Maintenance

PLANNER/SCHEDULER -WASTEWATER MAINTENANCE

111

$49,720.00 - 63,393.00

APPLICATION DEADLINE: 7/8/2024

JOB SUMMARY

This position plans, coordinates, and schedules maintenance activities at the Wastewater Maintenance Division or the Metro Wastewater Treatment Plant (including lift stations); ensures all work orders are properly assigned to appropriate staff taking into consideration available staff skill sets/expertise/training and equipment/material availability. The incumbent works closely with the respective Superintendents and the City's Information Technology (IT) Department.

ESSENTIAL JOB FUNCTIONS:

• Plans, schedules, and coordinates with maintenance staff on maintenance activities for all on-site operations and lift stations, primarily through the use of a computerized maintenance management system (CMMS);

• Prepares work plans, schedules work for preventive/predictive maintenance and corrective maintenance repairs which include procedures, time estimates, and skills, tools, and materials required, quality control of data within the CMMS and maintains a comprehensive asset management program;

• Responsible for monitoring the technical performance of the CMMS and making any necessary adjustments (within their level of access) to the system to ensure that best-in-class practices are followed while supporting the needs of the City;

• Estimates and defines requirements for total labor, materials, special tools, equipment, and skill sets for all work/complex projects including but not limited to plant shutdown, lift station interruptions and/or lift station upgrades, plant improvement projects, cctv, smoke testing, SL-RAT, Easement Maintenance, etc.;

• Prioritize work through a defined protocol of risk management, process criticality, and equipment redundancy in order to coordinate and oversee maintenance activities between operations and maintenance, construction and service, other City departments, and outside contractors;

• Participates in redundancy and contingency planning for emergency preparedness, pre-planning, in-progress, and completion review meetings with appropriate staff as applicable for assigned responsibilities;

• Prepares daily, weekly, and/or monthly maintenance schedule for analyzing and prioritizing work orders in CMMS, maximizing availability of resources and materials, and minimizing process downtime, to track and analyze the maintenance management to include backlog for each group, schedule compliance, and industry standard metrics to monitor and demonstrate progress and identify areas for future improvement.

• Balance scheduled work activities with labor availability and skills;

• Maintains accurate asset and work histories in CMMS in order to recommend, plan, and forecast necessary replacement and/or maintenance needs;

• Assists with review of requests for proposal, contract for maintenance, and similar documents for accuracy, approach, requirements, and recommends appropriate action;

• Develops, evaluates, and implements detailed standard operating procedures;

• Work closely with maintenance supervisors and technicians to modify procedures and work plans and update the information in CMMS;

• Maintain and update CMMS, CMMS standards documentation, and ensure compliance from all end-users. Work closely with staff to ensure proper identification of assets, codes, and other data to ensure optimal utilization of the CMMS program;

• Coordinate with City GIS technicians to maintain synchronization between the CMMS and GIS Work with CMMS vendor to trouble-shoot problems or bugs within the software and stay current on the full capabilities and functionality of the CMMS;

• Provide training to division CMMS users to ensure quality information within CMMS and teach new or expanded functionality offered within CMMS;

• Work closely with Inventory staff to ensure the CMMS contains accurate counts of inventory, the right level of materials and parts are carried, and that appropriate quantity re-order triggers are defined; and

• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Associate's degree in engineering technology, information systems technology, or closely related field OR any equivalent combination of education, training or work experience that is equivalent to satisfactory completion of two (2) years of college education with emphasis in engineering technology, information system technology, asset management, or closely related field;

• Valid South Carolina Class "D" Driver's License; and

• Experience in computerized maintenance management system (CMMS) or asset management systems.

Knowledge, Skills and Abilities:

• Knowledge of mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements, logarithmic or geometric construction. May use algebraic solutions of equations and inequalities; descriptive statistics; deductive geometry, plane and solid, and rectangular coordinates; mathematical classifications or schemes;

• Knowledge of personal computer equipment with skill in doing data entry and in the use of Microsoft Office 2000 preferred, utilizing Outlook, word processing, and spreadsheet software programs;

• Ability to plan or direct others in the sequence of major activities and reporting on operations and activities which are very broad in scope;

• Ability to supervise or lead others by determining work procedures, assigning duties, maintaining harmonious relations and promoting efficiency;

• Ability to supervise the activities of those operating or repairing complex machinery or equipment that requires extended training and experience, such as utility plant equipment, heavy equipment, or the application of complex software or systems; may involve installation and testing;

• Ability to perform supervisory work involving policy and guidelines, solving both people- and work-related problems;

• Ability to read technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form;

• Ability to perform professional-level work requiring the application of principles and practices in a wide range of administrative, technical or managerial methods in the solution of administrative or technical problems; or the coordination of entry-level managerial work; requires general understanding of operating policies and procedures and the ability to apply these to complex administrative problems; requires continuous, close attention for accurate results or frequent exposure to unusual pressures; and

• Ability to make decisions, affecting most segments of the organization and the general public; works in a highly dynamic environment; responsible for establishing goals, objectives and policies.

PHYSICAL DEMANDS:

The work is considered medium in nature and involves walking, standing, stooping, stretching or lifting and also involves exerting between 20 and 50 pounds of force on a recurring basis, or considerable skill, adeptness and speed in the use of fingers, hands or limbs in tasks involving very close tolerances or limits of accuracy. The work requires the following physical abilities to perform the essential job functions: climbing, fingering, hearing, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, stooping, talking, visual acuity, and walking.

WORKING CONDITIONS:

Work environment may involve exposure to bright/dim light, dusts and pollen, extreme heat and/or cold, wet or humid conditions, extreme noise levels, vibration, fumes and/or noxious odors, moving machinery, electrical shock, heights, toxic/caustic chemicals, disease / pathogens, confined spaces; and is dynamic that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.