PHC Accounting Specialist

TO APPLY:

• Please complete all sections of the online application, even if a resume is submitted. A resume will not substitute for completing the work history section of the application.

• Please include with your completed application the following attachments: Cover Letter and Resume.  Please address in your Cover Letter any experience you have with payroll.

• Incomplete applications and applications without required attachments will be disqualified.

• Complete job description available upon request to the Department of Human Resources.

Priority Application Date:  May 22, 2024 by 5:00 PM (Mountain Time)

Complete applications with required attachments received by the 'Priority Application Date' will be guaranteed consideration.  The position will remain open until filled.

Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast's paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!

Partnership Health Center (PHC), 2019 and 2022 winner of the Employer of Choice Award for Missoula, and 2022 winner of the Montana Employer of Choice Award, offers impeccable, integrated services to nearly 18,000 individuals and families. A 14-site, co-applicant Federally Qualified Health Center with Missoula County, PHC fulfills its mission through the provision of a full range of primary care services - medical, dental, behavioral health, and an on-site pharmacy with a dedication to attending to the social determinants of health. Please visit our website to see the amazing benefits you will receive by joining our team such as medical (no cost for employee), dental, and vision insurance, loan forgiveness, retirement plan contributions, and generous paid sick and vacation time.

Performs accounting work related to processing and reporting accounts payable, cash receipts, payroll, general ledger and financial reporting for Partnership Health Center.

Prepares and codes claims, scans into database, and enters into CSA.   Matches invoices to purchase orders and packing slips when processing claims.  

Assists department managers with the preparation of purchase orders, claims and travel advances.  Inputs and tracks purchase orders.  Processes claim checks from the county, scans into PHC data base and mails out with a vendor copy biweekly.

Collects, processes, and balances daily deposits. Prepares daily cash journal entry for Missoula County Treasurer's Department.  Receives NSF check information, corresponds with collection agency, and sets up billing alerts in PHC's clinic and pharmacy software.

Executes detailed procedures to calculate and process PHC payroll documents using two time keeping systems.  Enters cost center coding, staff schedules and all relevant employee information into the system.

  Closely tracks paid leave hours available on accrual reports with employee requests, and makes adjustments as necessary. Prepares payroll reports for supervisors and grant reporting purposes.

Processes employee claims for Continuing Education (CE) expenses, tracks provider CE hours and maintains balances of CE hours in Excel spreadsheets.

Prepares invoices for outside agencies for reimbursement of employee wages.

Reviews monthly labs to ensure patient bills are correct.  Adds missing labs to patient accounts.

  Makes slide balance adjustments and rebills for insurance.  Reviews Medicare and Medicaid eligibility, researches and writes up adjustments for outsourced and state labs incorrectly billed to PHC.

Reviews claims and makes adjustments in eClinical Works that effect grants received by PHC.  Reviews claim forms monthly and reclassifies appropriate clinic charges to grant expense accounts.

Maintains fixed asset schedule.  Conducts periodic audits and tags equipment.

Prepares work papers as requested for annual audit. Performs related work as required or directed by the Controller.

SUPERVISION RECEIVED:   Works under the direction of the Controller.

SUPERVISION EXERCISED:   None.

WORKING RELATIONSHIPS:  Requires regular contact with all financial services staff, with vendors and with other PHC departments and County of Missoula departments.

 Has occasional contact with outside audit representatives.   Contacts are to give or receive information; to resolve problems, and to coordinate work efforts.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITES:

KNOWLEDGE: Considerable knowledge of automated accounting systems and use of spreadsheets.

  Considerable knowledge of the principles and practices of general ledger accounting.   Working knowledge of the principles and practices of HIPAA compliance. Working knowledge of the PHC Corporate Compliance Guidelines.

 Working knowledge of health care and governmental accounting and reporting practices.  Working knowledge of business English, spelling and punctuation.

SKILLS:  Skill in the use of automated accounting (CSA) and time keeping systems.

 Skill in the use of personal computers using Excel spreadsheets and word processing applications, eClinical software.  Skill in the use of a calculator and other modern equipment.

ABILITIES:  Ability to perform complex detailed work with a high degree of accuracy.

 Ability to plan and execute a work plan with multiple deadlines.  Ability to perform moderately complex mathematical calculations accurately and the ability to reconcile computerized output with source documentation and to make corrections.  Ability to work independently and productively with minimum supervision.

 Ability to interpret regulations and to make responsible decisions in accordance with established policies and procedures.  Ability to establish and maintain effective relationships with diverse individuals and groups.  Ability to communicate effectively in the English language, orally and in writing.

An equivalent combination of education and experience may be considered.

EDUCATION:  Requires an Associate's Degree in Accounting or a Certificate in Accounting from an accredited technical school.

EXPERIENCE:  Requires two years of accounting experience.  Health care or governmental accounting experience desired.

SPECIAL REQUIREMENTS:  Requires immunizations or proof of immunity to certain infectious diseases and a TB test.

New employees will be asked to volunteer vaccination status for required vaccines upon hire and will be offered assistance during hiring to receive necessary immunizations.  Employees who have not received the vaccines required for their positions or who are unwilling to voluntarily provide vaccination status for required vaccines will receive a reasonable accommodation where such accommodation does not require an undue hardship or endanger the health or safely of any person.  The work is performed in an office setting.

  Requires a significant amount of time performing work at a computer station.  Requires occasional bending, stooping and medium lifting (boxes 25-35 pounds).  The employee may risk exposure to communicable diseases.