Pharmacy Administrative Assistant

Grand Island, Nebraska, United States of America

Guardian Pharmacy of Grand Island is part of the Guardian Pharmacy Services network and prides itself on its customer service. Each team member plays an integral part in the success of the pharmacy.

SCHEDULE: MONDAY - FRIDAY 9 AM - 6 PM

Provide a positive image for the Pharmacy while handling the multiple administrative duties associated with day to day interactions with staff and clients.

Attributes Required:

• Work Ethic/Integrity - must possess intrinsic drive to excel coupled with values in line with company philosophy

• Relational - ability to build relationships with business unit management and become "trusted advisor"

• Strategy and Planning - ability to think ahead, plan and manage time efficiently

• Problem Solving - ability to analyze causes and solve problems at both a strategic and functional level

• Team Oriented - ability to work effectively and collaboratively with all team members

Essential Job Functions (include the following):

• Use multi line telephone, using proper phone etiquette and excellent manners during public interaction

• Assist in tracking of vacation, sick and personal time-off, utilizing excel spreadsheets

• Assist hiring managers with interviewing and reference checks for both exempt and non-exempt staffing as needed

• Coordinate and submit all new hire paperwork by deadlines

• Arrange meetings and plan event travel, to include Open House, hotel accommodations, meals, travel, etc.

• Operate basic office equipment including copiers, fax machines, postage machines, etc.

• Handle mail duties including picking up and delivering mail, mailing and receiving packages (UPS, FedEx)

• Coordinate Fraud, Waste, and Abuse Training activities and communications

• Make daily bank deposits

• Perform transaction billing coding and maintain internal expense logs

• Maintain on call schedule for pharmacists and assist with maintaining and typing out schedules for drivers and other technicians

• Maintain site security by controlling entry doors and keeping visitor log

• Maintain tickler files for certification, making sure they are valid and current in order to meet ratios

• File and post licenses for Nurses, Pharmacists, and Pharmacy Technicians making sure they are current

• Handle the communication for open benefits enrollment, troubleshooting problems with Atlanta Support

• Comply with all Federal and Company privacy regulations regarding safeguarding of employee information

• Oversee employee review process and ensuring done timely and to completion

• Assist senior management with projects as needed

• Work collaboratively with co-workers to ensure all deadlines for department are met in an efficient manner

• Routine reporting or other tasks using pharmacy software system as assigned by management

• Able to work in pharmacy operations as technician to cover for vacations and sick as needed

• Other essential functions and duties may be assigned as needed

Education and/or Certifications:

• High School Diploma or GED
• Associates degree preferred

Skills and Qualifications:

• 1+ years of related experience (advanced degree may substitute for experience)

• Advanced computer skills; pharmacy operations system experience preferred/required

• Ability to work independently and deliver to deadlines

• Ability to solve problems with minimal direction

• Great attention to detail and accuracy

• Ability to excel in a fast-paced, team-oriented environment working on multiple tasks simultaneously, while adhering to strict deadlines

• Quality minded; motivated to seek out errors and inquire when something appears inaccurate

Work Environment:

• Ability to work flexible hours

Full-Time employees working 30+ hours per week are eligible to enroll in our comprehensive benefits package, which includes medical, dental, vision, short and long-term disability, life and supplemental life insurance, and PTO.

All employees are eligible to enroll in our company matched 401(k) plan.