Pfml Finance And Audit Manager - Public Service Manager II - Anticipated Vacancy

Department of Labor - Paid Family and Medical Leave

Job Class Code: MA32

Grade: 32 (Confidential)

Salary: $75,628 - $102,752

Location: Augusta

Opening Date: June 26, 2024

Closing Date: July 14, 2024

(There will be a 3% across the board general salary increase effective June 30th, 2024.)

Are you looking to be a part of a team of dedicated professionals committed to building one of the most impactful programs in recent state history?

The State of Maine is in search of a Finance and Audit Division Manager with the Maine Paid Family and Medical Leave (PFML) Program created by the Maine Legislature in 2023. The Division Manager will be a key member in one of the largest and most impactful new programs in the State with the objective of delivering a service that Mainers can easily use in their time of need.

As the lead for the Division of Finance and Audit, the Division Manager will be responsible for building a team, designing processes, and overseeing customer support and compliance functions for employers and self-elected individuals in paying their contributions to the PFML trust fund. They will oversee two separate units - one focused on contribution collections support services and one focused on financial auditing and compliance. This position will also take the lead in contract administration of the PFML technology vendor creating and maintaining the contribution collections software system. The Division Manager will assist the PFML Director in financial reporting related to the PFML trust fund as well as assisting in the budgeting of the PFML Program. As a member of the senior management team, the Division Manager will collaborate with the Claims Administration Division Manager, the Deputy Director, and the Director of the PFML program in strategic planning for the program throughout its implementation and operation.

Primary responsibilities include:

• Provides budgetary information, revenue forecasts, and analyses of Department finances in order to keep administrators informed of Department financial status and resources.

• Develops and oversees the implementation of standardized financial reporting formats and procedures and other financial systems for Department agencies in order to ensure and document compliance with applicable state and federal fiscal regulations and standards.

• Performs in-depth cost accounting and cost/benefit modeling and analyses of departmental programs and proposals in order to determine cost effectiveness and PFML fund solvency.

• Assists Director in the preparation and allotment of the biennial budget in order to ensure sufficient resources exist to meet established goals and objectives.

• Coordinates procurement documents and processes as needed to research and secure needed technology and business vendors for the PFML program.

• Provides contract administration on vendor contracts related to contributions collections.

• Develops process guides and forms for contributions collections to comply with established rule and statute.

• Supervises staff and projects to ensure deadlines are being met and resources are managed in a cost-effective manner.

• Monitors performance and examine relevant data and information to improve operations and best practices.

• Contributes to the initial and on-going program design through rulemaking, legislative updates, and internal policies and procedures.

• Serves as a member of the PFML Senior Management team in the strategic planning for the agency.

Skills or knowledge required:

• Knowledge of business and public administration principles, practices, and techniques.

• Knowledge of financial management principles, practices, and techniques.