Job Description and Duties

Under the general supervision of the Personnel Supervisor I, the Personnel Specialist (PS) is responsible for personnel transactions and maintenance of personnel records necessary to facilitate the appointment, pay, health benefits and separation of employees for California State Prison-Sacramento. These transactions must be completed in accordance with State laws, Bargaining Unit provisions, and departmental rules and regulations.

This position requires punctuality, dependability, the ability to work independently, and to recognize important situations. In addition, be able to handle and prioritize multiple tasks, process documents timely, maintain confidential information, and have good interpersonal skills in dealing with the public and employees.

Limited term 12 months; may be extended up to 24 months or become permanent.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

CDCR employees are encouraged to use their existing CDCR email address on their application.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• PERSONNEL SPECIALIST

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-437795

Position #(s):

284-261-1303-XXX

Working Title:

Personnel Specialist

Classification:

PERSONNEL SPECIALIST

$3,799.00 - $6,298.00

of Positions:

1

Work Location:

Sacramento County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) serves as one of the nation's largest, and most diverse correctional departments. We are dedicated to enhancing public safety through the safe and secure incarceration of offenders, by providing effective parole supervision, and rehabilitative strategies to successfully reintegrate offenders into our communities.

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building and fostering a diverse workplace. We believe cultural diversity, backgrounds, experiences, perspectives, and unique identities should be honored, valued, and supported.

We believe all staff should be empowered. CDCR/CCHCS are proud to foster inclusion and representation at all levels of both Departments.

California State Prison-Sacramento is a high security male institution located in Folsom, CA. Employees may regularly be required to be in close vicinity of inmates and may visit various areas within the secured housing units.

Department Website: http://www.cdcr.ca.gov/Facilities_Locator/SAC.html

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification.

Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/5/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov.

When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California State Prison, Sacramento

Attn: Personnel Department

• Hiring and Recruitment

P.O.Box 290001

Represa, CA 95671-0001

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California State Prison, Sacramento

Personnel Department

• Hiring and Recruitment

100 Prison Road

Represa, CA 95671

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is required and must be included.

• Statement of Qualifications -

All interested candidates must submit a Statement of Qualifications in order to be considered for this position. Applicants who fail to submit or submit incorrectly the Statement of Qualifications as directed below will be eliminated from the selection process. A notation or reference to other materials such as a resume or cover letter will not be considered and will not be substitutes for the Statement of Qualifications.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

A Personnel Specialist is required to apply State laws and departmental and control agency rules and regulations, and bargaining unit provisions pertaining to a variety of personnel transactions in the areas of personnel record keeping, certification, payroll, and personnel documents processing and related personnel transactions functions. The predominant duties of positions in this class require a thorough and detailed knowledge of appropriate laws, rules, regulations and contract language pertaining to personnel transactions.

Benefits

Free and convenient parking.

Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance- management-merit-system-principles.aspx.

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx.

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

STATEMENT OF QUALIFICATIONS INFORMATION

All interested candidates must submit a Statement of Qualifications in order to be considered for this position. Applicants who fail to submit or submit incorrectly the Statement of Qualifications as directed below will be eliminated from the selection process. A notation or reference to other materials such as a resume or cover letter will not be considered and will not be substitutes for the Statement of Qualifications.

The Statement of Qualifications must not be more than one-page, single spaced, in black, Arial font. The document must be titled "Statement of Qualifications" with responses numbered and including the full text of the question prior to your response.

1. Describe your definition of excellent customer service and summarize how in your work experience you provided that level of service.

2. The Personnel Specialist is responsible for tracking many types of transactions. Please describe your experience and/or knowledge with tracking multiple tasks and assignments.

Additional Application and Examination Information

Applications received without the following information will be considered incomplete and will not be considered for an interview: civil service and private sector job titles; "to" and "from" dates (month/day/year), hours worked per week, work location name and address, supervisor name and phone number and duties performed. Applications that are blank or with "see resume" in place of the information listed above and duties performed will not be accepted.

Please make sure a current phone number and email are listed on your application.

Please note: Main communication for this position will be through email.

Please ensure you have a valid email address on your application and CalCareers profile. It is the applicants' responsibility to check their email inbox, to include junk emails, for any correspondences regarding their application status.

To obtain list eligibility for the Personnel Specialist, before applying for the position, you should first take and pass the Personnel Specialist exam here: https://calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=1PB12

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.