Personal Assistant

Job Description: Tech-Savvy Personal Assistant to an artist who is a mom of 3 boys (9, 17 and 19)

Position:Tech-Savvy Personal Assistant 
Location:Old Brookville, New York/New York City
Employment Type: Flexible schedule- could be part time or full timeWe are seeking a tech-savvy individual with exceptional organizational skills and the ability to type fast to serve as a Personal Assistant to a very busy mom/artist. The ideal candidate will leverage modern technology to support and enhance the efficiency of mom's home and business. 

Position Overview:

The Tech-Savvy Personal Assistant will provide comprehensive administrative and technical support.  This role involves managing daily tasks, coordinating schedules, handling communications, and utilizing technology to streamline operations and enhance the productivity of an artist.

Key Responsibilities:

1. Administrative Support:

   • Manage calendars schedule meetings, and organize travel arrangements.
   • Handle correspondence, including emails, phone calls, and letters, ensuring timely responses.
   • Prepare and edit documents, presentations, and reports as needed.

2. Technical Support and Optimization:

   • Assist with technology-related tasks, including managing devices, software, and applications.
   • Optimize the use of digital tools for scheduling, communication, and project management.
   • Troubleshoot technical issues and coordinate with IT support when necessary.

3. Project Coordination:

   • Support the planning and execution of philanthropic events, meetings, and initiatives.
   • Coordinate with internal teams and external partners to ensure smooth project implementation.
   • Track progress on key projects and provide updates to the Senior Philanthropist.

4. Research and Data Management:

   • Conduct research on different topics 
   • Maintain and organize digital files, records, and databases.
   • Analyze data and generate insights to support decision-making and strategy development.

5. Digital Communications and Engagement:

   • Manage social media accounts 
   • Draft and schedule posts, respond to comments, and engage with followers.
   • Assist in creating and distributing digital newsletters and communications.

6. Personal Assistance:

   • Handle personal tasks as required- someone who is willing to help out where needed whether it be driving her 9 year old to an activity, or helping organize a closet.
   • Maintain confidentiality and professionalism in all interactions.
   • Anticipate needs and proactively manage tasks to ensure the day runs smoothly.

Qualifications:

• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and very close with mom.
• Passion for art would be ideal but not required

Benefits:

• Competitive pay $40+ per hour
• Flexible work environment