People Team Coordinator - Pleasanton, CA

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.

Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.

Position Summary

The People Team Coordinator has exceptional oral and written communication skills and provides administrative support to the People Team and its daily operations. The coordinator enhances Calyxo's culture by communicating employee offerings and information about our initiatives and programs that impact all employees in the company. The People Team Coordinator supports the daily operations of our team and is integral to supporting all Calyxo team members. This is an in-office position based in Pleasanton, CA.

In This Role, You Will:

• Support Talent Acquisition by ensuring a positive candidate experience when candidates engage with Calyxo.

• Schedule candidate interviews, maintain ongoing communication with hiring managers, interview team, and candidates. Coordinate logistics, and fill gaps during the recruiting process.

• Assist with updating and maintaining applicant Greenhouse, Calyxo's applicant tracking system.

• Prepare offer letters, initiate background checks, begin onboarding process, and manage I9 verification for all new joiners.

• Assist with benefits enrollment for all newly eligible Calyxo employees.

• Collaborate with People Team members to ensure a positive onboarding experience including proactive communication around timelines, due dates, and what to expect before and during onboarding.

• Monitor onboarding systems to ensure new hires are completing electronic documents by the required due dates.

• Assist with updating and maintaining all People Team platforms and systems.

• Collaborate with People Team in resolving benefits issues, collecting leave of absence forms, and assisting with miscellaneous benefits issues.

• Provide administrative support to the People Team.

• Assist with ad hoc projects and reports as needed.

Who You Will Report To:

VP, People

Requirements:

• Education: 4-year college degree or equivalent experience

• Experience: minimum 2 years' HR admin and/or coordinator experience

• Work location: Pleasanton, CA

• Travel: <5%

• Available for full time employment

• Experience working on projects in a cross functional environment.

• Exceptional oral and written communication skills

• Excellent computer skills with multiple programs including the Microsoft Office suite.

• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).

• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).

• Intermediate level skill in PowerPoint (building professional slide decks with above-average graphics, layouts, images)

What We Offer:

We offer a compensation plan as follows:

• We have a competitive compensation package that includes a base salary range of $60,000-$75,000, depending on experience and skills.

• Stock options - ownership and a stake in growing a mission-driven company

• Employee benefits package that includes 401(k), healthcare insurance and paid vacation

Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth.

Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics

Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.