Penalty Processing Unit Deputy Manager

ABOUT OATH:

The City of New York's Office of Administrative Trials and Hearings (OATH) is the nation's largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City's central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.

JOB DESCRIPTION:

OATH's Clerk's Office is seeking a Staff Analyst Level II to serve as the Penalty Processing Unit Deputy Manager in Manhattan. Under general supervision, with latitude for independent initiative and judgment, this individual performs professional or administrative work of more than ordinary difficulty and responsibility. Specific duties include, but are not limited to:

• Hiring, training & supervising staff.

• During the temporary absence of the supervisor, performing the supervisor's duties.

• Participating in the preparation of fiscal requests and staffing proposals.

• Monitoring expenditures.

• Assisting in the preparation of monthly and cumulative expenditure and revenue reports.

• Processing and reviewing payment transactions, settlement agreements, refunds, satisfactions, clearances, adjustments, bank reconciliations, unapplied payments and returned checks, in conjunction with and in the absence of their supervisor.

• Managing cashiering functions.

• Ensuring payments from all the sources are reconciled on a daily basis and any discrepancies are thoroughly investigated.

• Researching misapplied payments by contacting respondents, NYC agencies or NYC contracted vendors.

• Monitoring the agency lockbox contract.

• Monitoring collection activities.

• Serving as agency liaison on revenue related issues.

• Optimizing revenue procedures.

Special Note:

Only candidates currently serving in a NYC agency as a permanent Staff Analyst or who are currently reachable on the NYC civil service list should apply.

Work Location: 66 John Street, Manhattan

Minimum Qualifications

1.A master's degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field; or

2.A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation or fiscal management; or in a related area.

Special Note:

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.

Preferred Skills

• Knowledge of Microsoft Word, Excel, Outlook, Access, and PowerPoint.

• Office experience as well as demonstrable background dealing with members of the public.

• Excellent oral and written communication skills.

• Knowledge of the City's Financial Management System (FMS) is preferred.

• History of volunteerism, such as service in the AmeriCorps or Peace Corps, is viewed favorably.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.