Pediatric Fellowship Programs Advisor

Ucla Health Los Angeles , CA 90009

Posted 4 days ago

We are seeking a creative, organized and skilled fellowship coordinator to facilitate our programs and join our team as the Pediatric Fellowship Programs Advisor. The successful applicant for this position will be passionate about education, have program and project management experiences, and a desire to collaborate with a dynamic group of faculty, staff, and trainees on a mission to improve child health.

The Fellowships Coordinator is responsible for overall administration of 15 Departmental clinical fellowships. Work closely with fellowship directors and coordinators; disseminate policies and procedures of the GME, ACGME and other governing bodies to ensure compliance.

Provide ongoing training and oversight for fellowship coordinators.

Serve as coordinator of the Genetics Medical and Biochemical Fellowship Program. Responsible for overall administration of the Annual Board Review Course.

Assists with other Medical Education Program events, such as Fall and Spring Retreats, Senior Banquet, Intern Orientation, and Intern Recruitment.

Serves as the Public Notary for the Pediatric Medical Education Office and the Department of Pediatrics. Serves as one of the main contacts for all pediatric fellows and faculty.

Responsibilities

We are seeking a creative, organized and skilled fellowship coordinator to facilitate our programs and join our team as the Pediatric Fellowship Programs Advisor. The successful applicant for this position will be passionate about education, have program and project management experiences, and a desire to collaborate with a dynamic group of faculty, staff, and trainees on a mission to improve child health.

The Fellowships Coordinator is responsible for overall administration of 15 Departmental clinical fellowships. Work closely with fellowship directors and coordinators; disseminate policies and procedures of the GME, ACGME and other governing bodies to ensure compliance.

Provide ongoing training and oversight for fellowship coordinators.

Serve as coordinator of the Genetics Medical and Biochemical Fellowship Program. Responsible for overall administration of the Annual Board Review Course.

Assists with other Medical Education Program events, such as Fall and Spring Retreats, Senior Banquet, Intern Orientation, and Intern Recruitment.

Serves as the Public Notary for the Pediatric Medical Education Office and the Department of Pediatrics. Serves as one of the main contacts for all pediatric fellows and faculty.

Qualifications

Required: Working knowledge of graduate or undergraduate medical education programs; Ability to establish and maintain cooperative working relationships with students, faculty, housestaff, and faculty physician; Skill in setting priorities to complete work in a timely manner when there are changes in workload, pressures of deadlines, and competing requirements; Computer skills including use of software packages such as Microsoft Word, Publisher, Excel, PowerPoint, and Outlook; Ability to use specialized educational software to record PowerPoint presentations with audio and complete the video processing of the lectures; Skill in writing and editing correspondence with correct grammar, spelling, and punctuation and with speed and accuracy; Ability to manage or willingness to learn to monitor online application system and related programming management systems (ERAS, ACGME WebADS, MedHub, etc.). Ability to make oral group presentations to provide information and explain policies and procedures to pediatric coordinators and directors; Skill in establishing and maintaining subject paper and electronic files; Skill in coordinating meetings and events by determining place, time, and arranging catering, etc; Skill in speaking clearly and distinctly in response to telephone inquiries about the training programs and requirements. Skill in working independently and following through on assignments; knowledge of university policies and procedures; Knowledge of basic math and analysis techniques to compile and construct tables, charts, and graphs; Ability to work occasional weekend days and evenings.

Preferred: Working knowledge of University systems such as BRUINBuy and Travel Express. Ability to manage or willingness to learn to monitor online application system and related programming management systems (ERAS, ACGME WebADS, MedHub, etc.).



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Pediatric Fellowship Programs Advisor

Ucla Health