Payroll-Hr Support Associate

Franciscan Villa Assisted Living Broken Arrow , OK 74012

Posted 2 months ago

Great News! We now offer PayActiv financial wellness benefit to employees. Get on-demand access to your earned wages between paychecks.

Purpose of Your Job Position:

Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources.


  • Payroll Functions

  • Correct missed punches daily in timekeeping system, with appropriate documentation and approvals.

  • Submit hours and payroll changes per current payroll processing schedule prior to pay day.

  • Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule.

  • Respond to employee inquiries regarding payroll in a timely manner.

  • Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.

  • Act as liaison between employee and support staff.

  • Ensure monthly Quality of Care Report completed.

  • HR Administrative Support Functions

  • Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same.

  • Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance.

  • Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions.

  • Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed.

  • Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations.

  • Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines.

  • Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner.

  • Assists in the completion of responses to unemployment claims and provides backup documents as required.

  • Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices.

  • Assists with preparation of annual affirmative action plan, if applicable.

  • Completes personnel-related reports for management as requested.

  • Office Administration Functions

  • Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required.

  • Files all documents as required.

  • Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff.

  • Attends in-service training classes, daily stand-up meetings, and other meetings as required

  • Provide supporting documents for audits.

  • Personnel Functions

  • Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.

  • Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned.

  • Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen.

  • Maintain confidentiality of all pertinent employee information.

  • Report known or suspected incidents of fraud to the Administrator.

  • Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines.

  • Staff Development

  • Provide each newly hired personnel with orientation schedule.

  • Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.

  • Attend in-service training programs as scheduled.

  • Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel.


  • Adhere to all policies, procedures and practices

  • Demonstrate flexible and efficient time management and ability to prioritize workload

  • Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility.

  • Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships

  • Report to work at the scheduled time and is seldom absent from work

  • Ability to multitask in fast paced environment

  • Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

  • Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook

  • Ability to sit for long periods of time

  • Attention to detail

  • Strong organizational, written, verbal and interpersonal skills

  • Typing (at least 50 wpm)/Computer skills/Calculator skills

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Merchandise Associate

The TJX Companies, Inc.

Posted 6 days ago

VIEW JOBS 5/21/2020 12:00:00 AM 2020-08-19T00:00 All 1,000 of our Marshalls stores embrace discovery, from designer luggage to statement shoes. Our assortment of brands is always changing, but our mission to provide the surprises that make the everyday a little more fun is unwavering. Just like working here. Everyone encourages each other and embraces the excitement that can come with change. Each shift is a new opportunity to Discover Different. Posting Notes: Marshalls Store 0347 || 1400 E Hillside Dr || Broken Arrow || OK || 74012 Job Summary: Responsible for delivering a highly satisfied customer experience demonstrated by engaging and interacting with all customers, embodying customer experience principals and philosophy, and maintaining a clean and organized store environment. Adheres to all operational, merchandise, and loss prevention standards. May be cross-trained to work in multiple areas of the store in order to support the needs of the business. Responsibilities: * Role models established customer experience practices with internal and external customers * Supports and embodies a positive store culture through honesty, integrity, and respect * Accurately rings customer purchases/returns and counts change back to customer according to established operating procedures * Promotes credit and loyalty programs during customer interactions * Maintains and upholds merchandising philosophy and follows established merchandising procedures and standards * Accurately processes and prepares merchandise for the sales floor following company procedures and standards * Initiates and participates in store recovery as needed throughout the day * Maintains all organizational, cleanliness, and recovery standards for the sales floor and participates in the maintenance/cleanliness of the entire store * Provides and accepts ongoing recognition and constructive feedback * Adheres to all labor laws, policies, and procedures * Supports and participates in store shrink reduction goals and programs * Participates in safety awareness and maintenance of a risk-free environment * Performs other duties as assigned Requirements: * Possesses excellent customer service skills * Able to work a flexible schedule to support business needs * Possesses strong organizational skills with attention to detail * Capable of handling multiple tasks at one time * Able to respond appropriately to changes in direction or unexpected situations * Possesses strong communication skills * Capable of lifting heavy objects with or without reasonable accommodation * Works effectively with peers and supervisors to accomplish tasks * Retail customer experience preferred We're reinventing retail and helping people discover that next find that's going to be their new signature look. You can be a part of their journey to look amazing. Our inventory is always changing and our approach is continually evolving, which means every day is another chance to Discover Different. In fact, that's what it's like throughout the entire TJX family, which includes TJ Maxx, HomeGoods, Sierra, and Homesense. Discover Different also means we embrace each other's differences and unique perspectives. We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Posting Notes: Marshalls Store 0347 || 1400 E Hillside Dr || Broken Arrow || OK || 74012 The TJX Companies, Inc. Broken Arrow OK

Payroll-Hr Support Associate

Franciscan Villa Assisted Living