Payroll/Accounting Specialist

Apex3 Security Chicago , IL 60602

Posted 5 days ago

SOS Security has an immediate opening for a Payroll/Accounting Specialist in our Downtown Chicago, Illinois area!

The primary responsibilities of this position are the maintenance of employment and payroll records and processing of the company payroll:

  • Be the main point of contact for operating managers for payroll related questions

  • Have an understanding of the accrual of benefits for vacation, sick and personal time based on particular CBA to include anniversary management and deployment of refreshed benefited time

  • Uniform deposit management

  • Termination payout processing of uniform vouchers and vacation accrual

  • Ensure termination in the Valiant system from active to inactive

  • Union dues management

  • Check processing authority

  • Direct deposit updates

  • Address and personal information updating along with corrections to information in system

  • Processing of payroll related PCN/EMC information for payroll

  • FMLA payroll management

Skills and Qualifications:

  • Ability to be organized and produce accurate results while meeting established deadlines,

  • Ability to manage multiple priorities with frequent interruption.

  • Ability to handle confidential matters.

  • Proficiency with computer-based software including Word, Excel, and Windows and the ability to learn in-house computer software.

  • Extensive data entry skills, spreadsheet, and word processing proficiency required.

  • Proficiency with desktop calculator.

  • Demonstrated customer services skills, ability to relate effectively and tactfully with all levels of the organization.

  • Ability to communicate effectively in both oral and written communications.

  • Ability to work individually and as a team member.

Qualified candidates must have a history of demonstrating good judgment, confidentiality and discretion, and uncompromising standards of quality, integrity, and outstanding performance. The selected candidate will be someone who is high-energy, thrives in a dynamic, fast-paced environment and is available to work extended hours as needed to support the requirements of the position.


  • Set up payroll account codes

  • Process weekly payrolls for multiple divisions and submit electronically utilizing 3rd party payroll system

  • Process tax forms

  • Respond to employee inquiries and resolve pay discrepancies.

  • Review, validate and process payroll adjustments.

  • Responsible for maintenance of employee data including direct deposit, W-4 filling status and local taxes.

  • Set up garnishments and respond to interrogatories.

  • Generate report and analyze data in order to reconcile to time and attendance schedules.

  • Remit monthly and quarterly union payments.

  • Provide administrative and organizational support to local management.

  • General administrative duties.


  • High School diploma and a minimum of three (3) years of payroll experience utilizing a 3rd party payroll system.

  • Outstanding verbal and written communication skills, demonstrated ability to interact effectively across all levels of the organization and with outside organizations/individuals, the ability to protect and maintain confidentiality, ability to execute tasks and projects independently and multi-task

  • Advanced Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) skills


Previous experience (3 years) in payroll within security or a similar environment.

Administered Payroll for at least 500+ employees

Associate Degree or equivalent combination of education and experience.

WORKING CONDITIONS (Physical/Mental Demands)

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:

  • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.

  • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey (as required)

  • Required ability to handle multiple tasks concurrently.

  • Computer usage.

  • Handling and being exposed to sensitive and confidential information

  • Regular talking and hearing.

  • Close vision, distance vision, and ability to adjust focus

We offer an attractive compensation package including competitive salary/hourly wages, benefits including health, dental, vision, life, 401(k), vacation/paid time off.

Equal Opportunity Employer: Minorities/Women/Veterans/Disabled

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group.

Now the fourth largest security personnel company in the U.S., SOS Security's growth is driven by our ongoing dedication to meet our clients' evolving security requirements.

SOS Security is Headquartered in Parsippany, New Jersey, with regional and branch offices throughout the United States; SOS Security has become the benchmark for quality and professionalism in the field of security since our founding in 1969. We offer a broad range of services, including: Armed and Unarmed Security; Management & Consulting; Investigations; and Executive Protection.

Secure your future today by joining the SOS Security team Experienced security professionals looking to apply their knowledge in a rewarding team environment truly find a home at SOS. You will become an integral part of the relationship between our firm and our clients.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Payroll And Accounting Analyst

The Hyde Park Day School

Posted 1 week ago

VIEW JOBS 8/14/2019 12:00:00 AM 2019-11-12T00:00 Position Summary Coordinates, prepares and processes bi-weekly and monthly payroll for hourly and salaried staff and ensures compliance with wage and hour laws. Responsible for related recordkeeping. Interprets, implements and maintains policies and procedures pertaining to payroll. Assists with basic accounting functions. Essential Functions * Prepare and process complex transaction for bi-weekly and monthly payroll using Paylocity or another third-party payroll-processing vendor. * Serves as the first point of contact for staff in matters of pay, time and attendance. * Perform mathematical computations to manually adjust payroll as needed; reconcile and audit figures to ensure accuracy of data prior to payroll submission. * Manage direct deposits, tax withholdings, benefits deductions, garnishments, wage and hour law compliance, paid time off. * Regularly audit earnings and benefit deductions to ensure accuracy. * Ensure proper and timely funding of retirement plans based on payroll withholdings and employer contributions identified in the payroll register. * Ensure timely and accurate payroll-related filings, including quarterly 941s. * Analyze payroll data to develop and run payroll-related management reports as needed. * Support periodic financial statement and 403(b) audits through payroll reconciliations. * Assist in day-to-day accounting functions including processing accounts payable invoices, entering cash receipts, and performing bank reconciliations. * Other duties as assigned Qualifications Bachelor's degree and three-five years of payroll experience required, and one year of accounting experience required. Related experience may be substituted for education. Knowledge of wage and labor laws and basic accounting are required. Experience with Paylocity preferred. FPC or CPP certification a plus. Must be detail-oriented, organized, accountable, able to handle multiple deadlines and be a team player. Excellent analytical and critical thinking skills as well as verbal and written communication skills are a must. Basic Excel skills such as v-lookups and pivot tables required. Position Salary & Benefits: Salary is commensurate with experience. The Leslie Shankman School Corporation offers a comprehensive benefits package. The Leslie Shankman School Corporation is an equal opportunity employer. All applicants are considered for employment without regard to race, color, national origin, religion, sex, age, marital or veteran status, or disability. The Hyde Park Day School Chicago IL

Payroll/Accounting Specialist

Apex3 Security