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Payroll/Accounting Assistant

Expired Job

Marathon County Wausau , WI 54402

Posted 2 months ago

WHO WE ARE:

Marathon County in Northcentral Wisconsin is a great place to live, work, visit and conduct business. The Marathon County Special Education Department serves six school district special education programs throughout Marathon County. Our offices are located at 1200 Lake View Drive, Wausau.

POSITION SUMMARY:

This full-time position processes payroll for approximately 110 employees working at several different work sites. The employee also performs other accounting duties and duties related to personnel administration.

Employee reports to the Special Education Department Director. The candidate selected will be employed by the Marathon County Special Education Department which is a separate entity from the Marathon County Government.

Hours of work are Monday - Friday, 7:30 a.m. to 4:00 p.m. Summer hours are 7:30 a.m. to 3:30 p.m. with Friday afternoons off.

QUALIFICATIONS:

Associate's degree in Accounting OR 2 years bookkeeping/accounting experience working with financial records as a major part of job duties. Experience working with Excel spreadsheets required.

Good communication skills and the ability to work well with the public required. Previous experience with Mac computers and Skyward accounting software desirable.

EXAMPLES OF WORK PERFORMED:

Prepares and processes payroll for all employees in the Special Education Department. Processes and enters time sheets for non-exempt staff.

Updates payroll information, including address changes, deduction changes, adds new employees and removes terminated employees to the payroll system, etc. Records and monitors paid time off used by Special Education staff.

Prepares bi-weekly and quarterly payroll reports and ensure accuracy before forwarding to County Finance Department for final processing for worker's compensation and retirement benefits.

Files unemployment compensation reports and other reports deemed necessary by federal/state or local guidelines. Prepares other employee-related reports relating to retirement, DPI reporting, W-2 reporting, year-end reports, etc.

Prepares vendor payments for payroll liabilities.

Prepares accounts payable functions for the agency according to board policy, DPI guidelines, and regulations.

Matches purchase orders to invoices. Prepares bills for payment including purchases, mileage expenses, and contracted services according to budget and WUFAR coding. Prepares and issues vendor checks on a monthly basis or as directed by Board action.

Answers staff's questions regarding employee benefits and payroll.

Processes additions, changes, and deletions to dental, health, and life insurance, credit union deductions, disability plans, garnishments. etc.

Corresponds with insurance companies regarding problems, changes, census, rate increases, actuarial issues, etc.

Tracks information related to teacher certifications, licenses, and employment contracts. Prepares hire letters for para-professional staff.

Assists in projecting annual/monthly revenue and expenditures. Prepares month-end financial reports. Assists in developing budget documents, including gathering and projecting payroll and employee benefit information as required.

Reconciles checking account monthly.

Prepares information required for annual audit.

Performs related work as required.

KNOWLEDGE, SKILLS & ABILITIES:

  • Knowledge of basic accounting principles.

  • Knowledge of accounting software applications and operations.

  • Ability to work with numbers rapidly and accurately and pay attention to detail.

  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.

  • Ability to problem solve and find errors by backtracking logically through an accounting procedure.

  • Ability to maintain confidentiality.

  • Ability to establish and maintain effective working relationships with other employees and customers of the Special Education Department.

  • Skills to contribute to a positive work culture that fosters excellent customer service and teamwork.

  • Knowledge of employee benefits and the laws relating to these benefits.

COMPENSATION:

Starting at $16.00 per hour. The Special Education Department also offers an attractive employee benefits package including sick leave, holidays, deferred compensation, vacation, health and dental insurance, long-term disability, and retirement. (Special Education is a separate entity from Marathon County Government and maintains separate benefits and employment policies and procedures.)

SELECTION PROCEDURE:

Selection of the successful candidate may be made by assessment of experience and education, criminal record check that may include fingerprinting, oral interview; review of references, written background inventory, and other appropriate job-related selection procedures. All applicants will be notified as to the status of their application.

SPECIAL ACCOMMODATIONS:

Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone (715) 261-1980 to request special accommodations prior to the application deadline.

NOTICE TO APPLICANTS:

Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant's application, records, recommendations and qualifications except as provided in Section 19.36 (7), Wis.

Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County does not provide access to this information. If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law.



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Payroll/Accounting Assistant

Expired Job

Marathon County