State Of Montana Helena , MT 59624
To be considered for any DPHHS Agency position, applicants must complete and submit their application online. Successful applicant(s) are required to successfully pass all DPHHS specific background check(s) relevant to each position.
This position is responsible for central payroll/benefits functions to provide payroll and benefit processing within the guidelines of various policies, procedures, rules, bargaining agreements and contracts for one third of approximately 1900 employees. The position participates in developing and establishing payroll/benefits guidelines, procedures and processes; provides guidance and technical assistance to payroll clerks, supervisors, and employees; interprets and applies specific terms and conditions of various pay and benefit plans; reconciles and approves timesheets in both the Department's payroll system and the Statewide Accounting, Budget and Human Resources System (SABHRS). The position works closely with Application Development staff to report and resolve issues within the Department's payroll system as well as testing solutions.
Major Duties or Responsibilities:
Interprets and applies specific terms and conditions of various collective bargaining agreements, policies, rules, and regulations as they apply to processing payroll and benefit enrollments.
Provides individualized new hire orientations to new employees.
Oversees the completion of timesheets and corrections to time in two payroll systems.
Enters and maintains employee personal and payroll data in two payroll systems and hard-copy payroll files.
Calculates and enters miscellaneous adjustments, such as differential pay, taxable travel, longevity and leave accelerator adjustments, sick leave fund and direct grant adjustments, etc.
Manages leave balances including excess leave and leave balance discrepancies.
Tracks data in Excel spreadsheets such as short term worker hours, personnel changes, special pay circumstances, timesheet adjustments for payroll balancing, etc.
Provides pay calculations as requested such as retroactive pay, termination payouts, prepayment of insurance for retirees, net pay scenarios, etc.
Administers the Voluntary Employee Benefits Association (VEBA) benefit by educating employees, managing the ballot processes and tracking and reporting groups and other information.
Provides customer service, training and technical assistance to employees on a wide range of payroll/benefits/retirement processes and procedures.
Develops guidelines, procedures and processes to address changes in rules, regulations, and bargaining agreements and to improve efficiency.
Identifies issues within the Department's payroll system, recommends resolutions, tests system and implements fixes.
Reconciles and balances information between two payroll systems.
Coordinates system upgrades, screen changes, software patches, and other enhancements to ensure effective system operations.
Physical and Environmental Demands:
Typical office environment with keyboarding responsibilities. Work is deadline dependent.
Knowledge, Skills and Abilities (Behaviors):
Required for the first day of work:
Knowledge of payroll/benefits plans, processes and procedures, including special tax situations.
Knowledge of bookkeeping practices including procedures such as reconciliation, balancing and auditing.
Knowledge of payroll software systems and advanced knowledge of Excel.
Ability to interpret and explain policies, rules, regulations, union contracts, etc. and apply them in varying circumstances.
Ability to reliably meet deadlines.
Ability to be conscientious, double check and monitor work, and self evaluate in identifying and resolving technical errors and discrepancies.
Ability to respect and maintain confidentiality with employee information.
Ability to operate a personal computer and general office equipment as necessary to complete essential functions, including Microsoft Office products.
Required Minimum Education and Experience:
Two years of accounting/payroll/bookkeeping education or related.
Two years of experience working with payroll, benefits, interpreting policies, accounting/payroll computer systems or related.
Other combinations of education and experience will be considered on a case-by-case basis.
Experience with the State of Montana SABHRS Accounting and Human Resources system.
Experience with State of Montana payroll processes and procedures.
Experience with the State of Montana benefits policies.