The Payroll Tax & General Ledger Administrator role is comprised of three main responsibilities. These include assisting the payroll team with payroll processing and auditing, maintaining and reconciling the 7 payroll related general ledgers and working with our third party vendor to ensure all payroll taxes and filings are correct and remitted timely. The successful incumbent will possess strong payroll tax and accounting knowledge, the ability to manually amend payroll tax returns and an aptitude to problem solve. Further, the incumbent must provide the highest level of confidentially and customer service to all employees across all levels of the organization. The Payroll Tax & General Ledger Administrator reports directly to the Manager of HR Operations Manager.
REQUIRED KNOWLEDGE AND SKILLS
Bachelor degree in Accounting, Finance, Business or related field strongly preferred
3-5+ years of experience in complex, multi-state, multi-company payroll for a 3500+ employee corporation.
2+ years of experience in General Ledger reconciliation and accounting skills.
Extensive knowledge of payroll, labor & tax regulations and practices for federal, state, & local taxes.
Prior experience in the research, analyses, and resolution of payroll tax issues.
Prior experience in the deployment and application of employment tax regulations.
Able to multi task, work under pressure, and adapt quickly to change in a dynamic environment.
Ability to maintain confidentiality while dealing with sensitive and private information.
Superior analytical and organizational skills and high attention to detail required.
Ability to meet production requirements within expected time frames.
Strong commitment to customer service.
Prior experience with Ultimate Software: UltiPro and UTM modules strongly preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assist in processing and auditing the bi-weekly, multi-state payroll for 3500+ hourly, salary, and commissioned employees, including garnishments, deductions, deferrals, fringe benefits and other complex payroll tax related items.
Assist in processing and auditing bi-annual salary adjustments and bonus payments.
Ensure compliance with Federal, State, and Local payroll tax reporting requirements through the timely and accurate payment of all tax liabilities by third-party payroll tax service provider.
Ensure accuracy of monthly, quarterly and annual reconciliations, including amendments, for payroll tax returns prepared manually or by third-party payroll tax service provider.
Maintain accurate data for the 30+ tax jurisdictions and rate tables in the HRIS and vendor's system.
Assist in managing responsibilities of third-party payroll tax service provider and applicable tax files.
Research and resolve payroll tax issues from employees, auditors, and federal/state/local agencies.
Establish and follow compliance procedures to ensure proper SOX controls, recordkeeping, audit trails.
Reconcile all (7) related payroll GL accounts, including payroll DDA account.
Point of Contact for all internal and external Payroll audits related to payroll taxes and payroll GL accounts.
Assist in developing, implementing, and administering payroll Tax & GL policies and procedures in coordination with the organization's overall direction
Research and respond to all GL reconciliation and variance inquiries from the Accounting Department.
Support special projects, acquisitions, system testing, and other areas of the business as required.
As a Chemical Banker, you will join other professionals who share our community banking philosophy of making a positive impact where we live, work and play. You will be a part of a growing community bank that believes in the dreams of its customers and employees alike. With Chemical Bank, you will make a difference in your community while enjoying excellent benefits and top career opportunities. Visit our Careers Page for more information.