Payroll Supervisor

Position Summary:

Under general supervision of the Payroll & Scheduling Manager, coordinates all aspects of Tohono O'odham Gaming Enterprise (TOGE) payroll and scheduling operations. Maintains confidentiality of all privileged information.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities:

• Ensures compliance with all TOGE policies and procedures, including Internal Controls (ICs)

• Responsible for monitoring/maintaining the daily timekeeping, scheduling and accruate use of Timekeeping and Scheduling systems

• Responsible for maintaining and completing bi-weekly payroll in the payroll system

• Provides ongoing training and support for team members, labor scheduling and future enhancements to the timekeeping system

• Ensures that all data interfacing into the timekeeping system is current and accurate

• Audits and analyzes discrpeancies/missing data between schedules and time clock punches

• Audits schedules weekly; including availability, shifts, audit trails and individual schedules

• Assists with the audits/maintainance of team member payroll information

• Produces and publishes weekly scheduling/payroll reporting

• Ensures compliance with all applicable state and federal wage and hour laws

• Creates operational reporting on a daily, weekly, monthly and quarterly for department management and TOGE leadership

• Oversees the supervision of Payroll team members ; which includes work allocation, training, and problem resolution; evaluates performance and makes recommendations; motivates team members to achieve peak productivity and performance

• Works with the Finance Department team members as well as other departments and team members to trouble shoot timekeeping, scheduling and payroll processing system issues

• Oversees and coordinates the timekeeping/payroll fuctions of biweekly payrolls and works with the Payroll Department managementfor the issuance of payroll fund dates and special checks requests

• Works with the Payroll Department management to develop, implement, and administer department records systems and procedures

• Reviews, verifies and provides quality controls on the data entry of all timekeeping and payroll records into the timekeeping/scheduling & payroll processing systems

• Works with the Payroll Department management regarding distribution of all employee tax statements and notifications as required by law

• Works with Payroll Department management on the processing and submitting of payments for federal and state taxes

• Maintains confidentially of all employee information

• Contributes to a team effort and accomplishes related results as required

• Assists with tips, paycard and support garnishments

• Performs other duties as required

Job Requirements:

Minimum Qualifications:

Education and Experience:

Associate degree plus five (5) years time keeping/scheduling and payroll processing experience, two (2) years supervisory experience required; or equivalent combination of education and experience. Must be 18 years of age or older. No felony, assault, theft or stealing convictions. Must be able to pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain a gaming license and to include the following:

Knowledge, Abilities, Skills, and Certifications:

• Knowledge of HRIS and Timekeeping Systems

• Knowledge of timekeeping and payroll practices and procedures

• Knowledge of tax regulations

• Ability to communicate effectively in the English language both verbally and in writing with staff and the general public

• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels

• Ability to maintain confidentiality

• Ability to handle multiple tasks and meet deadlines

• Ability to carry out instructions furnished in verbal or written format

• Ability to work independently with minimal supervision

• Ability to make procedural decisions and judgments involving sensitive and confidential issues under stressful conditions

• Ability to supervise and train employees; to include organizing, prioritizing, and scheduling work assignments

• Skill in operating business computers including working in a Windows environment, specifically Word and Excel

Physical Demands:

While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

Work is generally performed in an office setting with a moderate noise level. Some work is performed in a casino setting with exposure to second-hand smoke and a high noise level. Evening, graveyard, holiday and/or weekend work may be required. Extended hours and irregular shifts may also be required.