Payroll Specialist

Position Title Payroll Specialist Campus Cranford Department Finance Full-time, Part-time, Adjunct Full Time Exempt or Non-Exempt Exempt Regular,Temporary, or Grant Regular General Description

The Payroll Specialist plays a critical role in the preparation, review, and analysis of semi-monthly payrolls for various categories of employees, computing pay data according to specifications of Federal and State mandates.

The Payroll Specialist is responsible for analyzing various payment files, calculating, verifying and posting a variety of complex payroll data fields such as gross pay, retirement, repayments, retroactive payments, hours, and tax information. Attention to detail, confidentiality, and strong analytical skills are essential for success in this role.

Characteristics, Duties, and Responsibilities

• Collects, audits and inputs payroll data to ADP including hirings, terminations and transfers.

• Updates ADP with rate changes, tax information, address information, pension deductions, GTL calculations and voluntary deductions for union dues, credit unions, etc. as need arises.

• Take ownership of all union documentation and reporting requirements to ensure compliance with established Collective Bargaining Agreements. Develop and produce all required and requested payroll reports and queries, ensuring accurate and timely information.·

• Reconcile dues for various bargaining units.

• Checks payroll input for accuracy against original documents. Reviews and verifies payroll output prior to submission.

• Exhibits regular, prompt attendance as an essential job responsibility.

• Prepares payroll remittance calculations and maintains records for union dues. Prepares payments for remittances.

• Records, analyzes, and maintains records of employee and college pension contributions.

• Works closely with the Human Resources department on payroll related issues.

• Stay informed about changes in tax regulations and other relevant legislation affecting payroll processing. Ensure compliance with all applicable laws and regulations, and update payroll procedures accordingly.

• Maintain employee confidence and protect payroll operations by keeping information confidential.

• Conduct independent system audits to ensure salary/wage information, deductions, terminations and leave information is accurate and timely.

• Prepares garnishment calculations and maintains garnishment records. Prepares electronic vouchers for garnishments.

• Maintains all related payroll registers, employee files and reports.

• Generates audit reports for all payrolls, for balancing purposes, to be submitted to Director for approval to send payroll to ADP.

• Processes manual payroll checks and maintains register under the supervision of the Director.

• Answers all questions concerning payroll accurately with professionalism.

• Collaborate with HR and Finance to resolve payroll discrepancies and ensure accurate record-keeping.

• Performs related duties as assigned by manager or designee.

Education Requirements

Bachelor's degree required; degree in Business, Accounting, or Finance preferred.

Experience

• Minimum five (5) years automated payroll system current experience preferred, preferably ADP software or similar full-service payroll software.

• Must be proficient in Microsoft office.

Competencies and Skills Required

• Curiosity; challenges the status quo in a positive manner to affect change.

• Proactive self-starter who demonstrates innovation and initiative.

• Knowledge of payroll wage and tax laws

• Knowledge of mathematics, and ability to calculate payroll functions.

• Ability to work independently.

• Ability to develop effective work relationships with students, staff, and faculty.

• Ability to organize and prioritize workload to meet deadlines.

• Effective communication and interpersonal skills.

• Strong time management and organizational abilities.

• Handle sensitive employee information with integrity and confidentiality.

Physical Demands and Work Environment

• This position's duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.

• Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.

• No or very limited exposure to physical risk.

• Some travel required.

Salary $60,000 Additional Information

UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.

UCNJ Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/Disabled

==============

Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

==============

We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university.

Terms of Employment

Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Mandatory overtime is required throughout the year, especially at peak times. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.

Posting Detail Information

Open Date 05/23/2024 Close Date Open Until Filled Yes