Payroll Specialist

Budget Title Staff Assistant Campus Title Payroll Specialist School/Division Finance and Management, Division of Department Payroll Office Staff Sub-Type Staff & Administration Salary Level SL2 Salary Range $50,000-$55,000 (Depending on Experience) Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? No If Temporary, enter End Date: Position Summary

The payroll specialist works with faculty and staff, student employees, as well as the Office of the State Comptroller (OSC), Civil Service, and SUNY System Administration to ensure the timely and proper processing of the Research Foundation for SUNY (RF) and SUNY Cortland payroll. There is a high degree of confidentiality and sensitivity needed to successfully carry out the duties and responsibilities.

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Major Responsibilities

Research Foundation Payroll

• Manage the RF payroll process, including the review and audit of system entry for appointments, new hires, terminations, leaves and accruals; time entry including retroactive pay transactions; direct deposit; employment verifications; updates to status, salary, and FTE; payroll corrections, etc.

• Maintain and update program labor distribution for payroll, including distribution adjustments as needed to appropriate accounts.

• Audit and provide RF payroll reports for the biweekly payroll.

• Audit RF payroll transactions as needed to ensure policies and procedures are followed.

• Communicate all payroll related updates and changes to RF employees and supervisors.

• Collaborate with the payroll assistant to ensure payroll adjustments are processed in a timely manner.

• Provide payroll information that pertains to retirement, years of service, workers' compensation, disability, FMLA, paid family leave and unemployment to the RF benefits administrator as requested.

SUNY Cortland Student and Faculty/Staff Payrolls

• Serve as the primary contact for the student assistant payroll.

• Process appointments and payroll reports, audit the time and attendance (TAS) timesheet submissions, and communicate payroll related information to student supervisors.

• Process bi-weekly payroll time entries of classified staff and hourly pay basis employees, review time records in TAS for accuracy, calculate and process additional earnings such as overtime or holiday pay; run reports to identify and resolve payroll discrepancies, and ensure employee updates are processed in the New York State (NYS) PayServ system.

• Maintain and enter direct deposit enrollment forms for student and staff employees.

• Create and maintain federal and NYS tax withholding panels for all employees.

• Work with the payroll assistant to maintain and audit accrual balances/records in TAS.

• Provide backup assistance to the payroll assistant for the College Work Study payroll.

• Update the retirement and savings plans panel in PayServ.

SUNY Cortland Faculty/Staff Time and Attendance

• Initiate and maintain professional and faculty leave records in the time and attendance system (TAS).

• Communicate delinquent time records to employees and supervisors.

• Provide TAS training to faculty, staff, and student employees.

• Adjust accrual balances when appropriate, such as for vacation payout at retirement/resignation and for leave donations.

• Work with the Benefits Unit to manage employees' time records including adjusting and tracking accrual usage during periods of approved leave.

Functional and Supervisory Relationships

Reporting to the Manager of Payroll and works closely with Human Resources and payroll staff.

Required Qualifications

• Associate's degree

• Experience with payroll processing/reporting obtained through academic coursework or professional work experience

• Experience working with Microsoft Office Outlook, Word, and Excel

Preferred Qualifications

• Bachelor's degree in business administration, economics, accounting, or a related field

• Payroll experience in higher education

• Familiarity with NYS payroll regulations, policies, and procedures

EEO Statement

The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.

Job Close Date

Posting Detail Information

Posting Number S23111 Review Start Date Open Until Filled Quick Link for Direct Access to Posting https://jobs.cortland.edu/postings/8584

Special Instructions

Special Instructions to Applicant

Special Instructions to Applicant