St. Olaf College Northfield , MN 55057
Posted 2 weeks ago
Position Title: Payroll Specialist
Department: Business Office
Reports To: Accounts Payable and Payroll Manager
Classification: Non-Exempt
FTE: 1.0
Salary: $20.35 - $22.40
Essential Job Duties:
Processing Student and Non-Exempt Staff Payrolls
Maintain received changes and new hire paperwork (W-4s, payment authorization forms)
Coordinate with Student Employment to ensure the accurate set up of students in authorized positions
Verify the accuracy of hours to be paid and follow up with unsigned or unapproved time cards on a regular basis
Verify entry of all personnel actions entered by Human Resources for accuracy, ensure benefits, time accrual, taxation, and direct deposit have been updated accordingly
Monitor proper taxation of students, including but not limited to international students, students claiming exemption from tax withholding, breaks from school, and housing taxation
Complete and balance all aspects of the payroll, preparing payments, leave reporting, and closing transactions
2.Employment verifications
3.General Office Responsibilities
Answer any questions for employees and students that may arise in a timely manager
Maintain Egnyte database and store all applicable documentation in Oracle
Scanning and review of hard copy documents to Perceptive Content
4.Back up to the Accounts Payable and Payroll Manager
Ability to process all payroll frequencies
Assist in the summer payroll process, benefits enrollment review, annual increase review, in preparation and distribution of W-2 forms, 1042-S forms
5.Other Duties
Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community
Complete and meet deadlines for required training and performance management cycle
Perform other duties as assigned
Work Schedule:
Term: Year-round
Shift: The standard 40-hour work schedule is Monday
Friday, 8:00 am
5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors.
Required Qualifications:
Education: Associate's degree or equivalent work experience
Experience: 1 year + of payroll processing or relevant experience
Preferred Qualifications:
Education: Associate's degree in Accounting or Business; Fundamentals of Payroll Certification designation
Experience: Experience processing payroll on Infor or Oracle Cloud
Prerequisites:
Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.
Disclaimer:
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.
St. Olaf College