Job Description: Summary
The purpose of this position is to coordinate and participate in a variety of payroll critical activities involved in processing the University's payroll in a multi-state environment to ensure that all payroll payments are made in an accurate and timely manner; to assist with ensuring the University complies with all reporting and filing requirements of the payroll function; and to be responsible to its internal and external customers.
Duties and Tasks:
Entry of payroll data updates into Workday on applicable payroll cycle.
Review of pay results for new hires, terminations, job changes, one-time payments to ensure proper processing.
Review and entry of taxable fringe benefits and garnishments/child support; notify employees of action taken.
Process retro calculation, review updates and make any necessary updates.
Run/schedule pay calculation to ensure results are updated regularly during payroll cycle.
Review tuition remission (TR) integration to determine tax liability; notify employees of tax implications.
Review work study integration results to confirm proper setup and make necessary updates to previous results to ensure proper funding.
Review benefits integrations to ensure proper processing.
Review of all entries to ensure accuracy prior to transmission of payroll.
Process and distribution of payroll information reports on bi-weekly, monthly and as needed basis.
Submit requisitions to initiate payment of employee deductions to vendors.
Process outbound integrations to ADP and other benefit vendors.
Responds to employee inquiries and requests regarding payroll matters.
Assist with audit requests and other special projects, as assigned.
Assist in updating department policies and procedures.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Methods and practices of payroll processing
Knowledge of payroll related laws and regulations in a multi-state environment
Proficient in Microsoft Office Suite
Excellent oral and written communication and inter-personal skills with ability to solve complicated complaints, inquiries, and issues involving pay and benefits
Ability to work proactively; meet stringent deadlines; prioritize work; and operate in a fast-paced environment with limited amount of supervision.
Possess a strong attention to detail and excellent data entry skills.
Analytical problem solving and logical thinking
Must possess a strict level of discretion in maintaining employee confidentiality and protecting operations.
EDUCATIONAL REQUIREMENTS / QUALIFICATIONS:
Associate's Degree in accounting or business, or equivalent training and experience that encompass basic math skills, knowledge of payroll, taxes and benefits, analytical problem solving and logical thinking required
Two years office experience required; hands-on payroll experience preferred
Working knowledge of wage and hour regulations and payroll tax fundamentals preferred
Electronic time and attendance recordkeeping and/or payroll processing experience preferred.
Any equivalent combination of education and experience and training that provides the required knowledge, skills and abilities
The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.
Saint Leo University