Payroll Specialist

Driven by a commitment to research, quality and service, PDI, Inc. provides innovative products, educational resources, training and support to prevent infection transmission and promote health and wellness. Encompassing 3 areas, our Healthcare, Sani Professional and Contract manufacturing divisions, we develop, manufacture and distribute leading edge products for North America and the world. We have several locations across the US and are looking for new Associates to join our team!

POSITION PURPOSE

This position is a skilled professional-level position with responsibility for providing technical and administrative expertise in Payroll and interacts with associates at all levels of the Company. Oversees the administration of payroll, interacts with Human Resources associates at all locations and with outside vendors including auditors, payroll service providers, and legal counsel.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

The primary purpose of this position and major area of responsibility is the maintenance and direction of the administration of Payroll.

Payroll/ Timekeeping

• Process and submit payrolls by deadline
• Researches payroll issues and follows up with the HRBP or associate (when applicable)
• Manage payroll portion of the current payroll system
• Work with local HR to ensure Timekeeping System is maintained and updated on a timely basis
• Answer court interrogatories and process garnishments
• Upload 401(k) Contributions to Empower
• Assisting on Payroll projects

Reporting / Audits

• Coordinate the completion of payroll regulatory reporting requirements including payroll taxes, garnishments and other payroll related reporting requirements
• Reconcile payroll prior to transmission and validate confirmed reports
• Support auditor requests and information requirements
• Assist/prepare back-up for accounting related accruals/reports (e.g. vacation pay accruals)

PERFORMANCE MEASUREMENTS

• Accuracy of work
• Ability to work with sense of urgency in a dynamic environment and meet deadlines
• Ability to be proactive in trouble shooting issues and research missing information
• Ability to communicate professionally and effectively with all associates

Requirements

EDUCATION/CERTIFICATION:

• Bachelor’s Degree or equivalent work experience

REQUIRED KNOWLEDGE:

• Three plus years of experience with payroll, in multi-location and multiple shift operations
• MS Office (Word, Outlook, Excel, PowerPoint), strong Excel skills
• Excellent written and verbal communication skills

EXPERIENCE REQUIRED:

• Minimum 3 years’ experience in processing payroll using an automated Payroll system is required
• Experience in UltiPro and UltiPro Time Management system is a plus

SKILLS/ABILITIES:

• Ability to function in a deadline sensitive environment is critical
• Detail oriented, organized, and able to multi-task
• Customer focused
• Manage workload, while meeting multiple simultaneous deadlines
• Must have the ability to deal with sensitive and confidential information

WORKING CONDITIONS

• Office environment