Payroll Specialist

Primary Responsibilities and Duties

1.Processes ICM's bi-weekly payroll.

2.Enters deduction amounts for employee insurance, garnishments, child support, etc. into the

payroll/personnel system.

3.Prepares bi-weekly and monthly payroll reports and forms; remits monies from the payroll

account to federal and state income tax agencies, benefits carriers, garnishing agencies, thirdparty plan administrators; prepares summary of run control reports.

4.Downloads bi-weekly electronic file transfer (EFT) and child support files to the bank

5.Generates manual paychecks; processes special check runs as required; enters information

into the payroll/personnel system.

6.Calculates retroactive pay adjustments received as needed.

7.Downloads and archives payroll reports from the payroll/personnel system.

8.Provides salary information to outside agencies for social security benefit computations,

income verifications and related information.

9.Assists with FMLA process and procedure agency-wide

10. Responsible for unemployment claim process

11. Answers questions and provides information from data requests for payroll records and

information; processes court-issued data and payroll information requests; processes wage

garnishments and tax levies.

12. Answers questions from and provides information to ICM employees regarding payroll and

deduction amounts; maintains payroll and deduction files.

13. Scans and indexes all payroll related documents for ICM employees.

14. Operates a computer with database, spreadsheet, and word processing software to generate

correspondence, memoranda, and reports.

15. Responsible for managing the working relationship with third party payroll vendors and

reviewing the work of third-party payroll vendors

16. Exercises discretion and independent judgment with respect to matters of significance. The

position is responsible for helping to keep the agency compliant with all laws, rules and

regulations and handles the administrative function of all payroll related matters which is

around $10M annually.

17. Other job duties assigned

Qualifications/Specifications

Education: Two (2) years of college or vocational technical school course work in Bookkeeping,

Business Administration, or a related area; Bachelor's degree in Human Resources or a related

field such as Business Administration or Finance preferred

Experience: Minimum of 2 years of experience in payroll processing, or related area.

Essential Technical/Motor Skills: Ability to perform tasks efficiently. Able to type and use

computer efficiently. Able to operate various office equipment such as copier, multi-line phone

system, and fax machine.

Interpersonal Skills: Must be able to successfully interact and communicate with all levels of

staff, clients, and customers in an effective manner exhibiting tact, enthusiasm, and

patience. Must be a self-motivator with ability to take ownership of job responsibilities. Must

have strong organizational skills.

Essential Physical Requirements: Requires full range of body motion including sitting,

standing, handling and lifting, manual and finger dexterity, and hand-eye coordination. Able to

lift and carry items up to 25 pounds.

Critical Cognitive Abilities: Requires excellent communication and organizational

skills. Requires reasoning ability, use of independent judgment, and discretion. Able to

demonstrate competence in project management and time management. Requires work with

frequent interruptions.

Essential Sensory Requirements: Ability to respond to staff, customer, and client needs

promptly by interpreting verbal and nonverbal expressions.

Key Competencies

• In-depth knowledge of general accounting principles and payroll best practices

• Knowledge of relevant software (e.g. Kronos, UKG) and databases

• Knowledge of methods and techniques of payroll processing.

• Knowledge of federal and state payroll regulations.

• Knowledge of computer fundamentals and business software, including database,

spreadsheet and word processing software.

• Ability to perform mathematical calculations rapidly and accurately.

• Ability to maintain confidentiality of payroll related information.

• Ability to read and interpret laws and regulations affecting payroll operations.

• Ability to prepare various reports from payroll records.

• Ability to communicate effectively, both orally and in writing with employees of ICM

departments and various outside agencies