Payroll Specialist II - SR 20

Duties Summary

Independently supervises and coordinates professional payroll processing activities, including generation, reconciliation and recording of the county's semi-monthly payroll; serves as a resource and performs responsible administrative, technical, and reporting functions for the county's payroll system; and performs other related duties as required.

Distinguishing Characteristics: This class is distinguished by its responsibility to independently supervise and coordinate the professional payroll processing activities of the county's central payroll section to ensure accurate and timely payment of the county's payroll obligations. Work assignments are moderately complex and require the analysis and application of basic methods and techniques of payroll administration and applicable standards, guides, and regulations relative to such areas as payroll law, Fair Labor Standards Act (FLSA), garnishments, levies, and collective bargaining provision.

Work assignments and tasks may require an exercise in judgement in selecting the most pertinent guideline, interpret precedents, adapt standard practices to differing situations, and recommend alternative actions in situations without precedent. Work is performed within an established framework under general instruction but requires simultaneous coordination of assigned functions or projects in various stages of completion.

One (1) immediate, permanent, full-time vacancy with the Department of Finance - Accounts Division in Hilo.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Ensures the accuracy of the county's payroll by verifying and auditing timesheet entries through the processing and printing of payroll checks and reports.

• Ensures compliance with all applicable methods and techniques, standards, guidelines and regulations to payroll law, etc.

• Reviews and analyzes payroll claims for payments to ensure accuracy, completeness and legality of all earnings and deductions.

• Reviews, analyzes and verifies the accuracy of the adjustments and documentations.

• Makes inquiries, interprets, and processes payroll actions from data through database and information systems.

• Reviews and reconciles source documents and performs audits of transactional data for changes made to employee profiles for certain employee benefit elections.

• Researches, analyzes and gathers information for the preparation of detailed procedures, methods, and milestones for payroll projects, such as FLSA, time and attendance, etc.

• Ensures accurate tracking of exceptional pay situations and follows-up as needed to resolve discrepancies;

• Files reports and payments to appropriate agencies or financial institutions for retirement, medical, federal and state taxes withheld, flexible spending, bank deposits, etc.

• Reviews and reconciles employee pay data due to payroll corrections or retroactive adjustments.

• Participates with the development, recommendation, and implementation of payroll processing procedures for the county ensuring required actions are made within deadlines.

• Keeps abreast of changes in state and federal laws and collective bargaining provisions that affect payroll processing.

• Recommends changes in procedures as needed.

• Determines best solution and makes recommendations to supervisor on corrective measures.

• Prepares statistical and operational reports.

• Attends and participates in meetings involving payroll processing and related matters.

• Plans, assigns and supervises the work of the central payroll staff. Provides guidance to staff and takes corrective action as needed.

• Provides technical guidance to departmental payroll sections. Identifies payroll issues and works with affected departments to resolve any problems.

• Develops and provides training to central payroll and departmental payroll employees on payroll applications.

• Performs other related duties as assigned.

Minimum Qualification Requirements

Training and Experience:

A combination of education and experience substantially equivalent to:

• graduation from an accredited college or university with a baccalaureate degree in accounting, business administration, or related field; and
• two (2) years of professional work experience in payroll processing and payroll pre-auditing; of which,
• one (1) year shall have included supervisory responsibilities.

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: general accounting and payroll practices; procedures for preparing and processing payroll; applicable federal and state laws, ordinances, fiscal policies, regulations, and collective bargaining provisions; recordkeeping and report writing;

office practices and procedures; and the County of Hawai'i's payroll system and software.

Ability to: Plan, assign, supervise, and review the work of subordinates; Understand, interpret, explain and apply laws, ordinances, regulations, fiscal policies, and collective bargaining provisions; understand and reconcile payroll records; maintain confidentiality of sensitive personal information of employees; effectively communicate both orally and in writing; research and analyze data; plan, develop, and conduct training; compile, tabulate, and generate fiscal data and reports; makes and verifies arithmetic computations with speed and accuracy; analyze system issues, troubleshoot, and make recommendations; use spreadsheets and other automated tools to conduct payroll data analyses; Detect and correct errors; work under pressure of recurrent deadlines with frequent interruptions; establish and maintain effective working relationships with employees and representatives from other government and private agencies; and follow oral and written instructions.

Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required:

• an official college transcript,
• a valid driver's license,
• a temporary assignment verification,
• professional licenses, and/or
• certificates,

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME

ELECTRONIC NOTIFICATION TO APPLICANTS:

Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.

Please addinfo@governmentjobs.comto your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.