Payroll Specialist I

Overview

Come join an innovative leader in the healthcare industry! MDVIP, based in Boca Raton, FL is seeking a Payroll Specialist who will executes various payroll and HCM data management functions of the HR department for parent and subsidiary companies. Supports HR Operational areas including multi-state compliance, HCM data auditing/reporting, benefit deduction management, payroll, and unemployment. This role reports to Manager, Human Resources & Payroll and supports the Human Resources team.

Who is MDVIP? Since opening the first affiliated practice in 2000, the MDVIP membership-based personalized healthcare program now empowers over 350,000 people to reach their health and wellness goals through in-depth knowledge, expertise, and one-on-one coaching with over 1,100 of the finest primary care doctors in America. MDVIP-affiliated doctors provide the highest level of personalized health care through consultations, comprehensive screenings, and advanced testing coupled with a wellness plan devised to help manage acute and/or chronic medical needs. MDVIP-affiliated doctors utilize the latest healthcare technologies in order to advance the delivery of primary care and improve health outcomes in America.

MDVIP has consistently been recognized as a Great Place to Work employer since 2018, (Greatplacetowork.com/certified-company/MDVIP) and was named by Fortune and Great Place to Work as one of the 2023 Best Workplaces in Healthcare .

Responsibilities

• Processes payroll, ensuring accuracy, consistency, and adherence to meet all compliance requirements.

• Analyzes, prepares, and reviews Bi-weekly and Practice Management payrolls. Audits all supporting actions and variances. Ensures accuracy of all data, deductions, tax requirements, etc. and resolves discrepancies.

• Prepares payroll analysis detailing payroll activity and provides pay audits to HR Manager within required timeframes for final submission.

• Prepares analyses and various reports for management relative to payroll, taxes, and benefits.

• Processes off-cycle batches such as confidential severance payments, etc. as required, ensuring legal compliance with state and local laws.

• Supports all tax reporting requirements within HCM system to facilitate appropriate contact with state and local agencies to ensure company is in compliance with all tax requirements.

• Partners with Legal on garnishment administration, payroll management/entry, communications to impacted employees and responses to appropriate garnishing authority.

• Processes 401(k) contribution EAN's, loan deductions, and other payroll or benefit deductions, as needed.

• Ensures terminations, compensation changes, position changes, etc. are submitted timely and have appropriate authorization.

• Monitors employees engaged in data input and report generation in HCM system.

• Ensures HCM document management system is used effectively and updated documents are available.

• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in HR to inform and advise HR leadership of impacts to the business. Reviews policies and practices to maintain compliance with federal, state, and local employment laws and regulations.

• Executes activities related to unemployment. Manages unemployment vendor relationship and oversees authorized claim responses.

• Tracks and documents compliance with mandatory and non-mandatory HR related training, including state required notices and sexual harassment training. Stays abreast as to what states may require and changes being made. Coordinates access to vendor training sites, including billing, as applicable.

• Assists with all year-end reporting. Runs required reports to ensure reporting and compliance testing for various benefit plans are completed, including but not limited to all actions relative to Retirement Plan's compliance and testing requirements and preparation of 5500, Health & Welfare Plan 5500, ACA, reporting (1094/1095) and FSA testing. Updates system as needed to verify actions are complete.

Qualifications

Bachelor's degree in Business Administration, or a related field and 3 years of payroll experience in a similar role and multistate organization; or equivalent combination of education and experience where two year's related experience equals one year of schooling.

Must demonstrate the following:

• Considerable knowledge of principles and practices of state and federal labor laws and regulations, specifically FLSA.

• Ability to effectively use and manage back-end elements of various HR systems, including but not limited to HCM, ATS, L&D, etc.

• Prior experience in multistate payroll processing, including tax management, off-cycle payment processing etc., is highly preferred.

• Ability to establish and maintain effective working relationships with all levels of employees, vendors, other agencies, and the public.

• Consistently acts with integrity and professionalism, while maintaining confidentiality in all situations.

• Willingness to assist in a variety of HR functions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and using hands/fingers for working on a computer.

• Specific vision abilities include close vision and the ability to adjust focus from near to far.

• Must talk and/or hear for significant periods of each day.

• Must be able to lift and/or move up to 15 pounds periodically.

Corporate office role: As a corporate based role in Boca Raton, FL, employees are expected to work from the corporate office.

Additional information:

At no time may work be performed, or computer systems accessed, from outside of the U.S.

Individuals hired must be able to perform essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MDVIP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Responsibilities

• Processes payroll, ensuring accuracy, consistency, and adherence to meet all compliance requirements.

• Analyzes, prepares, and reviews Bi-weekly and Practice Management payrolls. Audits all supporting actions and variances. Ensures accuracy of all data, deductions, tax requirements, etc. and resolves discrepancies.

• Prepares payroll analysis detailing payroll activity and provides pay audits to HR Manager within required timeframes for final submission.

• Prepares analyses and various reports for management relative to payroll, taxes, and benefits.

• Processes off-cycle batches such as confidential severance payments, etc. as required, ensuring legal compliance with state and local laws.

• Supports all tax reporting requirements within HCM system to facilitate appropriate contact with state and local agencies to ensure company is in compliance with all tax requirements.

• Partners with Legal on garnishment administration, payroll management/entry, communications to impacted employees and responses to appropriate garnishing authority.

• Processes 401(k) contribution EAN's, loan deductions, and other payroll or benefit deductions, as needed.

• Ensures terminations, compensation changes, position changes, etc. are submitted timely and have appropriate authorization.

• Monitors employees engaged in data input and report generation in HCM system.

• Ensures HCM document management system is used effectively and updated documents are available.

• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in HR to inform and advise HR leadership of impacts to the business. Reviews policies and practices to maintain compliance with federal, state, and local employment laws and regulations.

• Executes activities related to unemployment. Manages unemployment vendor relationship and oversees authorized claim responses.

• Tracks and documents compliance with mandatory and non-mandatory HR related training, including state required notices and sexual harassment training. Stays abreast as to what states may require and changes being made. Coordinates access to vendor training sites, including billing, as applicable.

• Assists with all year-end reporting. Runs required reports to ensure reporting and compliance testing for various benefit plans are completed, including but not limited to all actions relative to Retirement Plan's compliance and testing requirements and preparation of 5500, Health & Welfare Plan 5500, ACA, reporting (1094/1095) and FSA testing. Updates system as needed to verify actions are complete.