Payroll Specialist

Heska Corporation Loveland , CO 80538

Posted 11 months ago

COMPANY DESCRIPTION:

Heska is dedicated to quality pet care. Through innovation, invention, and strategic partnerships with worldwide leaders in diagnostics and treatments. Heska provides the benefits of latest generation technologies to pet healthcare providers. Heska's range of complete blood diagnostic solutions include Chemistry, Hematology, Blood Gas & Electrolytes, Immunodiagnostics, Heartworm, and other blood testing. Treatments and testing include Immunotherapy and complete Allergy solutions.

JOB SUMMARY: Under the direct supervision of the Payroll Manager, the Payroll Specialist is responsible for coordinating and ensuring accuracy of all aspects of semi-monthly payrolls for two Heska Corporation divisions. The successful candidate will have a thorough understanding of the responsibilities and ethics of a payroll professional. This position provides first in class customer service by responding to employee payroll inquiries efficiently and accurately.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll Processing:

  • Utilizing ADP payroll software, produces accurate and timely payroll for hourly and salaried employees including, but not limited to:

  • Reviews time sheets, wage computation, and other information to enter.

  • Processes paperwork for new employees and employee change by verifying employee information entered by HR is reflected accurately in the payroll system.

  • Reviews and ensures that new hires are entered into payroll promptly and accurately. Verifies that employee terminations and changes are entered appropriately.

  • Verifies that proper authorized signatures and documentation has been received for submissions and/or changes.

  • Acts as a liaison regarding employee paperwork and other payroll related issues with Human Resources

  • Verifies attendance, hours worked, and pay adjustments, and posts information into ADP.

  • Computes wages and deductions, and enters data into ADP.

  • Processes payroll in system for Payroll Manager to review for reasonableness and accuracy.

  • Issues and records adjustments to pay related to previous errors or retroactive increases.

  • Distributes payroll checks for payment on the appropriate date.

  • Maintains complete confidentiality throughout all aspects of job.

  • Maintains payroll files for department

  • Submit requests for payment to 401k and Flex Spending vendors.

  • Monitors salary adjustments, special payments, tax allocations, benefit deductions, address and direct deposit changes.

  • Coordinate with Payroll Manager throughout year end activities to produce accurate and timely W-2 forms.

  • Produces semi-monthly audit reports, including employee changes report for the Controller prior to processing each payroll to ensure payroll accuracy and compliance with internal controls.

Time and Attendance System Maintenance:

  • Coordinates with Supervisors to ensure all employees requests for time off and time cards are submitted and approved in a timely manner.

  • Maintains tracking of leave time, such as vacation, personal, and sick leave.

Customer Service:

  • Tracks, resolves and responds to employee's issues in a timely manner.

  • Routes more complex employee questions to Payroll Manager.

Other Office Duties as Assigned:

  • Assist internal and external auditors during audit process by providing documents, reports and other payroll-related items upon request.

  • Assists Payroll Manager as needed and acts as department backup.

  • Other duties as assigned.

Requirements

EDUCATION AND/OR EXPERIENCE:

  • Bachelor's degree (B.S.) from an accredited university preferred, but not required

  • Minimum one-year Accounting and/or Payroll experience required

  • Experience with multistate payrolls preferred

  • Experience with public company preferred

  • Knowledge of ADP Workforce Now preferred

KNOWLEDGE, SKILLS AND ABILITIES:

  • Excellent customer service skills and professionalism including patience, ability to listen and ability to follow up effectively with all staffing levels.

  • Consistently displays great attention-to-detail

  • Excellent communication skills, written, verbal and electronic

  • Ability to analyze various types of data

  • Ability to work independently in a time sensitive environment.

  • Ability to maintain confidentiality and all information whether told or overheard

  • Proven ability to self-start and multi-task

  • Ability to prioritize and organize workload, multi-task, adapt quickly to change, and deliver under the pressure of deadlines.

  • Intermediate ability with Microsoft Office Suite and Internet software. Must have recent Excel experience including ability to set up basic formulas and data entry processing.

  • Intermediate ability with ADP Payroll and Time and Attendance system or equivalent

INTELLECTUAL DEMANDS:

The intellectual demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

  • Ability to effectively present information and respond to questions from groups of managers, employees, vendors, and government entities.

  • Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.

  • Ability to read, analyze, and interpret governmental regulations.

  • Ability to write reports, business correspondence, and standard operating procedures.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

  • Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and vision to record, prepare and communicate appropriate reports.

  • Requires manual dexterity to operate computer, keyboard, calculator, copier machine and other office equipment. Requires eyesight correctable to 20/20 to read numbers, reports, and computer terminals. Requires hearing within normal range for telephone use.

  • Requires some reaching and occasional lifting of up to 35 pounds.

  • Requires ability to sit for long periods of time.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

  • Typical office environment.

  • The noise level in the work environment is usually moderate.

  • Regular and predictable attendance at the designated work site is required.

Benefits

  • Health Care Plan (Medical, Dental & Vision)

  • Retirement Plan (401k)

  • Life Insurance (Company Paid, Voluntary & AD&D)

  • Paid Time Off (Vacation, Sick & Holidays)

  • Short Term & Long Term Disability

  • Wellness Resources

  • Stock Option Plan

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Payroll Specialist

Heska Corporation