Payroll Specialist

Minimum 3 years

The Team:

The Human Resources team supports our employee population by providing the structure, care, and development needed for individual employees to be successful in their own careers, which in turn contributes to the overall growth and success of the Company. The Human Resources department is organized in three strategic pillars:

• Compensation and Benefits: payroll, health and welfare benefits, retirement plan services, and immigration.

• Human Resources Business Partners: performance management, employee relations, recruiting and retaining talent, coaching and counseling.

• Talent Development: corporate social responsibility, Diversity, Inclusion & Family, learning and leadership development, internal communications, and employee engagement.

The Compensation and Benefits team strives to build trust with our employees through the timely and accurate processing of payroll and communicating transparent pay policies that promote fairness across the organization. We aim to provide competitive salary and benefits packages to attract, motivate and retain quality employees.

The Opportunity:

The Payroll Specialist is responsible for the accurate and timely review of timecards for a portion of the company's corporate, retail, and service center locations. This position ensures that schedules are electronically assigned, paid time off policies are upheld, and deadlines for timecard approvals are met so payroll can be processed in a timely manner. This position will work with multiple levels of management to resolve timecard issues and update profile settings when personnel changes occur. This role will also be regionally responsible for the successful and timely processing of the payroll on a weekly and biweekly basis. This would include the review of payroll profiles, payment eligibility, completing pre and post payroll reporting requirements and interdepartmental communication. Additionally, this role will be responsible for the quarterly and annual tax filings with the appropriate agencies, reconciling wage garnishments, and managing FMLA and other leave cases in coordination with our Benefits Manager. This position will act as a leadership presence on the team and serve as a liaison with ADP and other state agencies.

All other duties as assigned by the supervisor.

About the Role:

• Creates and maintains Enhanced Time and Attendance (ETA) profiles.

• Ensures all employees have access to electronic time off request system, timecard function and the hierarchy accurately reflects their department and scope of responsibility.

• Provides training and feedback to non-exempt employees regarding daily reporting of hours worked, approval responsibilities to new managers and general system awareness to all levels.

• Reviews the approved hours worked and PTO application in ETA on a weekly or bi-weekly basis in preparation for payroll processing. Confirms the approved timecards are compliant with the budgeted hours of each position and that the rules for PTO are observed as defined in the Employee Guide. Adjust as necessary to maintain integrity of the system and policy.

• Audit payroll profiles for employees within region to ensure they are successfully set up. Confirm tax profile jurisdiction is correct based on lived in and worked in situation, direct deposit, and voluntary and involuntary deductions are applied based on enrollment and requirements.

• Anticipate payroll updates and ensure changes are captured in appropriate payroll cycles. Provide audit trail reports and communicate hierarchy changes to reporting manger, Payroll team, and/or Senior Management.

• Partner with the Payroll Manager to review payroll preview of the payroll register. Assist with the approval of the payroll register and ensure the proper funding of direct deposit, taxes, wage garnishments, and 401k, EDC and HSA plans.

• Prepares time and attendance reports.

• Serves as a point of escalation as well as a leadership presence on the team.

• Partners with Benefits team on FMLA cases and applies eligible PTO.

• Create and report manual checks as needed.

• Reconcile any discrepancies discovered in payroll.

• Tracks and processes ADP invoices.

Supervisory Responsibility:

• No direct reports, but will be responsible for managing the payroll processing for respective region.

Budget Responsibility:

• NO

About You:

Minimum Years of Experience

• 3 years of experience in a similar role and working environment.

Minimum Education Requirement

• Bachelor's Degree, preferred.

Preferred Skills:

• Familiar with multi-state wage and hour laws.

• Proficient in ADP WFN and Enhanced Time and Attendance.

• Has experience independently processing payroll.

• Excellent communication skills.

• Superior time management skills: ability to multitask with accuracy.

• Analytical; proficient with numbers.

• Ability to interpret and clearly communicate policy and procedure.

• Proficient in Microsoft Office, especially Excel.

• Organized.

The range for this position is $77,650.00 - $88,745.00. Actual rates are determined based on the job, location, and individual experience.

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.

Company Overview:

Since 1837, Hermès has remained faithful to its artisan business model and humanist values. We place people at the heart of what we do and aspire to make a positive impact on the world. The freedom to create, the constant search for beautiful materials, the transmission of a savoir-faire of excellence and the aesthetic of functionality define the singularity of Hermès, a house dedicated to making highly-crafted, beautiful objects made to stand the test of time.

An independent, family-owned company, Hermès is dedicated to keeping production in France through its 42 workshops, The Hermès organization is also a truly global community with a network of 310 stores in 49 countries. Hermès employs more than 15,000 people worldwide with over 6,000 of the workforce being Hermès craftspeople engaged in making artisanal products, nurturing a 180+ year tradition of creativity and innovation.

At Hermès, our actions for sustainable development and corporate social responsibility are founded in values passed down by generations of humble artisans who have shaped the story of our house and the integrity of our objects. The roots of Hermès' success and longevity lie in a sense of responsibility; a quest for authenticity and respect for time and preservation of natural resources. All at Hermès wish to leave a positive footprint on the world, a mission that's at the heart of our commitment to progress. This narrative can be experienced in a series of shorts films "Footsteps Across the World" available on our website. Link here.

Our Commitment:

Family is at the heart of Hermès. At Hermès of Paris, we are committed to being a Maison for All, a home where we make efforts to generate, support and advance the values of diversity, inclusion and family both within our own walls and in the wider world. At Hermès of Paris we look to create a diverse workforce of talented and unique individuals with different backgrounds, skillsets and worldviews that will enrich our Hermès of Paris family. We support our individual team members personal and professional success through a culture that values equality, individuality and fairness and through an environment where individuals can thrive and feel comfortable being their authentic selves. Beyond the walls of our Maison, we advance our DIF values through the work that we do in partnership with our community and non-profit partners.

At Hermès of Paris, we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris, Inc. that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. In addition, personnel procedures and practices with regard to training, promotion, transfer, compensation, demotion, lay off or termination are to be administered with due regard to job performance, experience and qualifications, but without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. Hermès of Paris, Inc. also provides reasonable accommodations to qualified individuals with disabilities, in accordance with applicable laws.