Payroll Specialist - G121 - Finance

This position is responsible for performing technical accounting duties in the coordination of the payroll functions of the department.

• Prepares, processes, and coordinates data entry for various payrolls; processes and analyzes all data related to payroll; verifies current pay period documents for accuracy.

• Researches and analyzes problems and prepares online replacement checks for employees; issues stop payment requests as necessary; answers customer service calls from employees.

• Prepares information for the payment of taxes and benefits; reconciles current Expense and Liability totals to current Run Control Report; reports totals to determine Federal/FICA and State tax liabilities; prepares required forms and reports.

• Prepares financial reports and grant reports for distribution to various departments.

• Prepares and processes data information to transmit files to vendors for payment; prepares journal entries to record remittance to various agencies by wire transfer.

• Prepares and separates vendor deduction register for payments including court-ordered deductions and miscellaneous employee deductions.

• Reconciles and approves vendor payments from the deduction register; ensures that balance sheets, deduction register, and vendor check match; mails vendor payments to appropriate agencies.

• Prepares journal entries for wired transactions; reconciles and balances before posting to the general ledger.

• Writes Interactive Reports within Advantage 4.0 to assist with payroll balancing.

• Performs the work of the Payroll Supervisor in his or her absence.

• Performs other related duties as assigned.

• Knowledge of the principles and practices of public accounting and payroll processes.

• Knowledge of relevant federal and state laws, local ordinances, and department policies and procedures.

• Knowledge of the methods and techniques of financial research, statistical analysis, and report presentation.

• Skill in utilizing financial computer software programs.

• Skill in problem-solving and decision-making.

• Skill in gathering and analyzing complex data.

• Skill in operating standard office equipment.

• Skill in oral and written communication.

Bachelor's Degree in Finance, Accounting, Business Administration or related field is required. Experience sufficient to thoroughly understand the work of subordinate positions and to be able to answer questions and resolve problems, usually associated with one to two years experience or service.

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects.

• Feeling - perceiving attributes of objects by touch with skin, fingertips.

• Grasping - applying pressure to object with fingers, palm.

• Handling - picking, holding, or working with whole hand.

• Hearing 1 - perceiving sounds at normal speaking levels, receive information.

• Hearing 2 - receive detailed information, make discrimination in sound.

• Kneeling - bending legs at knee to come to rest at knees.

• Manual Dexterity - picking, pinching, typing, working with fingers rather than hand.

• Mental Acuity - ability to make rational decisions through sound logic, deductive reasoning.

• Repetitive Motion - substantial movements of wrists, hands, fingers.

• Speaking - expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.

The work is typically performed in an office, library, or computer room.