Payroll Specialist

Overview

Dental Care Alliance is currently seeking a Payroll Coordinator to join our amazing team! This position is on-site in our Weston Florida office. This ideal candidate will compile and record employee time and payroll data. Audit multi- state payrolls with bi- weekly and semi- monthly pay cycles, to ensure employees are paid accurately. Answer payroll related questions and troubleshoots issues that may arise.

Responsibilities

Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.

• Verify attendance, hours worked, and pay adjustments.

• Issue and record adjustments to pay, related to previous errors or retroactive increases.

• Monitor paid time off for employees and make adjustments if needed.

• Keep informed about changes in minimum wage, tax, and deduction laws that apply to the payroll process.

• Data entry, including but not limited to: direct deposit, tax, payroll, accruals and time card corrections.

• Other duties as assigned.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift products and supplies, up to 20 pounds.

Competencies:

• Strategic Mindset

• Seeing ahead to future possibilities and translating them into breakthrough strategies. Anticipates future trends and implications accurately. Creates competitive strategies that show a clear connection between vision and action.

• Organizational Savvy

• Maneuvering comfortably through complex policy. Process and people related organizational dynamics. Deals comfortably with organizational politics. Anticipates problems and approaches accordingly.

• Manages Complexity

• Making sense of complex, high quality, and sometimes contradictory information to effectively solve problems. Acquires data from multiple and diverse sources when solving problems. Evaluates pros and cons, risks and benefits of different solution options.

• Manages Ambiguity

• Operating effectively, even when things are not certain or the way forward is not clear. Effectively handles risk. Deals constructively with problems that do not have clear solutions or outcomes.

• Plans and Aligns

• Planning and prioritizing work to meet communications that covey a clear understanding of the unique needs of different audiences. Sets objectives to align with broader organizational goals. Anticipates and adjusts effective contingency plans.

• Communicates Effectively

• Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Is effective in a variety of communication settings: one-on-one, small and large groups, or among diverse styles and position levels. Provides timely and helpful information to other across the organization.

• Ensures Accountability

• Holding self and others accountable to meet commitments. Follows through on commitments and makes sure others do the same. Acts with a clear sense of ownership.

• Ethical Practice

• Understands the importance of a fair and transparent approach in everything by adopting the highest standards of professionalism, honestly, integrity and ethical behavior in all business processes and transactions.

Qualifications

High school diploma.

• Associates degree with emphasis on business or bookkeeping.

Qualifications/Training:

• Multi-state payroll processing experience preferred.

• Federal and state tax knowledge preferred.

• Intermediate to advanced knowledge of computer applications such as Microsoft Word, Excel, and Outlook.

• Previous experience with Kronos is helpful, but not required.

• Must be detailed oriented and remain focused in a noisy and fast-paced environment.

• Excellent ability to communicate effectively with all levels of management, employees, and external customers.

• Ability to handle highly confidential information.

• Must be able to prioritize and adhere to deadlines

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