Payroll Specialist

Audits personnel records; performs complex clerical administrative payroll functions for the City of Flint. Compiles and types reports; performs related work as required.

• Processes all paperwork relating to payroll & pensions including direct deposit authorizations, tax information, general deductions, new hires, retirement, adjustments, retiree deaths, garnishments, etc.; performs input into a database regarding such transactions; performs paycheck reversals and off-cycle checks, types correspondence to beneficiaries.

• Audits payroll data and time sheets for the City of Flint to ensure compliance with federal, state, and local laws and ordinances. Working knowledge of FLSA, FMLA, FOIA, and PPACA, guidelines. Ability to read, interpret and apply contract language, ordinances, federal laws, rules, regulations and departmental policies and procedures as they relate to payroll and fringe benefit programs.

• Prepare and provide statistical payroll data to administration for use in labor contracts and negotiations. Also provides information to departments, employees and the public by telephone or in person where familiarity with moderately complex requirements or procedures is essential; explains payroll and benefits, procedures and activities; assists in the preparation of forms and statements; trains new division employees on payroll duties. Composes, types and edits a variety of correspondence, reports, memoranda and other related material requiring judgment as to content accuracy and completeness.

• May coordinate or assist in the interpretation and implementation of changes to payroll processing according to changes in union contracts, ordinances, tax laws and federal regulations including verification of all updates and software changes. May prepare, balance and distribute annual tax statements, 941's, 1099's, retirement estimates and perform file maintenance to computer databases to keep year-to-date fields current for printing of such reports.

• Calculates statistics such as averages, frequency rates and percentages used for budgetary and labor contract purposes; gathers information on fringe benefits, computes data from available records and using a microcomputer compiles reports of a standardized or special nature.

• Coordinates and participates in the distribution of deductions into proper accounts, calculates, reconciles and remits payroll taxes and other fringe benefits costs. May assist in reconciling general ledger to various payroll reports, deduction reports and various financial reports.

• Performs the function of the Supervisor of the Payroll Division of the Department of Finance in his/her absence. May perform payroll clerk duties for departments when clerks are absent.

• Associate's degree in accounting, Finance, General Business or related field AND one (1) year experience in payroll and or accounting experience.

• OR

• Bachelor's degree in accounting, Finance, General Business or related field.

• Any combination of education and experience may be substituted at the discretion of the Department Director.

• Ability to read, interpret and apply contract language, ordinances, federal laws, rules, regulations and departmental policies and procedures as they related to payroll and fringe benefit programs.

• Working knowledge of computers and electronics data processing; working knowledge of modern office practices and procedures.

• Ability to perform arithmetic computations accurately and quickly; ability to prepare detailed reports and analyses; ability to communicate effectively verbally and in writing.

• Ability to work independently in researching, coordinating and implementing payroll transactions.

• Ability to maintain confidentiality; Ability to establish successful working relationships with others.

• Ability to work under pressure and/or with frequent interruptions.